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Added 9 mins ago
SR
Manager, 2027 Grey Cup (Term)
Saskatchewan Roughriders
Regina, SK
- Full-time
Reporting to the Director, 2027 Grey Cup, this role is responsible for supporting the planning, coordination, and execution of festival operations, venues, and event delivery. This role…
Added 23 mins ago
RD
Watershed Planning and Outreach Coordinator
Red Deer River Watershed Alliance Society
Red Deer, AB
- Contract
…Mandate and Roles. This position will support the Executive Director to communicate results from the State of the Watershed report. Work includes coordinating communications with technical…
Added 23 mins ago
LU
Equity, Diversity, Inclusion and Impact Research Advisor , Office of Research and Innovation Services
Laurentian University/Université Laurentienne
Sudbury, ON
- Full-time
Reporting to the Director, Research Security and Institutional Programs, the Equity, Diversity, Inclusion and Impact Research Advisor provides guidance to support the implementation of the…
Added 24 mins ago
RB
Director-Global Tax Operations
Royal Bank of Canada
Toronto, ON
- Full-time
This is an exciting, high-impact opportunity for people and project-minded leaders.
Added 37 mins ago
AI
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Cambridge, ON
- Full-time
Manage the team within the budget parameters by forecasting, implementing and defining resource plans and alerting the Director of project variances within time frames that prevent budget…
Added 37 mins ago
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Senior Manager, Compensation (People & Culture) (Hybrid/Telework)
Radio-Canada
Montreal, QC
- Full-time
Maintain an integrated HR approach, partnering closely with Talent Management & OD, Industrial Relations, HR Services, and HR Business Partners to ensure cohesive client service delivery.
Added 54 mins ago
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Housing Assistant
Wasauksing
McDougall, ON · Parry Island, Ontario
- Full-time
…tenants and contractors, and assists with housing inspections and project administration. The Housing Assistant plays an important role in ensuring the efficient delivery of housing…
Added 54 mins ago
A
Executive Administrative Assistant
AtkinsRéalis
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- Full-time
…delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation. The joint venture is underway to complete the retube,…
Added 1 hour ago
DG
Estimator
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Calgary, AB
- Full-time
Reporting to the Director of Construction, the Estimator will be responsible for preparing reliable conceptual, schematic, design-development, and pre-tender estimates; managing trade…
Added 1 hour ago
CF
Manager, Venues & Client Experience
Cambridge Forums Inc.
Toronto, ON
- Full-time
…executing several events per year. Reporting to the Managing Director, the Manager, Venues & Client Experience will serve as the team’s people leader and will have accountability for…
Added 1 hour ago
P
Workforce Intelligence Analyst
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- Full-time
Are you ready to make an impact in the major Capital Projects Industry? Join PTAG, a leading Project Management Advisory & Services firm, recognized across North America for helping…
Added 1 hour ago
TN
Software Development Lead
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Winnipeg, MB
- Full-time
…you will provide hands-on technical leadership for software delivery within assigned enterprise projects and initiatives supporting our banners. You will translate business requirements…
Added 1 hour ago
PROGRAM DIRECTOR BUSINESS SERVICES & CONTRACT MANAGEMENT
City of Toronto
Toronto, ON
Provide clear advice and recommendations to the Director and divisional leadership on sensitive, high-profile or politically complex matters, including risks, options and implications for…
Added 1 hour ago
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Director, Construction - Data Centers
Hypertec Group
QC · Saint-Laurent, QC
- Full-time
Expertise in large-scale construction project execution and delivery;
Added 1 hour ago
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Client Partner - Utilities
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- Full-time
Lead consulting teams and oversee project delivery and budget.
Added 1 hour ago
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Solutions Architect
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- Temporary
Lead the design and delivery of secure, scalable, and cloud-enabled solution architectures across all phases of the project lifecycle.
Added 1 hour ago
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Director, Construction (Data Centers)
BGRE
AB · Calgary, AB
- Full-time
BGRE acts as Developer and Development Manager on the project, coordinating the owner, power provider, tenant and construction interfaces into a single delivery program. This position…
Added 1 hour ago
R
Director-Global Tax Operations
RBC
Toronto, ON
- Full-time
This is an exciting, high-impact opportunity for people and project-minded leaders.
Added 2 hours ago
CC
Associate Director
Core Clinical Sciences
Canada
- Full-time
We are seeking an experienced Associate Director to lead project delivery at CCS. Our team is built around deep statistical and methodological expertise. This role pairs that expertise with…
Added 2 hours ago
YU
Manager, Active Living and Community Programs
York University
Toronto, ON
- Full-time
Reporting to the Associate Director, Recreation and Active Living, the role provides managerial, strategic and operational leadership for active living, fitness, aquatics, youth and…
Added 2 hours ago
AD
Public Relations & Communications Director
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AB · Edmonton, AB
- Full-time
Reporting to the CEO, the Public Relations & Communications Director leads the ADA’s communications, public relations, marketing, and digital presence. You will strengthen our distinctive…
Added 2 hours ago
B
Director, Construction (Data Centers)
BGRE
AB · Edmonton, AB
- Full-time
BGRE acts as Developer and Development Manager on the project, coordinating the owner, power provider, tenant and construction interfaces into a single delivery program. This position…
Added 2 hours ago
GO
Director, Environmental Protection & Waste Management
Government of Northwest Territories
Yellowknife, NT
- $142,955 to $204,224 CAD / year
- Full-time
The Government of the Northwest Territories is seeking a Director, Environmental Protection and Waste Management to join the Department of Environment and Climate Change in Yellowknife.
Added 2 hours ago
NB
Project Manager
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Montreal, QC
- Full-time
As a Project Manager in the Assisted Channels Operations Team at National Bank, you’ll coordinate the delivery of our technology projects and provide value. In this role, you’ll have a…
Added 2 hours ago
YU
Manager, Recreation Programs and Student Engagement
York University
Toronto, ON
- Full-time
Reporting to the Associate Director, Recreation and Active Living, the role provides managerial, strategic and operational leadership for recreation and sport participation programs that…

Green Infrastructure Partners

Bid Coordinator

Markham, ON, Canada
Headquarters, Markham, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 3-5 years of experience in proposal coordination, estimating support, project coordination, document control, or construction administration.
Posting language: English
Posted: Sep 21, 2026

Original job description

Come help build the future, where our work makes the world work!

Proposal/Bid Coordinator

Markham, ON

Summary

The Proposal/Bid Coordinator plays a critical role in supporting the successful delivery of major project pursuits within the Heavy Civil Infrastructure sector. Working closely with the Bid Director, Estimating Team, and Subject Matter Experts, this position is responsible for coordinating all aspects of proposal development, document management, and pursuit administration for large, complex infrastructure projects valued in excess of $200 million.

The successful candidate will be highly organized, detail-oriented, and capable of managing multiple competing deadlines in a fast-paced environment while maintaining exceptional quality standards.

Key Responsibilities

Proposal & Bid Coordination

Coordinate and manage the end-to-end proposal development process from Expression of Interest (EOI), Request for Qualifications (RFQ), and Request for Proposal (RFP) submissions.
Develop and maintain proposal schedules, submission plans, action item trackers, and compliance matrices.
Facilitate proposal kick-off meetings, technical workshops, and submission readiness reviews.
Ensure all proposal deliverables comply with client requirements and submission instructions.
Coordinate collection of technical content, resumes, project experience, graphics, and supporting documentation from internal stakeholders.
Maintain version control and document management throughout the bid process.
Compile, format, edit, and quality-check proposal documents prior to submission.

Estimating Support

Support estimating teams with bid administration and document organization.
Maintain distribution logs for drawings, specifications, addenda, and tender documents.
Assist with subcontractor and supplier communications, document tracking, and bid day coordination activities.
Support the preparation of bid forms, qualification submissions, and commercial documentation.
Assist in the preparation and maintenance of risk registers, assumptions logs, and clarifications.

Pursuit Team Support

Provide administrative and coordination support to the Bid Director throughout the pursuit lifecycle.
Track pursuit milestones, deliverables, and action items and ensure deadlines are achieved.
Coordinate meetings, agendas, workshops, and presentation materials.
Prepare reports, status updates, and executive briefing materials for senior leadership.
Support interview and presentation preparation for shortlisted pursuits.

Document Control & Knowledge Management

Archive completed submissions and maintain lessons learned documentation.
Support continuous improvement initiatives related to bid management processes and tools.
Ensure confidentiality and security of all proposal and estimating information.

Qualifications

Education

Bachelor's Degree in Civil Engineering, Construction Management, Engineering Technology, Business Administration, Communications, or a related discipline.

Experience

3-5 years of experience in proposal coordination, estimating support, project coordination, document control, or construction administration.
Experience supporting heavy civil, infrastructure, transportation, transit, tunneling, water/wastewater, bridges, highways, or major projects is preferred.
Exposure to projects valued at $200 million or greater is considered a strong asset.

Required Skills & Competencies

Excellent written, editing, proofreading, and communication skills.
Strong organizational and time-management abilities.
Ability to manage multiple deadlines simultaneously in a fast-paced environment.
High attention to detail and commitment to quality.
Strong interpersonal skills with the ability to work across multidisciplinary teams.
Ability to synthesize technical information into professional proposal content.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint).
Experience with proposal management, document control, or collaboration platforms is an asset.

Disclaimers

Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.

Vacancy Status: This posting is for an existing job vacancy.

GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

Apply About employer

More about this job

Responsibilities

The Proposal/Bid Coordinator manages the end-to-end proposal development process for large infrastructure projects, including document control and compliance. They also provide administrative support to the Bid Director and assist the estimating team with bid documentation and pursuit milestones.

Requirements

Candidates must hold a bachelor's degree in a relevant field such as Civil Engineering or Business Administration. A minimum of 3-5 years of experience in proposal coordination or construction administration is required, along with strong organizational and communication skills.

Skills

Proposal development
Bid coordination
Document management
Estimating support
Compliance management
Technical writing
Project scheduling
Microsoft Office Suite
Time management
Attention to detail
Communication skills
Interpersonal skills
Risk management
Quality assurance
Collaboration
Document control

Benefits

Equal opportunity employer
Accommodation for disabilities

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Bid Management
Heavy Civil Infrastructure
RFQ
RFP
EOI
Estimating
Document Control
Compliance Matrix
Project Pursuits
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Construction Administration
Risk Register
Tender Documents
Subcontractor Coordination
Technical Workshops
Submission Readiness
Version Control
Infrastructure
Transportation
Tunneling
Water/Wastewater
Bridges
Highways
Bid Administration
Knowledge Management

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