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Added 1 hour ago
SF
IT and ERP Manager
Select Food Products Limited
Toronto, ON
- Up to $100,000 CAD / year
- Full-time
Reporting to the Senior Director, Finance and IT, this role is Select Food Products’ hands-on business technology leader and owns the day-to-day performance, security, governance, and…
Added 2 hours ago
W
Project Engineering Manager, Mining
Worley
Vancouver, BC
- Full-time
…across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and…
Added 2 hours ago
KE
RMA Coordinator
Kontron Europe
Boisbriand, QC
- Full-time
Under the supervision of the RMA Director, the RMA Coordinator is responsible for coordinating and monitoring the complete avionics material return lifecycle (RMA). He/ She acts as a…
Added 2 hours ago
ET
Senior Analog Design Engineer
ESS Technology, Inc.
Kelowna, BC
- Full-time
…designer to join our analog design group, reporting to the Director, Analog IC…
Added 3 hours ago
SC
Chief Estimator
Sierra Construction Group
Woodstock, ON
- Full-time
Provide executive-level input on bid strategies, value engineering options, constructability reviews, and innovative delivery models.
Added 6 hours ago
MO
Project Coordinator
Municipality of the County of Annapolis
Annapolis Royal, NS
- Full-time
…capital projects, while serving as the liaison between the Director of Municipal Operations and external…
Added 6 hours ago
SG
Director, Oil, Fuels, NGLs, and Biofuels Americas Consulting
S&P Global
Calgary, AB
- Full-time
The Role: Director, Oil, Fuels, NGLs, and Biofuels Americas Consulting
Added 6 hours ago
Conseiller.ère, Environnement /Contrat temporaire de 15 mois (remplacement de congé de maternité).
Logistec
Montreal, QC
Reporting to the Director, Health, Safety and Environment (HSE), Canada, you will play a key role in turning environmental requirements into practical operational solutions and supporting…
Added 7 hours ago
S
Building Coordinator
SYSTRA
Montreal, QC
- Full-time
SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and…
Added 7 hours ago
GI
Millwork Engineer / CNC Programmer
Giffin Interior
Engineer, BC
- Full-time
A Millwork Engineer at Giffin Interior transforms approved shop drawings into accurate engineering models, CNC programs & Saw patterns, and complete production documents. This role combines…
Added 9 hours ago
CI
Analyst Intern (Nuclear)
Calian in Space & Technology
Ottawa, ON
- Internship
…Decommissioning, Waste management, and cutting-edge Systems Engineering and…
Added 10 hours ago
Team Leader, Aftermarket
Velan Inc.
Montreal, QC
We are currently looking for an Aftermarket Team Leader who will report to the Director of Aftermarket, and will play a key role in assisting all customer service inquiries and service…
Added 10 hours ago
Specialist, Quality Control Documentation
Velan Inc.
Montreal, QC
We are currently looking for a Quality Control, Documentation Specialist who will report to Director, Quality Control and contribute to ensure the compilation and integrity of the…
Added 10 hours ago
Manager, CAPA
Velan Inc.
Montreal, QC
Reporting to the Director, Quality assurance, the function is responsible to lead a team to deploy Corrective and Preventive Action (CAPA) program covering internal and supplier related…
Added 11 hours ago
SG
Director, Oil, Fuels, NGLs, and Biofuels Americas Consulting
S&P Global
Calgary, AB
- Full-time
The Role: Director, Oil, Fuels, NGLs, and Biofuels Americas Consulting
Added 12 hours ago
CC
Senior Manager, Salesforce Platform Architecture & Development
Canadian Cancer Society
Toronto, ON · Ottawa, ON · Montreal, QC · Quebec, QC · Prince George, BC · Vancouver, BC · Kelowna, BC · Halifax, NS · St. John's, NL · Calgary, AB
- Full-time
…collaborating closely with cross-functional teams including Engineering, Security, Product, Sales, Marketing, and Customer…
Added 12 hours ago
WG
Sr Estimator *Must be bilingual in French and English*
WGI Group
Saint-Augustin-de-Desmaures, QC
- $70,000 to $90,000 CAD / year
- Full-time
Reporting to the Sales Director, the Senior Estimator is responsible for all estimating activities within their territory. This role includes supporting junior estimators on the estimating…
Added 12 hours ago
WG
Estimator *Must be bilingual in French and English*
WGI Group
Cambridge, ON · Saint-Augustin-de-Desmaures, QC · ON
- $60,000 to $80,000 CAD / year
- Full-time
Under the supervision of the Sales Director, the incumbent will be responsible for providing price estimates, product details, technical information and technical assistance, as well as…
Added 12 hours ago
TL
Parts Manager
Transx Ltd
Calgary, AB
- Full-time
…parts with the shops. Reporting to the Rolling Assets & Repair Director, the Parts Manager is responsible for all aspects of managing the parts movements and overseeing the parts inventory…
Added 12 hours ago
LH
Facilities and Maintenance Coordinator - 18 month Contract
Lifemark Health Group
Toronto, ON
- $55,000 to $75,000 CAD / year
- Temporary
Reporting into the Senior Director, Real Estate, Facilities and Capital Planning, the position requires strong organizational, communication, and problem-solving skills, with a focus on…
Added 13 hours ago
RE
Director of Construction Services
RedBranch Executive Search & Recruitment
Mississauga, ON
- Full-time
Our client is a well-established manufacturing and engineering company based in Mississauga, and they are looking for a Director of Construction to lead their construction services team.…
Added 15 hours ago
AC
Director of Sales
ATS Corporation
Cambridge, ON
- Full-time
The Director of Sales role is responsible for developing the selling strategies for the company within North America and leading a team of account / territory managers for Paxiom,…
Added 15 hours ago
ET
Director, Analog IC Design
ESS Technology, Inc.
Kelowna, BC
- Full-time
As Director, Analog IC Design, you will set the technical direction and lead the analog design group, while remaining hands-on with circuit design. Responsibilities include:
Added 15 hours ago
DE
PROJECT MANAGER
Design Electronics
Niagara Falls, ON
- Full-time
Reporting to the Director of Operations, the Project Manager (Integrated Technology) will work closely with leadership, multi-disciplinary teams, and sub-contractor trades to manage…
Added 15 hours ago
SG
Director, Oil, Fuels, NGLs, and Biofuels Americas Consulting
S&P Global
Calgary, AB
- Full-time
The Role: Director, Oil, Fuels, NGLs, and Biofuels Americas Consulting

Green Infrastructure Partners

Bid Coordinator

Markham, ON, Canada
Headquarters, Markham, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 3-5 years of experience in proposal coordination, estimating support, project coordination, document control, or construction administration.
Posting language: English
Posted: Sep 21, 2026

Original job description

Come help build the future, where our work makes the world work!

Proposal/Bid Coordinator

Markham, ON

Summary

The Proposal/Bid Coordinator plays a critical role in supporting the successful delivery of major project pursuits within the Heavy Civil Infrastructure sector. Working closely with the Bid Director, Estimating Team, and Subject Matter Experts, this position is responsible for coordinating all aspects of proposal development, document management, and pursuit administration for large, complex infrastructure projects valued in excess of $200 million.

The successful candidate will be highly organized, detail-oriented, and capable of managing multiple competing deadlines in a fast-paced environment while maintaining exceptional quality standards.

Key Responsibilities

Proposal & Bid Coordination

Coordinate and manage the end-to-end proposal development process from Expression of Interest (EOI), Request for Qualifications (RFQ), and Request for Proposal (RFP) submissions.
Develop and maintain proposal schedules, submission plans, action item trackers, and compliance matrices.
Facilitate proposal kick-off meetings, technical workshops, and submission readiness reviews.
Ensure all proposal deliverables comply with client requirements and submission instructions.
Coordinate collection of technical content, resumes, project experience, graphics, and supporting documentation from internal stakeholders.
Maintain version control and document management throughout the bid process.
Compile, format, edit, and quality-check proposal documents prior to submission.

Estimating Support

Support estimating teams with bid administration and document organization.
Maintain distribution logs for drawings, specifications, addenda, and tender documents.
Assist with subcontractor and supplier communications, document tracking, and bid day coordination activities.
Support the preparation of bid forms, qualification submissions, and commercial documentation.
Assist in the preparation and maintenance of risk registers, assumptions logs, and clarifications.

Pursuit Team Support

Provide administrative and coordination support to the Bid Director throughout the pursuit lifecycle.
Track pursuit milestones, deliverables, and action items and ensure deadlines are achieved.
Coordinate meetings, agendas, workshops, and presentation materials.
Prepare reports, status updates, and executive briefing materials for senior leadership.
Support interview and presentation preparation for shortlisted pursuits.

Document Control & Knowledge Management

Archive completed submissions and maintain lessons learned documentation.
Support continuous improvement initiatives related to bid management processes and tools.
Ensure confidentiality and security of all proposal and estimating information.

Qualifications

Education

Bachelor's Degree in Civil Engineering, Construction Management, Engineering Technology, Business Administration, Communications, or a related discipline.

Experience

3-5 years of experience in proposal coordination, estimating support, project coordination, document control, or construction administration.
Experience supporting heavy civil, infrastructure, transportation, transit, tunneling, water/wastewater, bridges, highways, or major projects is preferred.
Exposure to projects valued at $200 million or greater is considered a strong asset.

Required Skills & Competencies

Excellent written, editing, proofreading, and communication skills.
Strong organizational and time-management abilities.
Ability to manage multiple deadlines simultaneously in a fast-paced environment.
High attention to detail and commitment to quality.
Strong interpersonal skills with the ability to work across multidisciplinary teams.
Ability to synthesize technical information into professional proposal content.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint).
Experience with proposal management, document control, or collaboration platforms is an asset.

Disclaimers

Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.

Vacancy Status: This posting is for an existing job vacancy.

GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

Apply About employer

More about this job

Responsibilities

The Proposal/Bid Coordinator manages the end-to-end proposal development process for large infrastructure projects, including document control and compliance. They also provide administrative support to the Bid Director and assist the estimating team with bid documentation and pursuit milestones.

Requirements

Candidates must hold a bachelor's degree in a relevant field such as Civil Engineering or Business Administration. A minimum of 3-5 years of experience in proposal coordination or construction administration is required, along with strong organizational and communication skills.

Skills

Proposal development
Bid coordination
Document management
Estimating support
Compliance management
Technical writing
Project scheduling
Microsoft Office Suite
Time management
Attention to detail
Communication skills
Interpersonal skills
Risk management
Quality assurance
Collaboration
Document control

Benefits

Equal opportunity employer
Accommodation for disabilities

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Bid Management
Heavy Civil Infrastructure
RFQ
RFP
EOI
Estimating
Document Control
Compliance Matrix
Project Pursuits
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Construction Administration
Risk Register
Tender Documents
Subcontractor Coordination
Technical Workshops
Submission Readiness
Version Control
Infrastructure
Transportation
Tunneling
Water/Wastewater
Bridges
Highways
Bid Administration
Knowledge Management

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