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Added 8 mins ago
MS
Cashier - Student Position
Mohawk Students' Association
ON · Hamilton, Ontario
- Part-time
…supervision of, and receive daily direction from the Hospitality…
Added 23 mins ago
BU
Conference Support Coordinator
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Reporting to the Senior Conference Coordinator, the Conference Support Coordinator will assist with all operations related to Conference groups, including but not limited to FIRST Robotics,…
Added 23 mins ago
B
MAC (Move, Add, Change) Coordinator
BGIS
Ottawa, ON
- Full-time
The MAC Coordinator is responsible for supporting the coordination and execution of Moves, Adds
Added 53 mins ago
RC
Candidate Eligibility Coordinator
Royal College of Physicians and Surgeons of Canada
Ottawa, ON
- Full-time
Advanced level of Microsoft Office applications and database maintenance. Advanced experience in manipulating content in complex documents and to recommend modifications and analyze results.
Added 1 hour ago
CO
Job ID #32085: Cartographic GIS Technician (REPOST)
City of Hamilton
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- Full-time
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Reporting to the Coordinator, Information Systems & Cartography Planning, the Cartographic GIS Technician performs digitizing, map compilation and data management associated with internal…
Added 1 hour ago
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Patient Care Coordinator, BC Mental Health and Substance Use Services
Provincial Health Services Authority
Vancouver, BC
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…patients/clients/families about illness prevention, health maintenance and health promotion by developing teaching strategies, assessing learning needs of patients/clients/families,…
Added 2 hours ago
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Clinical Resource Nurse - Charge Nurse
Shared Health-Soins Communs
Dauphin, MB
- Full-time
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
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Clinical Resource Nurse - Charge Nurse
Shared Health-Soins Communs
Neepawa, MB
- Full-time
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 4 hours ago
AH
Registered Nurse - Transition Coordinator
Alberta Health Services
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- Part-time
…position offers that balance. As a Registered Nurse - Transition Coordinator, you’ll support patients and families as they navigate important care decisions, drawing on information from…
Added 4 hours ago
AH
Registered Nurse - Transition Coordinator
Alberta Health Services
St. Albert, AB
- Part-time
…system, and this position offers that balance. As a Transition Coordinator, you’ll support patients and families as they navigate important care decisions, drawing on information from…
Added 5 hours ago
Land and Resource Coordinator
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Winnipeg, MB · Saskatoon, SK
Join Amrize as a Land and Resource Coordinator and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a company that’s…
Added 5 hours ago
Field Operations Coordinator
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Coquitlam, BC
Join Amrize as a Field Operations Coordinator and help construct whats next. If you're ready to put your skills to work on projects that matter - and build a career with a company that’s…
Added 8 hours ago
Clinical Resource Nurse - Charge Nurse
Winnipeg Regional Health Authority
Neepawa, MB
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 8 hours ago
Clinical Resource Nurse - Charge Nurse
Winnipeg Regional Health Authority
Dauphin, MB
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 8 hours ago
Home Care Attendant
Winnipeg Regional Health Authority
Brandon, MB
Supports clients’ independence in activities of daily living, as assessed by the Case Coordinator.
Added 9 hours ago
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Clinical Research Coordinator - Regulatory
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Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 9 hours ago
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Speech Language Pathologist
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…an interdisciplinary care team and reports to the Clinical Coordinator of Rehabilitative…
Added 9 hours ago
C
Overhead Crane Technician - FIFO 14/14
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Perform safety inspections, repairs and maintenance on all types of commercial overhead doors/frames, automatic operators, overhead sectional doors, coiling doors, sliding steel fire doors…
Added 9 hours ago
Reliability Specialist, Cranes Maintenance
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Hamilton, ON
(Senior Coordinator / Specialist / Senior Specialist)
Added 10 hours ago
CS
Patch Bay Coordinator
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The Patch Bay Coordinator is a liaison between the broadcast trucks and the building, creating patches to facilitate their broadcast. This is a part-time, hourly position.
Added 14 hours ago
LL
Coordinator, Records Management & Privacy
Lac La Biche County
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Lead the development, implementation, maintenance, and continuous improvement of the County's Records and Information Management Program.
Added 14 hours ago
CC
Assistant Project Manager
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Mississauga, ON
- Full-time
Assist with the development and maintenance of project plans, work breakdowns, schedules, budgets, and resource requirements.
Added 14 hours ago
MF
Business coordinator
Millie Financial LTD
North York, ON
- From $37 CAD / hour
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Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Added 14 hours ago
FA
Continuous Quality Improvement (CQI) Representative
Family and Children's Services Niagara
Welland, ON
- $28.38 to $35.89 CAD / hour
- Contract
Provides user-level maintenance to database systems out of scope of the case management system and assists staff seeking to report data outcomes.
Added 14 hours ago
SH
Trades Helper 2 - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Maintenance Coordinator or designate, the Trades Helper 2 - Carpentry is responsible for: assisting the carpenters with their duties including repairing…

Closed listing

Green Infrastructure Partners

Bid Coordinator

Markham, ON, Canada
Headquarters, Markham, ON, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Experience: 3-5 years of experience in proposal coordination, estimating support, project coordination, document control, or construction administration.
Posting language: English
Posted: Sep 21, 2026

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Original job description

Archived listing. The details below describe a past opening.

Come help build the future, where our work makes the world work!

Proposal/Bid Coordinator

Markham, ON

Summary

The Proposal/Bid Coordinator plays a critical role in supporting the successful delivery of major project pursuits within the Heavy Civil Infrastructure sector. Working closely with the Bid Director, Estimating Team, and Subject Matter Experts, this position is responsible for coordinating all aspects of proposal development, document management, and pursuit administration for large, complex infrastructure projects valued in excess of $200 million.

The successful candidate will be highly organized, detail-oriented, and capable of managing multiple competing deadlines in a fast-paced environment while maintaining exceptional quality standards.

Key Responsibilities

Proposal & Bid Coordination

Coordinate and manage the end-to-end proposal development process from Expression of Interest (EOI), Request for Qualifications (RFQ), and Request for Proposal (RFP) submissions.
Develop and maintain proposal schedules, submission plans, action item trackers, and compliance matrices.
Facilitate proposal kick-off meetings, technical workshops, and submission readiness reviews.
Ensure all proposal deliverables comply with client requirements and submission instructions.
Coordinate collection of technical content, resumes, project experience, graphics, and supporting documentation from internal stakeholders.
Maintain version control and document management throughout the bid process.
Compile, format, edit, and quality-check proposal documents prior to submission.

Estimating Support

Support estimating teams with bid administration and document organization.
Maintain distribution logs for drawings, specifications, addenda, and tender documents.
Assist with subcontractor and supplier communications, document tracking, and bid day coordination activities.
Support the preparation of bid forms, qualification submissions, and commercial documentation.
Assist in the preparation and maintenance of risk registers, assumptions logs, and clarifications.

Pursuit Team Support

Provide administrative and coordination support to the Bid Director throughout the pursuit lifecycle.
Track pursuit milestones, deliverables, and action items and ensure deadlines are achieved.
Coordinate meetings, agendas, workshops, and presentation materials.
Prepare reports, status updates, and executive briefing materials for senior leadership.
Support interview and presentation preparation for shortlisted pursuits.

Document Control & Knowledge Management

Archive completed submissions and maintain lessons learned documentation.
Support continuous improvement initiatives related to bid management processes and tools.
Ensure confidentiality and security of all proposal and estimating information.

Qualifications

Education

Bachelor's Degree in Civil Engineering, Construction Management, Engineering Technology, Business Administration, Communications, or a related discipline.

Experience

3-5 years of experience in proposal coordination, estimating support, project coordination, document control, or construction administration.
Experience supporting heavy civil, infrastructure, transportation, transit, tunneling, water/wastewater, bridges, highways, or major projects is preferred.
Exposure to projects valued at $200 million or greater is considered a strong asset.

Required Skills & Competencies

Excellent written, editing, proofreading, and communication skills.
Strong organizational and time-management abilities.
Ability to manage multiple deadlines simultaneously in a fast-paced environment.
High attention to detail and commitment to quality.
Strong interpersonal skills with the ability to work across multidisciplinary teams.
Ability to synthesize technical information into professional proposal content.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint).
Experience with proposal management, document control, or collaboration platforms is an asset.

Disclaimers

Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.

Vacancy Status: This posting is for an existing job vacancy.

GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

About employer

More about this job

Responsibilities

The Proposal/Bid Coordinator manages the end-to-end proposal development process for large infrastructure projects, including document control and compliance. They also provide administrative support to the Bid Director and assist the estimating team with bid documentation and pursuit milestones.

Requirements

Candidates must hold a bachelor's degree in a relevant field such as Civil Engineering or Business Administration. A minimum of 3-5 years of experience in proposal coordination or construction administration is required, along with strong organizational and communication skills.

Skills

Proposal development
Bid coordination
Document management
Estimating support
Compliance management
Technical writing
Project scheduling
Microsoft Office Suite
Time management
Attention to detail
Communication skills
Interpersonal skills
Risk management
Quality assurance
Collaboration
Document control

Benefits

Equal opportunity employer
Accommodation for disabilities

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Bid Management
Heavy Civil Infrastructure
RFQ
RFP
EOI
Estimating
Document Control
Compliance Matrix
Project Pursuits
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Construction Administration
Risk Register
Tender Documents
Subcontractor Coordination
Technical Workshops
Submission Readiness
Version Control
Infrastructure
Transportation
Tunneling
Water/Wastewater
Bridges
Highways
Bid Administration
Knowledge Management

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