Accounts Payable Coordinator
- Toronto, ON, Canada
Expected Base Salary: $60,000-$80,000 per year. · Full-time
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Job details
- Pay
- Expected Base Salary: $60,000-$80,000 per year.
- Job type
- Full-time
- Apply by
- Experience
- 1-2 years of accounts payable, accounting, finance, or administrative experience.
- Posting language
- English
- Posted
Original job description
Come help build the future, where our work makes the world work!
Accounts Payable Coordinator
Toronto, ON
Summary
Reporting to the Commercial Manager, the Accounts Payable (AP) Coordinator supports the financial administration of large-scale infrastructure, construction, transit, and civil engineering projects. The role is responsible for processing vendor invoices, maintaining accurate financial records, supporting project cost controls, and ensuring timely payments to subcontractors, suppliers, and consultants in accordance with contract requirements and company policies.
Key Responsibilities
Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.
Vacancy Status: This posting is for an existing job vacancy.
GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.
We thank you for your interest. Only those selected for an interview will be contacted.
Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.
We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.
Accounts Payable Coordinator
Toronto, ON
Summary
Reporting to the Commercial Manager, the Accounts Payable (AP) Coordinator supports the financial administration of large-scale infrastructure, construction, transit, and civil engineering projects. The role is responsible for processing vendor invoices, maintaining accurate financial records, supporting project cost controls, and ensuring timely payments to subcontractors, suppliers, and consultants in accordance with contract requirements and company policies.
Key Responsibilities
- Review, verify, and process vendor and subcontractor invoices.
- Match invoices to purchase orders, contracts, receiving documents, and approval workflows.
- Prepare payment batches and assist with electronic fund transfers (EFT) and cheque runs.
- Monitor invoice status and resolve discrepancies in a timely manner.
- Support project teams with tracking commitments, accruals, and invoice processing.
- Assist in maintaining project cost reports and payment registers.
- Reconcile supplier statements and investigate outstanding balances.
- Support month-end and year-end closing activities.
- Maintain documentation to support project audits and compliance requirements.
- Respond to supplier inquiries regarding payment status and invoice requirements.
- Assist with onboarding new vendors and maintaining accurate vendor master records.
- Ensure compliance with contractual payment terms and statutory requirements.
- Maintain organized electronic and hard-copy financial records.
- Ensure compliance with company financial policies and internal controls.
- Monitor holdbacks, retention amounts, and release schedules in accordance with contract requirements.
- Assist in preparing reports for management and project stakeholders.
- Diploma or degree in Accounting, Finance, Business Administration, or a related field.
- 1-2 years of accounts payable, accounting, finance, or administrative experience.
- Experience within construction, engineering, infrastructure, or project-based environments is considered an asset.
- Proficiency in Microsoft Excel and Microsoft Office Suite.
- Familiarity with ERP systems. Experience with JD Edwards is an asset.
- Basic understanding of accounting principles and invoice processing procedures.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to manage multiple priorities in a fast-paced project environment.
- Strong communication and interpersonal skills.
- Team-oriented with a proactive approach to problem-solving.
- Understanding of purchase orders, subcontract agreements, progress billing, and holdback requirements.
- Knowledge of construction industry payment processes and project cost controls.
- Expected Base Salary: $60,000-$80,000 per year. The actual base salary will depend on several factors including experience, qualifications, internal equity, work location and market expectations.
- Annual performance-based bonus.
- Comprehensive group benefits program.
- Retirement savings program.
- Career growth and advancement opportunities.
Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.
Vacancy Status: This posting is for an existing job vacancy.
GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.
We thank you for your interest. Only those selected for an interview will be contacted.
Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.
We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.
More about this job
Responsibilities
Process and reconcile vendor and subcontractor invoices, prepare payments, resolve discrepancies, and respond to supplier inquiries. Support project cost tracking, financial reporting, period-end closing, vendor records, audit documentation, and compliance with contract terms and internal controls.
Requirements
A diploma or degree in accounting, finance, business administration, or a related field is required, along with 1–2 years of relevant experience. Candidates should have strong Excel and Office skills, familiarity with ERP systems, attention to detail, organizational and communication skills, and an understanding of construction payment processes and project cost controls; JD Edwards experience is an asset.
Skills
- Accounts Payable
- Invoice Processing
- Purchase Order Matching
- Payment Processing
- Electronic Funds Transfers
- Invoice Reconciliation
- Project Cost Controls
- Supplier Statement Reconciliation
- Month-End Closing
- Vendor Management
- Holdback And Retention Management
- Microsoft Excel
- Microsoft Office
- ERP Systems
- JD Edwards
Benefits
- Annual Performance-Based Bonus
- Retirement Savings Program
- Career Growth And Advancement Opportunities
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Construction
- Administrative
Keywords
- Accounts Payable
- Vendor Invoices
- Subcontractor Invoices
- Purchase Orders
- Contracts
- Receiving Documents
- Approval Workflows
- Payment Batches
- Electronic Funds Transfers
- Cheque Runs
- Project Cost Controls
- Commitments
- Accruals
- Cost Reports
- Payment Registers
- Supplier Statements
- Month-End Closing
- Year-End Closing
- Vendor Master Records
- Holdbacks
- Retention Amounts
- Progress Billing
- Construction
- Infrastructure
- Civil Engineering
- Microsoft Excel
- Microsoft Office
- ERP Systems
- JD Edwards
- Internal Controls