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Added 5 hours ago
Senior Team Leader – Climate, Air and Water, Environmental Services
Stantec
Montreal, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources outside of…
Added 7 hours ago
Coordonnateur(trice) de projet - Project Coordinator
Bird Construction
Montreal, QC
Full-time
Join Bird Construction as a Project Coordinator where you will play a key leadership role in the daily coordination and management of your assigned Industrial projects. Reporting to the…
Added 10 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Quebec, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources outside of…
Added 10 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Montreal, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources outside of…
Added 10 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Montreal, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources…
Added 10 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Montreal, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources outside of…
Added 10 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Montreal, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources…
Added 10 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Montreal, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources outside of…
Added 12 hours ago
Sales Coordinator
COI
Toronto, ON
Full-time
The Sales Coordinator works closely with and supports the sales process in meeting annual sales goals by assisting the sales team with their customer requirements for products and services…
Added 13 hours ago
Project Coordinator
TalentSphere Staffing Solutions
Kelowna, BC
Full-time
…career with a growing company? We're looking for a Project Coordinator / Sales Support professional to join our clients team and play a key role in delivering an exceptional customer…
Added 14 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Quebec, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources outside of…
Added 14 hours ago
Senior Team Leader – Environmental Planning and Approvals, Environmental Services
Stantec
Quebec, QC
Full-time
…Leaders - who will report to the STL - Project Managers, field coordinator(s), and resources…
Added 15 hours ago
BD Coordinator
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Vancouver, BC
Full-time
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Added 15 hours ago
Program Coordinator, Northwest Territories Network Environment for Health Research
Institute for Circumpolar Health Research
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Added 15 hours ago
Project Coordinator, Global Development (15-Month Contract)
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Gatineau, QC
Contract
We are seeking a highly organized, proactive, and detail-oriented Coordinator to support our Global Development Team (“GDT”), which includes six key business units: Global Procurement, Key…
Added 18 hours ago
Project Coordinator - Water
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Ottawa, ON
Full-time
We have an exciting opportunity for a Project Coordinator within the Water group at our Ottawa office. In this role you will report through a Project Manager on multiple projects. This will…
Added 19 hours ago
Proposal Coordinator
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Victoria, BC
Full-time
The Marketing Proposal Coordinator is a part of the regional marketing team. They will provide support to the Regional Marketing Team with proposal production, data management, and other…
Added 22 hours ago
Showroom Coordinator (1 Year Contract)
Teknion
Calgary, AB
Full-time
As the Showroom Coordinator for Teknion’s Calgary Showroom, you are the face of our brand, responsible for delivering a superlative guest experience to all visitors. This is a…
Added 1 day ago
Proposals & Contracts Coordinator
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Montreal, QC
Full-time
We are looking for a Contract & Proposal Coordinator to support our Business Development and Operations teams. Reporting to the Contracts & Proposals Manager, you will contribute to…
Added 1 day ago
Project Coordinator
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Montreal, QC
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The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects.
Added 1 day ago
Sales Support Specialist
Texcan
AB · Edmonton, AB
Full-time
Act as a liaison and coordinator amongst key stakeholders
Added 1 day ago
Sales coordinator
Air Liquide
Montreal, QC
Full-time
Air Liquide is hiring a sales coordinator in Montreal
Added 1 day ago
Partner Administrative Assistant, Audit
KPMG
ON · Toronto, Ontario
Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator.
Added 1 day ago
Partner Administrative Assistant, Audit
KPMG
ON · Vaughan, Ontario
Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator.
Added 1 day ago
Spirit Way Program Coordinator
Helping Spirit Lodge Society (HSLS)
Vancouver, BC · Greater Vancouver Metropolitan Area
Full-time
The Spirit Way Second-Stage Coordinator is responsible for the planning, coordination, and day-to-day administration of the Spirit Way Second-Stage Program. The coordinator will support the…

Green Infrastructure Partners

Bid Coordinator

Markham, ON, Canada

Job type: Full-time
Apply by: Oct 21, 2026
Experience: 3-5 years of experience in proposal coordination, estimating support, project coordination, document control, or construction administration.
Posting language: English
Posted: Sep 21, 2026

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Original job description

Come help build the future, where our work makes the world work!

Proposal/Bid Coordinator

Markham, ON

Summary

The Proposal/Bid Coordinator plays a critical role in supporting the successful delivery of major project pursuits within the Heavy Civil Infrastructure sector. Working closely with the Bid Director, Estimating Team, and Subject Matter Experts, this position is responsible for coordinating all aspects of proposal development, document management, and pursuit administration for large, complex infrastructure projects valued in excess of $200 million.

The successful candidate will be highly organized, detail-oriented, and capable of managing multiple competing deadlines in a fast-paced environment while maintaining exceptional quality standards.

Key Responsibilities

Proposal & Bid Coordination

Coordinate and manage the end-to-end proposal development process from Expression of Interest (EOI), Request for Qualifications (RFQ), and Request for Proposal (RFP) submissions.
Develop and maintain proposal schedules, submission plans, action item trackers, and compliance matrices.
Facilitate proposal kick-off meetings, technical workshops, and submission readiness reviews.
Ensure all proposal deliverables comply with client requirements and submission instructions.
Coordinate collection of technical content, resumes, project experience, graphics, and supporting documentation from internal stakeholders.
Maintain version control and document management throughout the bid process.
Compile, format, edit, and quality-check proposal documents prior to submission.

Estimating Support

Support estimating teams with bid administration and document organization.
Maintain distribution logs for drawings, specifications, addenda, and tender documents.
Assist with subcontractor and supplier communications, document tracking, and bid day coordination activities.
Support the preparation of bid forms, qualification submissions, and commercial documentation.
Assist in the preparation and maintenance of risk registers, assumptions logs, and clarifications.

Pursuit Team Support

Provide administrative and coordination support to the Bid Director throughout the pursuit lifecycle.
Track pursuit milestones, deliverables, and action items and ensure deadlines are achieved.
Coordinate meetings, agendas, workshops, and presentation materials.
Prepare reports, status updates, and executive briefing materials for senior leadership.
Support interview and presentation preparation for shortlisted pursuits.

Document Control & Knowledge Management

Archive completed submissions and maintain lessons learned documentation.
Support continuous improvement initiatives related to bid management processes and tools.
Ensure confidentiality and security of all proposal and estimating information.

Qualifications

Education

Bachelor's Degree in Civil Engineering, Construction Management, Engineering Technology, Business Administration, Communications, or a related discipline.

Experience

3-5 years of experience in proposal coordination, estimating support, project coordination, document control, or construction administration.
Experience supporting heavy civil, infrastructure, transportation, transit, tunneling, water/wastewater, bridges, highways, or major projects is preferred.
Exposure to projects valued at $200 million or greater is considered a strong asset.

Required Skills & Competencies

Excellent written, editing, proofreading, and communication skills.
Strong organizational and time-management abilities.
Ability to manage multiple deadlines simultaneously in a fast-paced environment.
High attention to detail and commitment to quality.
Strong interpersonal skills with the ability to work across multidisciplinary teams.
Ability to synthesize technical information into professional proposal content.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint).
Experience with proposal management, document control, or collaboration platforms is an asset.

Disclaimers

Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.

Vacancy Status: This posting is for an existing job vacancy.

GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

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More about this job

Responsibilities

The Bid Coordinator manages the end-to-end proposal development process for large infrastructure projects, including document control and compliance. They also provide administrative support to the Bid Director and assist the estimating team with bid documentation and subcontractor communications.

Requirements

Candidates must hold a Bachelor's degree in a relevant field such as Civil Engineering or Business Administration. A minimum of 3-5 years of experience in proposal coordination or construction administration is required.

Skills

Proposal development
Bid coordination
Document management
Estimating support
Technical writing
Project coordination
Compliance management
Microsoft Office Suite
Time management
Communication skills
Attention to detail
Risk management
Stakeholder management
Scheduling
Quality assurance

Visa sponsorship

Not detected in the job text

Keywords

Bid Coordinator
Heavy Civil Infrastructure
Proposal Development
RFQ
RFP
EOI
Estimating
Document Control
Compliance Matrix
Construction Management
Project Pursuits
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Risk Registers
Tender Documents
Subcontractor Coordination
Infrastructure
Transportation
Transit
Tunneling
Bridges
Highways

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