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Added 38 mins ago
C
Manager, Marketing Operations, Campaigns & Emails
Caseware
Toronto, ON
- $110,000 to $125,000 CAD / year
- Full-time
As the Manager, Marketing Operations, Campaigns & Email at Caseware, you’ll manage our global marketing automation solution and technology stack. Your work will help ensure that the tools…
Added 38 mins ago
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Senior Branch Administrator, Wood Gundy-Bilingual
CIBC
Laval, QC · Montreal, QC
- Full-time
Operations/Administration – Oversee and manage day to day branch operations and administration including maintenance of office equipment and supplies, and coordination of office functions…
Added 52 mins ago
EP
Financial Controller
Elby Professional Recruitment
Kitchener, ON
- $110,000 to $150,000 CAD / year
- Full-time
They're looking for a Financial Controller to take ownership of accounting and financial operations across the company, reporting directly to the General Manager. This is a role for someone…
Added 52 mins ago
FL
Talent Acquisition Manager
Falco Logistics
Toronto, ON
- $85,000 to $110,000 CAD / year
- Full-time
Senior, executive-level role reporting directly to the CEO. Falco Logistics is a fast-growing non-asset freight brokerage in Ontario (about 20 people today, with roughly 20 more hires…
Added 1 hour ago
SP
Commercial Leasing Manager
Southwest Properties
Halifax, NS
- Full-time
This position will work with members of the senior management team and property operations to support the strategic objectives and performance of the commercial portfolio.
Added 9 hours ago
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Senior Sales Manager
BoomerangFX
ON · Ontario, Canada
- Full-time
Reporting to the CEO, as the Senior Sales Manager, you will play a pivotal role in driving strategic revenue growth, forming influential partnerships, and expanding our market presence…
Added 9 hours ago
Senior Manager Real Estate, Project Delivery
Hydro One Networks Inc
Markham, ON
The Senior Manager, Real Estate Capital Delivery leads Hydro One's facilities capital delivery and workplace modernization programs, overseeing the planning and execution of sustainment…
Added 13 hours ago
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Executive Assistant
GRADIENT
Montreal, QC
- Full-time
…providing comprehensive administrative and executive support to senior leadership. This position manages calendars, schedules meetings, coordinates travel, and prepares expense reports and…
Added 13 hours ago
TT
Senior Coordinator, Human Resources
Toronto Tempo
Toronto, ON
- Full-time
Reporting to the Manager, Human Resources, the Senior Coordinator, Human Resources is a strategic, detail-oriented go getter who has experience in finding top talent, building…
Added 14 hours ago
CC
Manager, Financial Planning and Analysis
Compass Canada
ON · Mississauga, ON
- Full-time
Reporting to the Director of Finance, FP&A, the Manager, FP&A will be a key finance partner for the sector, providing leaders with clear financial insight, disciplined performance analysis…
Added 1 day ago
Technical Product Manager - Geomembrane and Specialty market
Intertape Polymer Group (IPG)
Truro, NS · NS
Title: Product Manager - AgGeo & Specialty market
Added 1 day ago
IL
Sales Manager
Innovations LUNVIXOR Inc.
Montreal, QC
- Full-time
Role Description This is a full-time, on-site Sales Manager role based in Montreal, QC. The Sales Manager leads a sales team, sets clear targets, and monitors performance through regular…
Added 1 day ago
S
Senior Process Mechanical Engineer - Water/Wastewater
Stantec
Windsor, ON
- Full-time
We are looking for a talented senior process mechanical engineer and project manager focused on the planning and engineering design of water/wastewater infrastructure projects who wants to…
Added 1 day ago
M
Manager, Strategic Finance & Deal Desk
Mecka
Remote, Canada
- $140,000 to $155,000 USD / year
- Full-time
- Remote
As Manager, Strategic Finance & Deal Desk, you will build the deal desk that every commercial team runs its deals through, and own the models behind the prices we quote and the rates we…
Added 1 day ago
M
Manager, Strategic Finance & Deal Desk
Mecka.ai
Richmond Hill, ON
- $140,000 to $155,000 USD / year
- Full-time
As Manager, Strategic Finance & Deal Desk, you will build the deal desk that every commercial team runs its deals through, and own the models behind the prices we quote and the rates we…
Added 1 day ago
WP
Manager, Parking and Commercial Operations
Westerner Park
Red Deer, AB
- Full-time
Reporting to the Chief Executive Officer (CEO), the Manager is accountable for revenue generation and profitability, customer experience, service delivery, staffing, systems, and continuous…
Added 1 day ago
FL
Talent Acquisition & HR Manager
Falco Logistics
Toronto, ON · North York, ON
- Full-time
Senior, executive-level role reporting directly to the CEO. Falco Logistics is a fast-growing non-asset freight brokerage in Ontario (about 20 people today, with roughly 20 more hires…
Added 2 days ago
MM
Manager, Export Liner
MSC Mediterranean Shipping Company
Montreal, QC
- Full-time
The Line Manager - Exports is responsible for the commercial performance, profitability, and strategic growth of assigned export trade(s) from Canada. This role owns the development and…
Added 2 days ago
WP
Manager, Parking and Commercial Operations
Westerner Park
Red Deer, AB
- Full-time
Reporting to the Chief Executive Officer (CEO), the Manager is accountable for revenue generation and profitability, customer experience, service delivery, staffing, systems, and continuous…
Added 2 days ago
I
Partner Enablement Leader
Intuit
Toronto, ON
- Full-time
Define the partner enablement vision, strategy and multi-year roadmap, aligned to partner revenue and go-to-market goals.
Added 2 days ago
B
Global Relationship Manager- 3
BrightClaim
ON
- Full-time
…commercial models that enhance Genpact’s value proposition and drive revenue growth. Build and implement data strategies to guide effective promotional planning and execution, ensuring…
Added 2 days ago
H
Mining Potash Lead
HDR
Toronto, ON · Saskatoon, SK · Vancouver, BC
- Full-time
…studies through design and into construction monitoring and operations. You can help clients push boundaries and meet evolving industrial demands while supporting resilient infrastructure…
Added 2 days ago
Product Line Manager - Geomembrane & Specialty Market
Intertape Polymer Group (IPG)
Truro, NS · ON · NB · NS · PE
Title: Product Manager - AgGeo & Specialty market
Added 2 days ago
A
Director of Rooms Division (Full-Time)
AccorHotel
Ottawa, ON
- Full-time
Previous experience as Director of Rooms, Executive Assistant Manager Rooms, Hotel Manager, or equivalent senior operational leadership role.
Added 2 days ago
M
Senior Director, Retail Operations - Quebec
MEC
Montreal, QC
- Full-time
This is a high-impact senior leadership role responsible for owning and accelerating MEC’s Québec retail business. As Senior Director, Retail – Québec, you operate as the regional business…

GRADIENT

Executive Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 30, 2027
Posting language: English
Posted: Nov 1, 2026

Original job description

Company Description Gradient is a world-renowned hair education company that supports barbers and stylists in mastering precision haircutting, attracting high-value clients, and advancing their careers. Through in-person courses across Canada and the USA, as well as an e-book and cutting essentials, Gradient offers a proven system trusted by over 1,000 students from more than 50 countries. The company collaborates with top global brands and focuses on practical, high-impact education. Gradient is not just a training provider but a movement shaping the future of barbering and hair architecture, offering a dynamic environment for team members who want to contribute to the industry’s evolution.

Role Description The Executive Assistant is a part time - full time, on-site role based in Montreal, QC, providing comprehensive administrative and executive support to senior leadership. This position manages calendars, schedules meetings, coordinates travel, and prepares expense reports and other documentation. The role includes organizing internal and external communications, handling email and phone correspondence, and ensuring timely follow-up on key priorities. The Executive Assistant will help prepare presentations, maintain records, support event and course logistics, and assist with office operations to keep day-to-day activities running smoothly. This role requires a proactive, detail-oriented professional who can anticipate needs, safeguard confidentiality, and enhance executive productivity in a fast-paced education and creative environment.

example.

Upcoming class - highest priority

[ Confirm class dates, location, educators and student count

[ ] Complete class checklist and daily schedule

[ ] Book educator flights and confirm accommodations

[ ] Confirm student payments, balances and payment plans

[ ] Send student welcome email, schedule and equipment checklist

[ ] Count mannequins, clippers, dryers, tools and student kits

[ ] Confirm food, water, supplies and any instructor payments

[ ] Clean and reorganize studio, storage and back room

[ ] Check classroom setup, workstations and equipment

[ ] Confirm photography, video coverage and instructor arrival times

November operations

[ ] Put all November classes, events and deadlines on one calendar

[ ] Confirm travel arrangements and outstanding bookings

[ ] Review invoices, contractor payments and upcoming expenses

[ ] Organize Google Drive folders and shared file permissions

[ ] Build a weekly task tracker with owners and due dates

[ ] Schedule team check-ins and collect status updates

Marketing and content

[ ] Collect all outstanding graphic design deliverables

[ ] Onboard the new social media manager and assign responsibilities

[ ] Finalize newsletter topics, assets, approvals and send dates

[ ] Confirm YouTube editing, thumbnails, titles and upload dates

[ ] Check ad creatives, campaigns, budgets and performance with marketing lead

[ ] Create one content calendar across Instagram, TikTok and YouTube

Sales and 2027 growth

[ ] Review leads, booked consultations, show rates and closed enrollments

[ ] Identify overdue sales follow-ups and outstanding student balances

[ ] Assign ownership of sales reporting and lead response times

[ ] Create 2027 course and launch calendar

[ ] Define online education launch milestones and responsible team members

[ ] Schedule a weekly CEO planning block for revenue and growth

Qualifications

Strong Executive Administrative Assistance and Executive Support skills, with experience managing calendars, travel, and executive priorities.
Proficiency in Administrative Assistance tasks, including document preparation, record keeping, scheduling, and office coordination.
Ability to accurately prepare and reconcile Expense Reports and support basic budgeting or financial tracking.
Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal teams, partners, and clients.
High level of organization, attention to detail, and time management, with the ability to handle multiple tasks and deadlines.
Comfort with productivity tools (e.g., Google Workspace or Microsoft Office), online calendars, and collaboration platforms.
Discretion and integrity in handling sensitive information and executive-level matters.
Previous experience in an executive assistant or administrative role; experience in education, creative industries, or beauty/barbering is an asset.
Ability to work on-site in Montreal, QC, with reliable availability for full-time hours.
Post-secondary education in business administration or a related field is an advantage but not mandatory.

Apply About employer

More about this job

Responsibilities

Provide administrative and executive support by managing calendars, meetings, travel, communications, expenses, records, and documentation. Coordinate course and event logistics, support office operations, and help track priorities across operations, marketing, sales, and growth initiatives.

Requirements

Candidates should have prior executive assistant or administrative experience, strong organizational and communication skills, discretion, and proficiency with productivity and collaboration tools. The role requires on-site availability in Montreal; post-secondary education in business administration or a related field is an advantage but not mandatory.

Skills

Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Document Preparation
Record Keeping
Scheduling
Office Coordination
Written Communication
Verbal Communication
Organization
Attention To Detail
Time Management
Confidentiality
Google Workspace
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Scheduling
Travel Coordination
Expense Reports
Budget Tracking
Document Preparation
Record Keeping
Email Correspondence
Phone Correspondence
Presentation Preparation
Event Logistics
Course Logistics
Office Operations
Google Workspace
Microsoft Office
Collaboration Platforms
Student Payments
Invoice Review
Contractor Payments
Google Drive
Social Media
Newsletter
YouTube
Advertising Campaigns
Lead Management
Sales Reporting
Education
Barbering
Hair Education

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