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Added 16 mins ago
V
Technical and Regulatory Specialist
Veolia
Ottawa, ON
- Full-time
The Technical and Regulatory Specialist serves as a critical national resource for Canadian operations, combining advanced technical expertise with rigorous regulatory oversight. Operating…
Added 16 mins ago
BC
Sustainment Projects Team Senior Manager (Permanent)
Babcock Canada Inc.
Halifax, NS
- Full-time
Our Canadian team combines their talent and expertise with deep global knowledge and experience from our operations in the United Kingdom, Europe, Australasia and Africa.
Added 16 mins ago
Manager, Global Events
Zafin
Toronto, ON
The Manager, Global Events role reports to the Senior Manager, Event Programs and independently leads the end-to-end delivery of an assigned portfolio of events across in-person, hybrid,…
Added 16 mins ago
LC
Senior Manager, Legal Affairs, Supply Chain
Loblaw Companies Limited
Brampton, ON
- Full-time
Senior Manager, Legal Affairs - Supply Chain, Commercial & Regulatory
Added 16 mins ago
Senior Demand Planner - Service Parts
Olympus Corporation of the Americas
Richmond Hill, ON
The Senior Demand Planner, Service Parts is responsible for the end-to-end management of demand planning, inventory optimization, replenishment planning, and service parts availability for…
Added 46 mins ago
V|
Technical and Regulatory Specialist
Veolia | North America
Ottawa, ON
- Full-time
The Technical and Regulatory Specialist serves as a critical national resource for Canadian operations, combining advanced technical expertise with rigorous regulatory oversight. Operating…
Added 46 mins ago
IG
Sr Financial Analyst / Associate Finance Manager
Insight Global
Vaughan, ON
- $80,000 to $100,000 CAD / year
- Full-time
We are seeking a Senior Financial Analyst / Associate Finance Manager-level professional to support a Direct Fulfillment and customer delivery organization.
Added 47 mins ago
CH
Inventory Coordinator
Cardinal Health Canada
Mount Pearl, NL
- Full-time
The Inventory Coordinator, Warehouse Operations applies broad knowledge to ensure the integrity, quality, and accuracy of the facility’s inventory, which can including but is not limited…
Added 47 mins ago
LC
Senior Manager, Legal Affairs, Supply Chain
Loblaw Companies Limited
Brampton, ON
- Full-time
Senior Manager, Legal Affairs - Supply Chain, Commercial & Regulatory
Added 47 mins ago
IG
Functional Lead
Insight Global
Calgary, AB
- $80 to $100 CAD / hour
- Contract
- Experience as a Senior Product Manager, Product Owner, Delivery Lead, Business Architect, or Consulting Manager
Added 1 hour ago
A
Director of Operations
Altis
Mississauga, ON
- $150,000 to $190,000 CAD / year
- Full-time
Are you a strategic operations leader who thrives on building high-performing teams and driving business growth? We're seeking a Director of Operations to join a leading global logistics…
Added 1 hour ago
TT
National Account Manager
Top Tier Talent Group
Toronto, ON
- Full-time
Develop strong relationships with key customer contacts, including transportation managers, logistics directors, procurement teams, and senior decision-makers.
Added 1 hour ago
KR
Bilingual Sales Account Manager - (South Shore / Rive-Sud)
KIT Recruitment
QC · Laprairie, QC
- $100,000 to $115,000 CAD / year
- Full-time
This is a key sales position that will work closely with the Canadian Sales, Marketing, Procurement, Logistics, and meat processing operations teams to support customer growth, product…
Added 1 hour ago
Quality Control Inspector (Supply Chain & Logistics)
OSI Maritime Systems
Burnaby, BC
Reporting to the Manager of Warehouse Operations the QC Inspector will be responsible for the validation of all operational process outputs, inspecting incoming material, in process, and…
Added 1 hour ago
A
Senior Finance Manager
Altis
Kingston, ON
- $105,000 to $110,000 CAD / year
- Full-time
…client, a leading post-secondary institution, is seeking a Senior Manager, Finance Services to help shape a newly integrated finance service…
Added 2 hours ago
MS
Contracts Manager
ML6 Search + Talent Advisory
Mississauga, ON
- Full-time
ML6 is representing a well-established and growing Canadian homebuilding organization in the search for a Contracts Manager to join its procurement team. This is an opportunity for a…
Added 2 hours ago
A
Supervisor, Production Operations
Apotex
Toronto, ON · North York, ON
- $83,958 to $116,377 CAD / year
Represent the interests of Production Operations in the absence of the department manager.
Added 2 hours ago
FW
Senior Business Architect
Future Works
Remote, Canada
- Contract
- Remote
…tier-two, or leading boutique firm, with a track record of leading operations strategy, business transformation, or value chain reinvention engagements. Ideally at the Senior Manager or…
Added 3 hours ago
CH
Inventory Coordinator
Cardinal Health
Mount Pearl, NL · Canada-Mount Pearl
- Full-time
The Inventory Coordinator, Warehouse Operations applies broad knowledge to ensure the integrity, quality, and accuracy of the facility’s inventory, which can including but is not limited…
Added 3 hours ago
FL
Talent Acquisition Manager
Falco Logistics
Toronto, ON
- $85,000 to $110,000 CAD / year
- Full-time
Senior, executive-level role reporting directly to the CEO. Falco Logistics is a fast-growing non-asset freight brokerage in Ontario (about 20 people today, with roughly 20 more hires…
Added 3 hours ago
VE
Technical and Regulatory Specialist
Veolia Environnement SA
Ottawa, ON
- Full-time
The Technical and Regulatory Specialist serves as a critical national resource for Canadian operations, combining advanced technical expertise with rigorous regulatory oversight. Operating…
Added 3 hours ago
Area Manager II, YYZ4
Amazon
Brampton, ON
Our WW Operations network delivers millions of packages and smiles to Amazon customers every day. We are looking for motivated, customer-focused individuals who want to join our team as an…
Added 5 hours ago
RC
Senior Site Superintendent
rcs Construction
Sydney, NS
- Full-time
Our Projects team is growing, and we're looking for a Senior Site Superintendent to join rcs construction in Sydney. This is a senior field leadership role for someone who thrives on…
Added 5 hours ago
P
Supply Chain Manager
Pontosense
Toronto, ON
- Full-time
Build the supply chain, and the refurbishment programme, at a fast-growing senior care technology company shipping hardware to 24 countries.
Added 5 hours ago
G
Electrical Manager
GagaMuller
Regina, SK
- Full-time
We are looking for an experienced Electrical Manager to join GagaMuller on a hyperscale data centre project. Acting as the owner’s representative, you will provide client-side leadership…

GRADIENT

Executive Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 30, 2027
Posting language: English
Posted: Nov 1, 2026

Original job description

Company Description Gradient is a world-renowned hair education company that supports barbers and stylists in mastering precision haircutting, attracting high-value clients, and advancing their careers. Through in-person courses across Canada and the USA, as well as an e-book and cutting essentials, Gradient offers a proven system trusted by over 1,000 students from more than 50 countries. The company collaborates with top global brands and focuses on practical, high-impact education. Gradient is not just a training provider but a movement shaping the future of barbering and hair architecture, offering a dynamic environment for team members who want to contribute to the industry’s evolution.

Role Description The Executive Assistant is a part time - full time, on-site role based in Montreal, QC, providing comprehensive administrative and executive support to senior leadership. This position manages calendars, schedules meetings, coordinates travel, and prepares expense reports and other documentation. The role includes organizing internal and external communications, handling email and phone correspondence, and ensuring timely follow-up on key priorities. The Executive Assistant will help prepare presentations, maintain records, support event and course logistics, and assist with office operations to keep day-to-day activities running smoothly. This role requires a proactive, detail-oriented professional who can anticipate needs, safeguard confidentiality, and enhance executive productivity in a fast-paced education and creative environment.

example.

Upcoming class - highest priority

[ Confirm class dates, location, educators and student count

[ ] Complete class checklist and daily schedule

[ ] Book educator flights and confirm accommodations

[ ] Confirm student payments, balances and payment plans

[ ] Send student welcome email, schedule and equipment checklist

[ ] Count mannequins, clippers, dryers, tools and student kits

[ ] Confirm food, water, supplies and any instructor payments

[ ] Clean and reorganize studio, storage and back room

[ ] Check classroom setup, workstations and equipment

[ ] Confirm photography, video coverage and instructor arrival times

November operations

[ ] Put all November classes, events and deadlines on one calendar

[ ] Confirm travel arrangements and outstanding bookings

[ ] Review invoices, contractor payments and upcoming expenses

[ ] Organize Google Drive folders and shared file permissions

[ ] Build a weekly task tracker with owners and due dates

[ ] Schedule team check-ins and collect status updates

Marketing and content

[ ] Collect all outstanding graphic design deliverables

[ ] Onboard the new social media manager and assign responsibilities

[ ] Finalize newsletter topics, assets, approvals and send dates

[ ] Confirm YouTube editing, thumbnails, titles and upload dates

[ ] Check ad creatives, campaigns, budgets and performance with marketing lead

[ ] Create one content calendar across Instagram, TikTok and YouTube

Sales and 2027 growth

[ ] Review leads, booked consultations, show rates and closed enrollments

[ ] Identify overdue sales follow-ups and outstanding student balances

[ ] Assign ownership of sales reporting and lead response times

[ ] Create 2027 course and launch calendar

[ ] Define online education launch milestones and responsible team members

[ ] Schedule a weekly CEO planning block for revenue and growth

Qualifications

Strong Executive Administrative Assistance and Executive Support skills, with experience managing calendars, travel, and executive priorities.
Proficiency in Administrative Assistance tasks, including document preparation, record keeping, scheduling, and office coordination.
Ability to accurately prepare and reconcile Expense Reports and support basic budgeting or financial tracking.
Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal teams, partners, and clients.
High level of organization, attention to detail, and time management, with the ability to handle multiple tasks and deadlines.
Comfort with productivity tools (e.g., Google Workspace or Microsoft Office), online calendars, and collaboration platforms.
Discretion and integrity in handling sensitive information and executive-level matters.
Previous experience in an executive assistant or administrative role; experience in education, creative industries, or beauty/barbering is an asset.
Ability to work on-site in Montreal, QC, with reliable availability for full-time hours.
Post-secondary education in business administration or a related field is an advantage but not mandatory.

Apply About employer

More about this job

Responsibilities

Provide administrative and executive support by managing calendars, meetings, travel, communications, expenses, records, and documentation. Coordinate course and event logistics, support office operations, and help track priorities across operations, marketing, sales, and growth initiatives.

Requirements

Candidates should have prior executive assistant or administrative experience, strong organizational and communication skills, discretion, and proficiency with productivity and collaboration tools. The role requires on-site availability in Montreal; post-secondary education in business administration or a related field is an advantage but not mandatory.

Skills

Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Document Preparation
Record Keeping
Scheduling
Office Coordination
Written Communication
Verbal Communication
Organization
Attention To Detail
Time Management
Confidentiality
Google Workspace
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Scheduling
Travel Coordination
Expense Reports
Budget Tracking
Document Preparation
Record Keeping
Email Correspondence
Phone Correspondence
Presentation Preparation
Event Logistics
Course Logistics
Office Operations
Google Workspace
Microsoft Office
Collaboration Platforms
Student Payments
Invoice Review
Contractor Payments
Google Drive
Social Media
Newsletter
YouTube
Advertising Campaigns
Lead Management
Sales Reporting
Education
Barbering
Hair Education

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