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Closed listing

Great Gulf

Property Administrator

Toronto, ON, Canada

Pay Range: $60,000 – $65,000 · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: Pay Range: $60,000 – $65,000
Job type: Full-time
Closing date: Oct 1, 2026
Experience: 1–3 years of experience in property administration, accounts receivable/payable, or a related administrative/accounting role; commercial real estate experience is an asset
Posting language: English
Posted: Sep 1, 2026

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Original job description

Archived listing. The details below describe a past opening.

First Gulf is a proven market leader with more than $5 billion in developed assets. Offering development, construction, leasing, finance, and property management expertise, we provide clients with unique and exciting market opportunities. Within the Greater Toronto Area alone, our team has completed development and construction of more than 5-million square feet of premier, LEED®-certified office space, with another 2-million square feet currently under construction. Within the industrial sector, First Gulf has constructed over 6-million square feet of space, with an additional 6-million square feet currently in the pipeline. First Gulf also manages over 4-million square feet of fully operational buildings.

All companies under the Great Gulf umbrella are united by one simple goal: the pursuit of greatness. It’s achieved daily with the passion and dedication of every person who works tirelessly to make us great. If you have what it takes to make great things happen, apply today to join our team!

First Gulf is seeking a detail-oriented Property Administrator to join our Property Management & Operations team, supporting our GTA commercial portfolio.

Reporting to the General Manager, the Property Administrator is responsible for providing support across all day-to-day administrative activities for the assigned portfolio(s), spanning accounts receivable/payable, tenant billing, and tenant services coordination.

Key Responsibilities

Administrative Responsibilities

Process cash receipts and data entry, including cheques and electronic fund transfer recording, daily bank deposits, and security deposit applications
Manage accounts receivable functions, including administration of tenant accounts, tenant charge-back processing, and collection of outstanding arrears; monitor accounts receivable and report any concerns to the General Manager
Accurately post monthly rent rolls, rents receivable, and other chargeback invoices; prepare account reconciliations for tenants as required, and follow up with tenants on outstanding rents/invoices
Assist with the preparation and distribution of annual and monthly recurring billings and year-end billings
Assist with the preparation of the annual budget and year-end accruals as directed by the General Manager
Manage accounts payable functions, including circulation and administration of the operating cost tracking system, accurate cost coding, and timely processing of vendor invoices; maintain electronic accounts payable records on the shared data drive by property/tenant file
Maintain accurate records of retail sales reports, calculate percentage rent (if applicable), and issue percentage rent invoices
Prepare and issue purchase orders to vendors for the GTA portfolio, as required by the General Manager or Senior Operations Manager
Prepare and issue authorization letters for mobile signage and maintain accurate records of mobile sign reservations
Prepare Pylon Agreements and Parking License Agreements, as required from time to time
Liaise with tenants, vendors, and the accounting group regarding accounts receivable/payable matters in a professional, courteous, and efficient manner
Organize and maintain tenant electronic and hard-copy filing systems
Maintain complete understanding of and adherence to the Environmental Policy, Code of Conduct, Privacy Policy, and other relevant policies and procedures as prescribed from time to time
Perform other duties as directed by the General Manager

Tenant Services Responsibilities

Effectively handle customer/tenant complaints and inquiries in accordance with established guidelines, procedures, and policies; ensure information is forwarded to the appropriate staff member/manager for any required follow-up
Obtain and maintain all records related to tenant insurance certificates, accounting, and emergency contacts
Assist with and maintain tenant relationships on an ongoing basis to help prevent the development of serious landlord/tenant issues
Assist with company initiatives administration, including Building Engines, seasonal events and desk drops, holiday décor, and similar programs
Support tenant communications through bulletins, posters, Captivate advertising, and the tenant portal
Perform other duties as directed by the General Manager

Qualifications

Post-secondary education in Business Administration, Accounting, Property Management, or a related field
1–3 years of experience in property administration, accounts receivable/payable, or a related administrative/accounting role; commercial real estate experience is an asset
Working knowledge of accounts receivable and accounts payable processes, including rent roll postings, chargebacks, and reconciliations
Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with property management software (e.g., Yardi, Building Engines) is an asset
Strong organizational skills with high attention to detail and accuracy in financial data entry
Excellent written and verbal communication skills, with a professional and courteous manner when dealing with tenants and vendors
Ability to manage multiple priorities and deadlines in a fast-paced environment
Self-motivated, with a proactive and solution-oriented mindset and strong customer service orientation

Physical Requirements

Office environment – sitting/working at desk/computer in a shared office space and/or remote working from home

Compensation

Pay Range: $60,000 – $65,000

Vacancy Status

Replacement

Why Join First Gulf?

Opportunity to work for a leading real estate development company
Exciting projects and challenging opportunities to develop high-profile residential, commercial, and mixed-use developments
Competitive salary and benefits package
Dynamic and collaborative work environment
Commitment to sustainability and social responsibility

Interested?

We encourage you to apply even if you don’t meet every qualification. If you’re the right candidate, we’ll support your growth and help you learn along the way.

Apply today and help us build what’s next.

Great Gulf Group of Companies is committed to providing a fair and equitable work environment and encourages applications from qualified women, men, visible minorities, Indigenous Peoples, and persons with disabilities. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), Great Gulf Group of Companies will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise Human Resources.

To be eligible to apply for this position you must be legally entitled to work in Canada. We do not accept international applicants without a valid work permit. We thank all applicants for their interest. Only successful candidates will be contacted.

Please note that all hiring decisions are made directly by our team. We do not rely on automated AI screening tools in our recruitment process.

About employer

More about this job

Responsibilities

The Property Administrator provides administrative support for a commercial portfolio, focusing on accounts receivable, payable, and tenant billing. They are also responsible for coordinating tenant services and maintaining accurate property records.

Requirements

Candidates should have post-secondary education in Business, Accounting, or Property Management and 1-3 years of relevant administrative or accounting experience. Proficiency in Microsoft Office and experience with property management software like Yardi is preferred.

Skills

Accounts Receivable
Accounts Payable
Tenant Billing
Financial Data Entry
Account Reconciliation
Budget Preparation
Microsoft Office Suite
Yardi
Building Engines
Customer Service
Property Administration
Organization
Written Communication
Verbal Communication
Time Management
Problem Solving

Benefits

Competitive salary and benefits package

Visa sponsorship

Not detected in the job text

Keywords

Commercial Real Estate
Property Management
Rent Rolls
Charge-backs
Yardi
Building Engines
LEED
Accounts Receivable
Accounts Payable
Financial Reporting
Tenant Relations
Purchase Orders
Budgeting
Accruals
Retail Sales Reports
Percentage Rent
Pylon Agreements
Parking License Agreements
Microsoft Excel
Microsoft Word
Microsoft Outlook
GTA Portfolio
Construction
Real Estate Development

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