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Added 4 hours ago
RS
Director of Business Development
Red Seal Fire Protection
Windsor, ON
- Full-time
A marketing coordinator who edits your prospect videos
Added 4 hours ago
LA
Maintenance Coordinator
Longboard Architectural Products
Abbotsford, BC
- Full-time
Reporting to the Maintenance Manager, the Maintenance Coordinator keeps our maintenance team supplied, organized, and ready to work. You'll manage spare parts and purchasing, keep our…
Added 5 hours ago
FH
Registered Nurse, Surgical Services - Neurosciences - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 5 hours ago
FH
Registered Nurse, Medicine - Burnaby Hospital
Fraser Health
Burnaby, BC
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 5 hours ago
NS
Customer Planner - eScope
Nova Scotia Power
NS · Sackville, Nova Scotia
- Full-time
Reporting to the Planning Coordinator Supervisor, you will be responsible for making effective decisions surrounding customer driven work requests. This involves developing effective…
Added 6 hours ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 7 hours ago
G
Field Engineer / Coordinator (Mechanical / Electrical / Structural)
Ganotec
Toronto, ON
- Full-time
Join our team as a Project Coordinator / Field Engineer (Electrical, Mechanical or Structural), a pivotal role where you will actively contribute to the successful delivery of complex…
Added 7 hours ago
G
Field Engineer / Coordinator (Mechanical / Electrical / Structural)
Ganotec
Oakville, ON
- Full-time
Join our team as a Project Coordinator / Field Engineer (Electrical, Mechanical or Structural), a pivotal role where you will actively contribute to the successful delivery of complex…
Added 11 hours ago
EC
Event Producer - Hybrid (Project-Based)
Encore Canada
Brampton, ON
- Full-time
…reconciled across the entire project in conjunction with Project…
Added 12 hours ago
SM
RQ00824 – Security Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
This role is not deeply technical in areas such as digital forensics, but requires a strong background and hands-on experience in CSIRT/Security Operations and Zero Trust implementation to…
Added 12 hours ago
TC
Parts & Service Coordinator
Toromont Cat
Halifax, NS
- Full-time
As a key member of the Service team, the Parts & Service Coordinator plays a critical role in keeping equipment running, technicians supported, and customers informed while also…
Added 14 hours ago
FN
Training Coordinator I
Framatome North America
Pickering, ON
- Full-time
Build your career through technical fellowships, leadership roles, and global opportunities.
Added 16 hours ago
LF
Mechanical Planner
L. Fournier & Fils
Thunder Bay, ON
- Full-time
Reporting to the Senior Planner and/or Planning Coordinator, the Mechanical Planner is responsible for developing maintenance schedules for the equipment fleet. The Planner ensures the…
Added 16 hours ago
WC
Service Coordinator
Wiseworth Canada Industries Ltd.
Surrey, BC
- Full-time
We're looking for a friendly, organized, and customer-focused Service Coordinator to join our Lower Mainland service team, based at our head office in Surrey, BC.
Added 16 hours ago
SA
JR. COST ACCOUNTANT AND MATERIAL DATA COORDINATOR
Sika AG
Oakville, ON
- $55,000 to $60,000 CAD / year
- Full-time
The Jr. Cost accountant and material data- Coordinator is responsible for entering and maintaining information in the company’s Enterprise Resource Planning system (SAP) to ensure accuracy…
Added 18 hours ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 18 hours ago
QT
Project Lead (Drone Operations)
QEA Tech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This isn’t a desk-bound project coordination role. As a Drone Operations Coordinator at QEA Tech, you’ll manage missions, pilots, equipment, and client site logistics across multiple…
Added 19 hours ago
L
Project Coordinator, Mining
Ledcor
St. Lawrence, NL
- Full-time
We are seeking a skilled and experienced Project Coordinator with a specialty in Mining Engineering to manage and oversee all aspects of our ongoing mining projects. In this role, you will…
Added 19 hours ago
FH
Registered Nurse, Emergency - Specialty Qualified - Abbotsford Regional Hospital and Cancer Centre
Fraser Health
Abbotsford, BC
- Part-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 21 hours ago
A
BIM Specialist
Actalent
Ottawa, ON
- $38 to $45 CAD / hour
- Contract
We are seeking an Electrical BIM Coordinator who will play a pivotal role in our large-scale projects, including the Parliament and Hospital projects scheduled for completion in 2028 and…
Added 23 hours ago
Project Coordinator
Konrad
Toronto, ON
…coordination capacity across client engagements. As a Project Coordinator, you excel at orchestrating cross-functional teams to deliver impactful solutions, while contributing to how…
Added 23 hours ago
NC
Project Coordinator (Entry-Level)
Newfoundland Capital Corporation Limited
Montreal, QC
- Full-time
Reporting to Operations Leadership, the Project Coordinator (PC) is an entry-level position designed for an organized, proactive individual who is eager to learn and grow within project…
Added 23 hours ago
NC
Project Manager
Newfoundland Capital Corporation Limited
Montreal, QC
- Full-time
Dedicated Mentorship & Coaching: Pair with and mentor assigned Project Coordinator(s) (PCs); systematically delegate tactical tasks, impart technical and account context, and guide their…
Added 23 hours ago
Ultrasound Technologist - Regina
Mayfair Diagnostics
Regina, SK
…manner. They are expected to work in cooperation with reception, technical assistants, radiologists and clinic managers as part of a team whose primary focus is to provide exemplary…
Added 1 day ago
S
Engineering Assistant (Facilities Management)
SaskTel
Regina, SK
- Full-time
Architectural Technologists/Civil Engineering Technologists within this group act as the prime coordinator on many projects undertaken by Corporate Services, working closely with internal…

Closed listing

Green Infrastructure Partners

Bid Coordinator

Markham, ON, Canada
Headquarters, Markham, ON, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Experience: 3-5 years of experience in proposal coordination, estimating support, project coordination, document control, or construction administration.
Posting language: English
Posted: Sep 21, 2026

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Original job description

Archived listing. The details below describe a past opening.

Come help build the future, where our work makes the world work!

Proposal/Bid Coordinator

Markham, ON

Summary

The Proposal/Bid Coordinator plays a critical role in supporting the successful delivery of major project pursuits within the Heavy Civil Infrastructure sector. Working closely with the Bid Director, Estimating Team, and Subject Matter Experts, this position is responsible for coordinating all aspects of proposal development, document management, and pursuit administration for large, complex infrastructure projects valued in excess of $200 million.

The successful candidate will be highly organized, detail-oriented, and capable of managing multiple competing deadlines in a fast-paced environment while maintaining exceptional quality standards.

Key Responsibilities

Proposal & Bid Coordination

Coordinate and manage the end-to-end proposal development process from Expression of Interest (EOI), Request for Qualifications (RFQ), and Request for Proposal (RFP) submissions.
Develop and maintain proposal schedules, submission plans, action item trackers, and compliance matrices.
Facilitate proposal kick-off meetings, technical workshops, and submission readiness reviews.
Ensure all proposal deliverables comply with client requirements and submission instructions.
Coordinate collection of technical content, resumes, project experience, graphics, and supporting documentation from internal stakeholders.
Maintain version control and document management throughout the bid process.
Compile, format, edit, and quality-check proposal documents prior to submission.

Estimating Support

Support estimating teams with bid administration and document organization.
Maintain distribution logs for drawings, specifications, addenda, and tender documents.
Assist with subcontractor and supplier communications, document tracking, and bid day coordination activities.
Support the preparation of bid forms, qualification submissions, and commercial documentation.
Assist in the preparation and maintenance of risk registers, assumptions logs, and clarifications.

Pursuit Team Support

Provide administrative and coordination support to the Bid Director throughout the pursuit lifecycle.
Track pursuit milestones, deliverables, and action items and ensure deadlines are achieved.
Coordinate meetings, agendas, workshops, and presentation materials.
Prepare reports, status updates, and executive briefing materials for senior leadership.
Support interview and presentation preparation for shortlisted pursuits.

Document Control & Knowledge Management

Archive completed submissions and maintain lessons learned documentation.
Support continuous improvement initiatives related to bid management processes and tools.
Ensure confidentiality and security of all proposal and estimating information.

Qualifications

Education

Bachelor's Degree in Civil Engineering, Construction Management, Engineering Technology, Business Administration, Communications, or a related discipline.

Experience

3-5 years of experience in proposal coordination, estimating support, project coordination, document control, or construction administration.
Experience supporting heavy civil, infrastructure, transportation, transit, tunneling, water/wastewater, bridges, highways, or major projects is preferred.
Exposure to projects valued at $200 million or greater is considered a strong asset.

Required Skills & Competencies

Excellent written, editing, proofreading, and communication skills.
Strong organizational and time-management abilities.
Ability to manage multiple deadlines simultaneously in a fast-paced environment.
High attention to detail and commitment to quality.
Strong interpersonal skills with the ability to work across multidisciplinary teams.
Ability to synthesize technical information into professional proposal content.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint).
Experience with proposal management, document control, or collaboration platforms is an asset.

Disclaimers

Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.

Vacancy Status: This posting is for an existing job vacancy.

GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

About employer

More about this job

Responsibilities

The Proposal/Bid Coordinator manages the end-to-end proposal development process for large infrastructure projects, including document control and compliance. They also provide administrative support to the Bid Director and assist the estimating team with bid documentation and pursuit milestones.

Requirements

Candidates must hold a bachelor's degree in a relevant field such as Civil Engineering or Business Administration. A minimum of 3-5 years of experience in proposal coordination or construction administration is required, along with strong organizational and communication skills.

Skills

Proposal development
Bid coordination
Document management
Estimating support
Compliance management
Technical writing
Project scheduling
Microsoft Office Suite
Time management
Attention to detail
Communication skills
Interpersonal skills
Risk management
Quality assurance
Collaboration
Document control

Benefits

Equal opportunity employer
Accommodation for disabilities

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Bid Management
Heavy Civil Infrastructure
RFQ
RFP
EOI
Estimating
Document Control
Compliance Matrix
Project Pursuits
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Construction Administration
Risk Register
Tender Documents
Subcontractor Coordination
Technical Workshops
Submission Readiness
Version Control
Infrastructure
Transportation
Tunneling
Water/Wastewater
Bridges
Highways
Bid Administration
Knowledge Management

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