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GRAYBAR CANADA

Branch Administrator

Vaughan, ON, Canada

Pay: Salary Range: $42,500-54,000
Job type: Full-time
Posting language: English
Posted: Sep 23, 2026

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Original job description

Graybar Canada is looking for people with a desire to start a long-lasting career at one of the oldest and largest wholesale electrical distributors in Canada.

Graybar Canada is a leader in the distribution of high quality electrical, automation and telecommunications products that supports these operations through related supply chain management and logistics services. Graybar Canada operates more than 35 branches across Canada. As one of Canada's largest employee-owned companies, Graybar Canada has the power and stability of a big corporation and the integrity and drive of a neighborhood business.

Graybar Canada currently has an exciting career opportunity available out of our Vaughan, ON branch.

Branch Administrator

Graybar Canada offers a competitive compensation and benefits package including:

No Evening or Weekend Shifts
TELUS Health Virtual Care
Cost shared Health and Dental Benefits
Life & AD&D Insurance
Employee Profit Sharing Program
Long Term Disability Benefits
Group RRSP Matching
Corporate Fitness Membership Program
Employee Share Purchase Program
Computer Purchase Plan
Tuition Reimbursement Program
Service Awards Program

Purpose:

To provide friendly and professional customer service while answering the telephone and greeting visitors and performing general clerical duties according to established procedures.

Major Responsibilities:

Invoice Direct Order billings.
Process all branch customer returns.
Schedule and coordinate appointments, meetings and events as required.
Receive and forward telephone inquiries to appropriate person and provide general information to clients and the public.
Prepare typed documents for Management using Word and Excel.
Provide administrative assistance and support to senior department managers.
Work with vendors to resolve shortages and delivery problems.
Expedite all purchase orders and maintain delivery information.
Assist in daily invoicing and scanning of pick tickets.
Verify and balance Cash Sales transactions.
Process nonstock and defective returns to vendors in a timely manner.
Issue credits and rebills to customers where applicable.
Process tax corrections.
Provide back-up support for Branch purchasing.
Provide back-up support for Switchboard Receptionist.
Greet and assist incoming customers, vendors and other persons.
Other duties as assigned.

Preferred Skills & Experience:

University degree, college diploma or equivalent experience considered an asset.
Exhibits excellent time management and organizational skills.
Must have a very high level of attention to detail and accuracy.
Practice excellent spoken and written communication and interpersonal skills.
Ability to work under pressure and experience managing customer requests.
Ability to prioritize to meet deadlines.
Must be enthusiastic and enjoy working with people in a busy office environment with minimum supervision.
Proven data entry, data editing and typing skills.
Knowledge of supplies, equipment and/or services ordering, as well as inventory control of these items.

The above is a brief outline of position responsibilities and does not intend to be all-inclusive of the current or future duties, responsibilities or reporting relationships.

If you are highly motivated and have a passion for customer service, and are looking for a fun, rewarding career, we would be pleased to talk to you about joining Graybar Canada.

Graybar Canada is an equal opportunity employer that encourages interested candidates to apply.

We wish to thank all applicants for their interest but advise that only those selected for an interview will be contacted.

Salary Range: $42,500-54,000

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More about this job

Responsibilities

The Branch Administrator provides professional customer service, manages telephone inquiries, and greets visitors while performing general clerical duties. Responsibilities include processing invoices, managing customer returns, coordinating meetings, and providing administrative support to management.

Requirements

Candidates should possess excellent organizational, communication, and data entry skills with a high level of attention to detail. A university degree or college diploma is considered an asset, along with experience in office administration and inventory control.

Skills

Customer Service
Data Entry
Invoicing
Administrative Support
Time Management
Organizational Skills
Attention To Detail
Communication Skills
Interpersonal Skills
Inventory Control
Microsoft Word
Microsoft Excel
Purchase Order Management
Cash Sales Balancing
Vendor Relations

Benefits

Health and Dental Benefits
Life Insurance
AD&D Insurance
Employee Profit Sharing Program
Long Term Disability Benefits
Group RRSP Matching
Corporate Fitness Membership Program
Employee Share Purchase Program
Computer Purchase Plan
Tuition Reimbursement Program
Service Awards Program
TELUS Health Virtual Care

Visa sponsorship

Not detected in the job text

Keywords

Branch Administrator
Supply Chain Management
Logistics
Invoicing
Purchase Orders
Data Entry
Inventory Control
Customer Service
Administrative Support
Microsoft Office
Clerical Duties
Vendor Management
Cash Sales
Tax Corrections

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