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Added 2 hours ago
Customer Service Representative - Clerk II
City of Edmonton
AB
Completion of the NAIT Veterinary Medical Assistant program or an equivalent credential
Added 2 hours ago
LD
Store Pricing Coordinator
London Drugs Limited
Vancouver, BC
- $18.25 to $21.58 CAD / hour
- Other
The individual in this position is responsible for the administrative functions of store operations and the integrity of store-level pricing. Accordingly, you will report directly to the…
Added 2 hours ago
LD
Store Systems and Administration
London Drugs Limited
Vancouver, BC
- $18.25 to $21.58 CAD / hour
- Other
The individual in this position is responsible for the administrative functions of store operations, cash room, and the integrity of store-level pricing. Accordingly, you will report…
Added 2 hours ago
VC
icebreaker: Assistant Store Manager - Vancouver Premium Outlet
VF Corporation
Vancouver, BC
- $25.25 to $32.76 CAD / hour
- Full-time
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Added 2 hours ago
I
icebreaker: Assistant Store Manager - Vancouver Premium Outlet
icebreaker
Vancouver, BC
- $25.25 to $32.76 CAD / hour
- Full-time
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Farm Boy Inc.
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PJ
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Added 8 hours ago
JUNIOR ASSISTANT MANAGER
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Commissary Kitchen Assistant
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SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
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Pharmacy Assistant, Hourly Full Time Flexible Shifts
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Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
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Added 9 hours ago
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Added 9 hours ago
ASSISTANT MANAGER
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Innovation program to encourage idea sharing;
Added 9 hours ago
ASSISTANT MANAGER
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Recognition program for years of service; Innovation program to encourage idea sharing;

Greater Toronto Airports Authority

Management Assistant, Procurement Services

Toronto, ON, L5P 1B2, Canada

Full-time

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Job details

Job type: Full-time
Experience: 2–4 years of experience in business administration, coordination, project management, communications, or executive support.
Posting language: English
Posted: Oct 5, 2026

Original job description

Toronto Pearson is transforming. Now’s the time for your career to fly.

The Greater Toronto Airports Authority (GTAA) is a unique and dynamic place to work, with a bold plan to make Toronto Pearson, Canada’s leading global hub airport, a global leader in airport performance, customer care and sustainability. Together with our partners, approximately 2,100 GTAA employees are working to create a next-generation airport by innovating in all we do and striving for the most uplifting, safe and efficient experience for our passengers – all while championing the prosperity of our people, the community we call home, and our aviation partners. Join us on our journey together, as we put the joy back into travel and make Toronto Pearson the chosen place to fly and work.

What's in it for you?

An opportunity to grow, develop, and thrive within a dynamic, and fast-growing company alongside thoughtful and passionate individuals dedicated to their work and community.
Comprehensive benefits, including a flexible retirement program with employer matching, along with voluntary savings options (RRSP, TFSA, and Non-Registered Savings Plans).
A flexible hybrid work environment, continuous internal and external learning opportunities, and a meaningful reward and recognition program.

What can you expect from this position?

Reporting to the Head of Procurement, the Management Assistant, Procurement Services plays a critical role in enabling the success of GTAA’s procurement function. This position provides advanced administrative, coordination, analytical, and project support to senior procurement leadership, ensuring priorities are managed, information flows seamlessly, and initiatives progress on schedule.

You will be a trusted partner to the Head of Procurement, supporting strategic planning, executive‑level materials, governance documentation, and cross‑functional coordination. Through strong organization, discretion, and stakeholder engagement, this role contributes directly to informed decision‑making and the successful delivery of procurement priorities across the airport.

As a Management Assistant, Procurement Services, you will:

Provide proactive, high‑level administrative and operational support to the Head of Procurement, managing priorities, schedules, action items, and follow‑ups.
Coordinate meetings, prepare agendas, briefings, presentations, and executive‑level materials to support senior leadership effectiveness.
Track procurement initiatives, milestones, and deliverables, providing dashboards, status reports, and updates to leadership and governance forums.
Serve as a key liaison between Procurement, internal business units, Finance, Legal, and external partners to ensure clear communication and alignment.
Prepare, edit, and maintain procurement documentation, templates, reports, and presentations using Microsoft Office and SharePoint tools.
Maintain organized document repositories, including contracts indexes, templates, policies, and departmental playbooks.
Support planning cycles, training sessions, stakeholder engagement activities, and internal communications initiatives.
Identify opportunities to improve processes, leverage technology, and enhance operational efficiency within the procurement function.

This is the role for you, if you have:

2–4 years of experience in business administration, coordination, project management, communications, or executive support. Procurement experience is considered an asset.
Experience supporting senior leaders and working confidently with stakeholders at multiple organizational levels.
Strong organizational, communication, and document management skills, with exceptional attention to detail.
Proven ability to manage multiple priorities, exercise discretion, and handle confidential information.
Advanced proficiency with Microsoft Word, Excel, PowerPoint, and related collaboration tools.
An interest in procurement, governance, or complex operational environments.
A post‑secondary diploma in Business Administration, Supply Chain, Project Management, or a related field, or a combination of education and relevant experience.
Ability to obtain and retain Transportation Security Clearance at the designated level for the position.

The GTAA is committed to Employment Equity and maintaining a diverse, equitable and inclusive workplace where everyone can thrive.

This position is exempt from Ontario's 2026 pay transparency requirements under Regulation 476/24.

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More about this job

Responsibilities

The Management Assistant provides advanced administrative, analytical, and project support to the Head of Procurement to ensure operational efficiency. They act as a key liaison between internal departments and external partners while managing documentation, schedules, and executive-level reporting.

Requirements

Candidates must have 2–4 years of experience in business administration, project management, or executive support, with strong proficiency in Microsoft Office tools. A post-secondary diploma in a relevant field is required, along with the ability to obtain Transportation Security Clearance.

Skills

Administrative support
Project management
Procurement
Stakeholder engagement
Data analysis
Microsoft Office
SharePoint
Document management
Communication
Strategic planning
Governance
Operational efficiency
Executive support
Coordination
Attention to detail

Benefits

Flexible retirement program
Employer matching
Voluntary savings options
RRSP
TFSA
Non-registered savings plans
Flexible hybrid work environment
Continuous internal and external learning opportunities
Reward and recognition program

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Business Administration
Project Management
Supply Chain
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Governance
Executive Support
Stakeholder Engagement
Operational Efficiency
Transportation Security Clearance
Reporting
Documentation
Strategic Planning
Finance
Legal
Airport Operations

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