Purchasing/AP Administrator

Job Title: Purchasing/AP Administrator

Department: Maintenance

Reporting to: Maintenance Manager

Location: Tiverton 

Employment Type: Full Time

Vacancy Status: This posting is for an existing vacancy.

Greenfield is looking for a Purchasing/AP Administrator to join our growing team.

This position is responsible for coordinating day-to-day inventory management, procurement and purchasing activities for maintenance and capital parts, accounts payable support related to procurement, and the ongoing upkeep of Maximo, the computerized maintenance management system (CMMS).

Who We Are:

Greenfield Global is a leading producer and supplier of high-value, mission-critical raw materials, ingredients, and additives that are vital to businesses and integral to a lower-carbon economy. From start-ups to the largest brands in the world, customers trust Greenfield’s extensive portfolio of premium products, regulatory expertise, and industry-leading service to improve people’s lives and the health of the planet.

Why Join Greenfield? 

We innovate, collaborate, and work with purpose. By unlocking the potential of people, partnerships, and nature to accelerate sustainable solutions for the health of the planet, our work has a positive impact on the environment around the world. We’re always looking for people who can bring new talents and experience to our team.

Who You Are:

Skills, Education and Qualifications:

• Completion of post-secondary education in a trade or business background with focus on purchasing.
• Minimum of three years’ relevant work experience.
• Experience with CMMS such as Maximo system would be an asset.
• Experience reading and using P&ID drawings.
• Resourceful and practical, with demonstrated problem solving and decision-making capabilities.
• Strong organizational skills paired with an ability to manage multiple priorities with competing demands.
• Knowledge of D365 systems is considered an asset.

Personal Qualities:

• Demonstrate commitment to safety, environmental practices, production targets, and quality standards
• Team-oriented with strong communication skills and the ability to collaborate across departments
• Self-motivated individual who can self-direct workload and priorities to create efficiencies, and can anticipate future obstacles and act to resolve issues within their scope of responsibility
• Possesses Company values of Honesty, Integrity, Respect and Commitment coupled with the ability to accept and drive change.  

Job Responsibilities:

Purchasing, Procurement and Accounts Payable Coordination

• Coordinate and administer purchasing and procurement activities for maintenance, production, quality, shipping, capital projects, and other operational requirements in accordance with Greenfield policies and procedures.
• Prepare and process purchase requisitions and purchase orders for materials, equipment, spare parts, tools, chemicals, services, and other site requirements.
• Coordinate site-level Accounts Payable activities, including invoice review, approval verification, documentation management, and submission for payment processing.
• Reconcile invoices, purchase orders, receipts, and supporting documentation to support accurate and timely payment processing.
• Liaise with vendors, internal stakeholders, department managers, corporate finance, and other corporate departments to resolve discrepancies, support vendor compliance, and maintain accurate purchasing and accounts payable records.

Inventory and Asset Management

• Maintain accurate inventory records and controls for spare parts, maintenance materials, and related stockroom items.
• Monitor inventory levels and support replenishment activities to ensure critical spare parts and operational materials are available to meet business requirements.
• Coordinate inventory audits, cycle counts, and reconciliation activities, investigating discrepancies, and implementing corrective actions as required.
• Maintain and update inventory, purchasing, and asset information within the Computerized Maintenance Management System (CMMS).

Systems, Compliance and Continuous Improvement

• Maintain purchasing, inventory, and asset management records in compliance with company policies, procedures, and internal control requirements.
• Support the implementation and continuous improvement of inventory management, purchasing, and maintenance administration processes.
• Participate in cross-functional improvement initiatives, audits, and operational projects as required.
• Comply with all applicable Quality, Food Safety, Environmental, Energy, GMP, Health & Safety, and regulatory requirements applicable to the position.

Total Compensation & Care:

• Base salary dependent on experience and demonstrated performance – $60,000–$80,000
• Formal and informal training opportunities 
• Comprehensive health and dental benefits 
• Income protection: short- and long-term disability coverage, life insurance, paid personal sick time 
• Vacation time exceeding industry standards 
• Company funded retirement savings program with individual contribution opportunities 
• Meaningful and challenging work 
• Curated intentional culture focused on growth and development, engagement, and communication 

About Us

We own and operate five distilleries, four specialty chemical manufacturing and packaging plants, and three next-generation biofuel and renewable energy R&D centers. This integrated model enhances supply chain transparency, quality control, custom formulation development, and ultimately customer satisfaction.

Core Principles 

• Innovation: We are constantly seizing opportunities to develop new products, processes and methods to meet the diverse and demanding requirements of our customers. 
• Collaboration: We are part catalyst, part collaborator. We work with partners to get the most out of our existing products, and to develop custom solutions for our customer requirements. 
• Responsibility: Our commitment to give back to local communities in the US and Canada goes beyond the bottom line. We give back to the planet by processing renewable resources into low carbon fuels and chemicals. 
• Agility: Our team is not only fast, we has the flexibility and creativity to pivot with customer needs to develop custom-made, on-time solutions. 
• Discipline: At every plant, and for every customer, for every shipment, we put quality first. We operate a tight, transparent supply chain while meeting the highest regulatory standards. 

At Greenfield, people - not AI - make our hiring decisions. We use AI only for routine administrative support and never to screen candidates or determine outcomes. Every application is reviewed by our team, and if any step involves increased AI use, we’ll inform candidates in advance. We’re committed to responsible, transparent, and fair hiring practices.