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Added 11 mins ago
R
Ingenieur(e) de projets / Project Engineer
RTX
Longueuil, QC
- Full-time
Added 26 mins ago
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Lead Character Artist | Chef.fe d’équipe Artiste Personnage
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Montreal, QC
- Full-time
The Lead Character Artist will work closely with the Associate Art Director – Characters and cross-disciplinary teams to ensure seamless integration across animation, rigging, and gameplay…
Added 55 mins ago
Director, Physical Safety & Strategic Security Solutions
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The Director, Physical Safety & Strategic Security Solutions provides pan-institutional leadership to advance SFU's physical safety and strategic security program. The role oversees…
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With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers.
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Edmonton, AB
…continuous value. Additionally, the Manager works closely with the Director, Capital Delivery and Asset Movement to ensure field-level project delivery is effective, properly resourced,…
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Added 1 hour ago
Project Leader - Cape Breton Redevelopment Project
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Reporting to the Director of Planning and Infrastructure at the CBRM Redevelopment, the Project Leader is responsible for the planning, coordination, and project management of assigned…
Added 1 hour ago
Project Director
EBC Inc.
Mississauga, ON
Under the supervision of the Vice President of the Civil Operations, the Project Director is fully responsible for all the proposals he will be involved with, with or without the assistance…
Added 1 hour ago
R
Gestionnaire principal, stratégies de tarification et transactions / Senior Manager, Pricing & Lifecycle Strategy
RTX
Longueuil, QC
- Full-time
Added 1 hour ago
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Lead Character Artist | Chef.fe d’équipe Artiste Personnage
NBCUniversal
Montreal, QC
- Full-time
The Lead Character Artist will work closely with the Associate Art Director – Characters and cross-disciplinary teams to ensure seamless integration across animation, rigging, and gameplay…
Added 1 hour ago
EI
Senior Program Manager, Aviation
Egis in Canada
Toronto, ON
- Full-time
Act as a senior technical authority, ensuring all engineering outputs meet applicable standards and project controls requirements.
Added 1 hour ago
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Senior Technical Consultant - Functional Safety
Worley
AB · Edmonton, AB
- Full-time
…across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and…
Added 1 hour ago
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Senior Technical Consultant - Functional Safety
Worley
Calgary, AB
- Full-time
…across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and…
Added 1 hour ago
AS
System Designer
AgileGrid Solutions
Canada
- Full-time
…day. This role involves collaborating closely with customers, project coordinators, and operational teams to ensure seamless project execution. Your work will span across the US and Canada,…
Added 1 hour ago
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Director Engineering, Systems & Digital
Sedgman
Montreal, QC
- Full-time
As Director Engineering, Systems & Digital, you will step into a global leadership role shaping engineering governance, systems and digital capability across Sedgman’s international…
Added 1 hour ago
A
Technical Account Manager
Arrow
Stratford, ON · Woodstock, ON
- Full-time
Arrow Machine and Fabrication Group is an engineering-focused solution provider of machined castings, fabrications, and assemblies. We serve OEM customers across various industries,…
Added 1 hour ago
EG
Senior Program Manager, Aviation
Egis Group
Toronto, ON
- Full-time
Act as a senior technical authority, ensuring all engineering outputs meet applicable standards and project controls requirements.
Added 1 hour ago
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Senior Manager, Terminals (Inland and Port Facilities)
Nutrien
Calgary, AB
- Full-time
The Senior Manager, Terminals will report to the Senior Director, Terminals & Capital.
Added 1 hour ago
T
Director of Engineering
TEEMA
Montreal, QC
- Full-time
As Director, Engineering and R&D, you will be the technical backbone of our product development engine. You will oversee the engineering lab, lead a team of 4-5 project engineers, and…
Added 1 hour ago
N
Senior Manager, Terminals (Inland and Port Facilities)
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Saskatoon, SK
- Full-time
The Senior Manager, Terminals will report to the Senior Director, Terminals & Capital.
Added 1 hour ago
CC
Associate Product Marketing Manager
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
Reporting to the Director of Product, the Associate Product Marketing Manager will lead the development, launch, and execution of our outdoor leisure product lines. You will also play a key…
Added 1 hour ago
FC
Project Director, Construction
Fortis Construction Group Inc.
Windsor, ON
- Full-time
Fortis Group is seeking a Project Director to join our team. The Project Director will provide strategic leadership and operational oversight to ensure all construction projects are…
Added 1 hour ago
FC
Director of Construction
Fortis Construction Group Inc.
Windsor, ON
- Full-time
Fortis Group is seeking a Director of Construction to join our team. The Director of Construction will provide strategic leadership and operational oversight to ensure all construction…
Added 1 hour ago
W
Senior Data Migration Specialist
WELLSTAR
Remote, Canada
- Full-time
- Remote
Reporting to the Director of Implementations, we are hiring a Senior Data Migration Specialist to join our Implementations team. As our new Senior Data Migration Specialist, you will be the…
Added 2 hours ago
HP
Sr Manager, Business Analytics
Hill's Pet Nutrition
Toronto, ON
- $143,100 to $166,950 CAD / year
- Full-time
…accelerates business growth. The role reports to the Global Director of Business…

Green Infrastructure Partners

Bid Coordinator

Markham, ON, Canada
Headquarters, Markham, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 3-5 years of experience in proposal coordination, estimating support, project coordination, document control, or construction administration.
Posting language: English
Posted: Sep 21, 2026

Original job description

Come help build the future, where our work makes the world work!

Proposal/Bid Coordinator

Markham, ON

Summary

The Proposal/Bid Coordinator plays a critical role in supporting the successful delivery of major project pursuits within the Heavy Civil Infrastructure sector. Working closely with the Bid Director, Estimating Team, and Subject Matter Experts, this position is responsible for coordinating all aspects of proposal development, document management, and pursuit administration for large, complex infrastructure projects valued in excess of $200 million.

The successful candidate will be highly organized, detail-oriented, and capable of managing multiple competing deadlines in a fast-paced environment while maintaining exceptional quality standards.

Key Responsibilities

Proposal & Bid Coordination

Coordinate and manage the end-to-end proposal development process from Expression of Interest (EOI), Request for Qualifications (RFQ), and Request for Proposal (RFP) submissions.
Develop and maintain proposal schedules, submission plans, action item trackers, and compliance matrices.
Facilitate proposal kick-off meetings, technical workshops, and submission readiness reviews.
Ensure all proposal deliverables comply with client requirements and submission instructions.
Coordinate collection of technical content, resumes, project experience, graphics, and supporting documentation from internal stakeholders.
Maintain version control and document management throughout the bid process.
Compile, format, edit, and quality-check proposal documents prior to submission.

Estimating Support

Support estimating teams with bid administration and document organization.
Maintain distribution logs for drawings, specifications, addenda, and tender documents.
Assist with subcontractor and supplier communications, document tracking, and bid day coordination activities.
Support the preparation of bid forms, qualification submissions, and commercial documentation.
Assist in the preparation and maintenance of risk registers, assumptions logs, and clarifications.

Pursuit Team Support

Provide administrative and coordination support to the Bid Director throughout the pursuit lifecycle.
Track pursuit milestones, deliverables, and action items and ensure deadlines are achieved.
Coordinate meetings, agendas, workshops, and presentation materials.
Prepare reports, status updates, and executive briefing materials for senior leadership.
Support interview and presentation preparation for shortlisted pursuits.

Document Control & Knowledge Management

Archive completed submissions and maintain lessons learned documentation.
Support continuous improvement initiatives related to bid management processes and tools.
Ensure confidentiality and security of all proposal and estimating information.

Qualifications

Education

Bachelor's Degree in Civil Engineering, Construction Management, Engineering Technology, Business Administration, Communications, or a related discipline.

Experience

3-5 years of experience in proposal coordination, estimating support, project coordination, document control, or construction administration.
Experience supporting heavy civil, infrastructure, transportation, transit, tunneling, water/wastewater, bridges, highways, or major projects is preferred.
Exposure to projects valued at $200 million or greater is considered a strong asset.

Required Skills & Competencies

Excellent written, editing, proofreading, and communication skills.
Strong organizational and time-management abilities.
Ability to manage multiple deadlines simultaneously in a fast-paced environment.
High attention to detail and commitment to quality.
Strong interpersonal skills with the ability to work across multidisciplinary teams.
Ability to synthesize technical information into professional proposal content.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint).
Experience with proposal management, document control, or collaboration platforms is an asset.

Disclaimers

Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.

Vacancy Status: This posting is for an existing job vacancy.

GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

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More about this job

Responsibilities

The Proposal/Bid Coordinator manages the end-to-end proposal development process for large infrastructure projects, including document control and compliance. They also provide administrative support to the Bid Director and assist the estimating team with bid documentation and pursuit milestones.

Requirements

Candidates must hold a bachelor's degree in a relevant field such as Civil Engineering or Business Administration. A minimum of 3-5 years of experience in proposal coordination or construction administration is required, along with strong organizational and communication skills.

Skills

Proposal development
Bid coordination
Document management
Estimating support
Compliance management
Technical writing
Project scheduling
Microsoft Office Suite
Time management
Attention to detail
Communication skills
Interpersonal skills
Risk management
Quality assurance
Collaboration
Document control

Benefits

Equal opportunity employer
Accommodation for disabilities

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Bid Management
Heavy Civil Infrastructure
RFQ
RFP
EOI
Estimating
Document Control
Compliance Matrix
Project Pursuits
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Construction Administration
Risk Register
Tender Documents
Subcontractor Coordination
Technical Workshops
Submission Readiness
Version Control
Infrastructure
Transportation
Tunneling
Water/Wastewater
Bridges
Highways
Bid Administration
Knowledge Management

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