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Great Gulf

Sales Office Administrator

East Gwillimbury, ON, Canada

Pay Range: $22.00 - $25.00 per hour · Part-time

Apply About employer

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Job details

Pay: Pay Range: $22.00 - $25.00 per hour
Job type: Part-time
Apply by: Nov 7, 2026
Education: High school diploma
Experience: 1-3 years of customer service experience
Posting language: English
Posted: Oct 8, 2026

Original job description

From our first lot in Cambridge, Ontario, to residential, commercial, and recreational developments in 18 cities across North America, Great Gulf Group has grown into a diversified real estate organization with over 45 years of experience.

While our portfolio has evolved, our commitment remains the same: building great spaces that inspire the people who live, work, and play in them. Today, our multi-faceted business spans commercial, mixed-use and residential development, construction management, software, engineering, panelized manufacturing, architecture, and hospitality.

All companies under the Great Gulf Group umbrella are united by one simple goal: the pursuit of greatness. It’s achieved every day through the passion and dedication of our people. If you’re excited to build meaningful solutions and make an impact, we’d love to hear from you!

Great Gulf is looking for a Part-Time Sales Office Administrator to join our team at our Sharon, East Gwillimbury, ON location.

Are you reliable, personable, and organized? This role is ideal for someone who enjoys providing excellent customer service, is detail-oriented, and takes pride in creating a welcoming and professional experience as the first point of contact for new home buyers.

The Sales Office Administrator is responsible for coordinating sales office administration and procedures. The mandate of this role is to ensure the smooth day-to-day operation of the sales office while supporting the sales team in their daily activities.

Key Responsibilities

Open and close the sales office each day during business hours
Maintain and manage the reception desk, including greeting visitors, answering phone calls, checking voicemail messages, and managing the reception email inbox
Prepare legal documents related to the purchase and sale of residential homes
Maintain and organize both manual and digital filing systems for sales logs and customer files
Create, compile, and distribute detailed weekly sales reports to Head Office, low-rise builders, and lawyers using MS Office and Excel
Respond to purchaser inquiries and address general questions about potential home purchases
Monitor purchaser payments to ensure they are submitted on time and follow up on outstanding balances
Monitor and maintain inventory of supplies for the sales office and model home, and report low inventory to Head Office
Assist team members with requests and help train new employees on office procedures
Perform other duties as assigned by the Sales Manager and Sales Representative

Education, Experience, And Qualifications

High school diploma required
1-3 years of customer service experience
Real estate experience is considered an asset, but not required
Administrative experience is preferred, but not required
Strong verbal and written communication skills in English
Exceptional customer service skills with a professional and friendly approach
Ability to work independently with minimal supervision
Strong initiative, problem-solving skills, and sound decision-making within the scope of the role
Demonstrated ability to prioritize tasks while maintaining strong attention to detail
Proficiency in Microsoft Office (Outlook, Word, Excel); experience with DocuSign is an asset but not required
We’re embracing AI across our business. You don’t need to be an expert, but curiosity and hands-on experience with AI tools will be viewed as a real plus

Work Arrangement

This is a part-time position based at our Sharon sales office located at 18578 Leslie Street, Sharon, East Gwillimbury, ON L9N 0M6

Compensation

Pay Range: $22.00 - $25.00 per hour

Vacancy Status

New Vacancy

Why Join Great Gulf?

Opportunity to work for a leading real estate development company
Exciting projects and challenging opportunities to develop high-profile residential, commercial, and mixed-use developments.
Competitive salary
Dynamic and collaborative work environment
Commitment to sustainability and social responsibility

Interested?

We encourage you to apply even if you don’t meet every qualification. If you’re the right candidate, we’ll support your growth and help you learn along the way.

Apply today and help us build what’s next.

Great Gulf Group of Companies is committed to providing a fair and equitable work environment and encourages applications from qualified women, men, visible minorities, Indigenous Peoples, and persons with disabilities. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), Great Gulf Group of Companies will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise Human Resources.

To be eligible to apply for this position you must be legally entitled to work in Canada. We do not accept international applicants without a valid work permit. We thank all applicants for their interest. Only successful candidates will be contacted.

Please note that all hiring decisions are made directly by our team. We do not rely on automated AI screening tools in our recruitment process.

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More about this job

Responsibilities

Manage the sales office’s daily operations, including reception, visitor and phone inquiries, legal document preparation, filing, sales reporting, and office and model-home supplies. Support the sales team by responding to purchaser questions, monitoring payments, assisting colleagues, and helping train new employees.

Requirements

A high school diploma and 1–3 years of customer service experience are required; administrative or real estate experience is an asset but not required. Candidates should have strong English communication and customer service skills, be organized and detail-oriented, work independently, and be proficient with Microsoft Office; DocuSign and familiarity with AI tools are assets.

Skills

Customer Service
Verbal Communication
Written Communication
Organization
Attention To Detail
Task Prioritization
Problem-Solving
Decision-Making
Independent Work
Microsoft Outlook
Microsoft Word
Microsoft Excel
Sales Reporting
Document Preparation
Filing Systems
Inventory Management

Visa sponsorship

Not detected in the job text

Keywords

Real Estate
Residential Development
Sales Office Administration
Customer Service
Reception
Purchaser Inquiries
Legal Documents
Purchase And Sale Agreements
Sales Reports
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
DocuSign
Filing Systems
Sales Logs
Payment Monitoring
Inventory Management
Office Procedures
Employee Training
AI Tools
Construction

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