Jobs in Canada

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Added 5 hours ago
W
(CAN) Pharmacy Assistant
Walmart
Victoria, BC
- Full-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 8 hours ago
G&
Executive Assistant
Groom & Associés / Associates
Montreal, QC
- Full-time
7+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role supporting senior executives.
Added 9 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Hamilton, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 13 hours ago
W
(CAN) Pharmacy Assistant
Walmart
Hamilton, ON
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 15 hours ago
S
05562 Assistant Store Manager
SBH
Edmonton, AB · Sherwood Park, AB
- Full-time
As an Assistant Manager you support the Store Manager in all areas and are responsible for all primary duties when the Store Manager is not present. We are looking for passionate beauty…
Added 15 hours ago
S
05562 Assistant Store Manager
SBH
Edmonton, AB · Sherwood Park, AB
- Full-time
As an Assistant Manager you support the Store Manager in all areas and are responsible for all primary duties when the Store Manager is not present. We are looking for passionate beauty…
Added 19 hours ago
T&
Law Clerk
Tupman & Bloom LLP
Toronto, ON
- Full-time
A Certificate or Diploma from a recognized College; legal assistant or law clerk program;
Added 21 hours ago
Front End - Supervisor Front End II
Sobeys
Woodstock, NB
…the go to person in the absence of the Department Manager and Assistant. The Supervisor will foster customer loyalty, fulfill customer needs and actively contribute to an environment of…
Added 21 hours ago
RP
Senior Legal Assistant
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
Our client is seeking a Senior Legal Assistant to support a busy Legal department with residential real estate transactions, conveyancing activities, property administration, and legal…
Added 23 hours ago
SH
Communications Clerk
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Supervisor, Coding, Med Legal and Inquiry, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface…
Added 1 day ago
Communications Clerk
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Supervisor, Coding, Med Legal and Inquiry, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface…
Added 1 day ago
AI
personal assistant - office
Accurate Indigenous Managers & Advisors
Winnipeg, MB
- Full-time
Added 1 day ago
H
Litigation Legal Assistant/Law Clerk
Hays
Toronto, ON
- $60,000 to $68,000 CAD / year
- Full-time
…a new associate, the firm is looking to add an experienced Legal Assistant/Law Clerk to provide dedicated support to two associates. This is an excellent opportunity for someone who enjoys…
Added 1 day ago
MO
Assistant Crown Attorney
Ministry of the Attorney General
North Bay, ON
- Contract
- Temporary
The Ministry of the Attorney General seeks an Assistant Crown Attorney. About the job
Added 1 day ago
MO
Assistant Crown Attorney
Ministry of the Attorney General
North Bay, ON
- Contract
- Temporary
The Ministry of the Attorney General seeks an Assistant Crown Attorney. About the job
Added 1 day ago
Y
Early Childhood Educator
YBC
Prince George, BC
- $31.56 CAD / hour
Shift: Monday - Friday rotating shifts between 7:30am - 5:30pm
Added 1 day ago
IR
Assistant to the General Secretariat
I R C M
Montréal, QC
- Part-time
Assistant to the General Secretariat (20 hours)
Added 1 day ago
YC
Engagement Centre Representative (Part Time) -Entry Level Position
YMCA Calgary
Calgary, AB
- $15 to $18.29 CAD / hour
- Part-time
Applicants must have legal authorization to work in Canada by way of Canadian Citizenship, Permanent Residency or a valid Canadian work permit
Added 1 day ago
AL
Receptionist & Office Assistant
Advocate Law
Moose Jaw, SK
- Full-time
We are currently seeking to fill our legal secretary position. This position allows for daily interaction with the public and clients, and it offers the potential for advancement within our…
Added 1 day ago
Adjoint(e) juridique en litige
adecco
Montréal, QC
Adecco in partnership with a national law firm are currently hiring a full-time versatile and dedicated Legal Assistant specializing in Litigation to join the team in Montréal, QC. In this…
Added 1 day ago
S
Food Services Assistant Manager
Simaril
Winnipeg, MB
- Full-time
- On-site
Proof of legal eligibility to work in Canada will be required as part of the recruitment and onboarding process
Added 1 day ago
CO
Prosecutions Assistant
City of Calgary
Calgary, AB
- $36.6 to $48.97 CAD / hour
- Full-time
- Temporary
As a Prosecutions Assistant, you will provide confidential legal and administrative support to the lawyers and paralegals in the Municipal Law & Enforcement Section of the Law Department.…
Added 1 day ago
UC
Registered Early Childhood Educator -Long Term Occasional - 1.0 FTE
Upper Canada District School Board
Kemptville, ON
- Full-time
Ensures ongoing positive communications with parents/legal guardians;
Added 1 day ago
Physician Assistant/Clinical Assistant- Renal- 20078103
Shared Health
Winnipeg, MB
Must have at least one of the following:
Added 1 day ago
CC
Senior Director, People Operations
Ciena Corporation
Ottawa, ON
- Full-time
The Must Haves:

Groom & Associés / Associates

Executive Assistant

Montreal, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 14, 2026
Experience: 7+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role supporting senior executives.
Posting language: English · French
Posted: Nov 14, 2026

Original job description

English section of this bilingual listing.

Title: Executive Assistant

Salary: Competitive + Benefits

Status: Permanent, Full time

Location: Montreal, Quebec

KEY RESPONSIBILITIES

EXECUTIVE & BOARD SUPPORT

Provide proactive administrative support to executives and board members, including calendar management, meeting coordination, scheduling, and travel arrangements.
Coordinate and manage executive and board meeting logistics, including meeting invitations, venue arrangements, catering, materials preparation, and follow-up activities.
Manage executive travel, including flights, hotels, ground transportation, itineraries, and expense reporting.
Maintain confidential records, files, corporate records, and documentation related to Board and executive activities.
Assist with planning and coordinating executive meetings, investor meetings, management offsites, and corporate events.
Support senior management with special projects, research assignments, and administrative initiatives.

CORPORATE & TEAM SUPPORT

Coordinate internal events, employee meetings, training sessions, and team-building activities.
Support corporate communications and administrative initiatives across multiple departments.
Coordinate meeting logistics, including facilities, catering, and hospitality arrangements for internal and external meetings.
Assist with invoice processing, expense tracking, and vendor administration as required.
Participate in special projects and contribute to process improvement initiatives that enhance organizational effectiveness.

OFFICE ADMINISTRATION & COORDINATION

Help ensure the smooth day-to-day operation of the Montreal office.
Welcome visitors and ensure a professional experience for clients, investors, and business partners.
Coordinate relationships with local vendors, building management, service providers, and courier services.

QUALIFICATIONS & EXPERIENCE

College diploma or university degree in Business Administration, Office Administration, Communications, or a related discipline.
7+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role supporting senior executives.
Experience within financial services, investment management, professional services, legal, accounting, or other executive-driven environments is preferred.
Advanced proficiency in Microsoft Office, including Outlook, Word, PowerPoint, Teams, and Excel.
Experience coordinating travel, board meetings, executive events, and complex scheduling requirements.
Strong organizational, planning, and time-management skills.
Exceptional attention to detail and ability to manage multiple priorities simultaneously.
Strong interpersonal skills and a highly professional, client-focused approach.
Demonstrated ability to handle confidential and sensitive information with discretion.
Self-motivated, resourceful, and capable of working independently with minimal supervision.
Strong judgment, problem-solving capabilities, and a proactive attitude.

KEY ATTRIBUTES

Professional and polished presence.
High degree of integrity, discretion, and confidentiality.
Strong sense of ownership and accountability.
Service-oriented mindset with a willingness to support a growing organization.
Flexible, adaptable, and comfortable working in a dynamic environment.

We thank all candidates for showing interest in this role; however, only retained candidates will be contacted.

Read the full bilingual original

Title: Executive Assistant

Salary: Competitive + Benefits

Status: Permanent, Full time

Location: Montreal, Quebec

KEY RESPONSIBILITIES

EXECUTIVE & BOARD SUPPORT

Provide proactive administrative support to executives and board members, including calendar management, meeting coordination, scheduling, and travel arrangements.

Coordinate and manage executive and board meeting logistics, including meeting invitations, venue arrangements, catering, materials preparation, and follow-up activities.

Manage executive travel, including flights, hotels, ground transportation, itineraries, and expense reporting.

Maintain confidential records, files, corporate records, and documentation related to Board and executive activities.

Assist with planning and coordinating executive meetings, investor meetings, management offsites, and corporate events.

Support senior management with special projects, research assignments, and administrative initiatives.

CORPORATE & TEAM SUPPORT

Coordinate internal events, employee meetings, training sessions, and team-building activities.

Support corporate communications and administrative initiatives across multiple departments.

Coordinate meeting logistics, including facilities, catering, and hospitality arrangements for internal and external meetings.

Assist with invoice processing, expense tracking, and vendor administration as required.

Participate in special projects and contribute to process improvement initiatives that enhance organizational effectiveness.

OFFICE ADMINISTRATION & COORDINATION

Help ensure the smooth day-to-day operation of the Montreal office.

Welcome visitors and ensure a professional experience for clients, investors, and business partners.

Coordinate relationships with local vendors, building management, service providers, and courier services.

QUALIFICATIONS & EXPERIENCE

College diploma or university degree in Business Administration, Office Administration, Communications, or a related discipline.

7+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role supporting senior executives.

Experience within financial services, investment management, professional services, legal, accounting, or other executive-driven environments is preferred.

Advanced proficiency in Microsoft Office, including Outlook, Word, PowerPoint, Teams, and Excel.

Experience coordinating travel, board meetings, executive events, and complex scheduling requirements.

Strong organizational, planning, and time-management skills.

Exceptional attention to detail and ability to manage multiple priorities simultaneously.

Strong interpersonal skills and a highly professional, client-focused approach.

Demonstrated ability to handle confidential and sensitive information with discretion.

Self-motivated, resourceful, and capable of working independently with minimal supervision.

Strong judgment, problem-solving capabilities, and a proactive attitude.

KEY ATTRIBUTES

Professional and polished presence.

High degree of integrity, discretion, and confidentiality.

Strong sense of ownership and accountability.

Service-oriented mindset with a willingness to support a growing organization.

Flexible, adaptable, and comfortable working in a dynamic environment.

Collaborative team player with excellent relationship management skills.

We thank all candidates for showing interest in this role; however, only retained candidates will be contacted.

For more information on our recruitment service, please visit our website www.groomassocies.com

Titre: Adjoint(e) exécutif(-ive)

Salaire : Concurrentiel + Avantages sociaux

Statut : Permanent, temps plein

Lieu : Montréal, Québec

RESPONSABILITÉS CLÉS

SOUTIEN À LA DIRECTION ET AU CONSEIL D'ADMINISTRATION

Offrir un soutien administratif proactif aux cadres et aux membres du conseil, incluant la gestion des calendriers, la coordination des réunions, la planification et les déplacements.

Coordonner et gérer la logistique des réunions exécutives et du conseil d'administration, y compris les invitations, l'organisation des lieux, la restauration, la préparation des documents de réunion et les activités de suivi.

Gérer les déplacements des cadres, y compris les vols, les hôtels, le transport terrestre, les itinéraires et la déclaration des dépenses.

Tenir des registres, dossiers et documents confidentiels liés aux activités du conseil et de la direction.

Aider à la planification et à la coordination des réunions exécutives, des rencontres avec les investisseurs, des rencontres stratégiques de direction et des événements corporatifs.

Soutenir la haute direction avec des projets spéciaux, des missions de recherche et des initiatives administratives.

SOUTIEN CORPORATIF ET D'ÉQUIPE

Coordonner les événements internes, les réunions d'employés, les séances de formation et les activités de consolidation d'équipe.

Soutenir les communications corporatives et les initiatives administratives à travers plusieurs départements.

Organiser la réservation de salles de réunion, la restauration et les arrangements d'hospitalité pour les réunions internes et externes.

Aider au traitement des factures, au suivi des dépenses et à l'administration des fournisseurs au besoin.

Participer à des projets spéciaux et contribuer à des initiatives d'amélioration des processus qui améliorent l'efficacité organisationnelle.

ADMINISTRATION ET COORDINATION DE BUREAU

Aider à assurer le bon fonctionnement quotidien du bureau de Montréal.

Accueillir les visiteurs et assurer une expérience professionnelle pour les clients, investisseurs et partenaires d'affaires.

Coordonner les relations avec les fournisseurs locaux, la gestion du bâtiment, les fournisseurs de services et les services de messagerie.

QUALIFICATIONS ET EXPÉRIENCE

Diplôme collégial ou universitaire en administration des affaires, administration de bureau, communications ou discipline connexe.

Minimum 7 ans d'expérience en tant qu'adjoint(e) exécutif(-ive), adjoint(e) administratif(-ive) principal(e), gestionnaire de bureau ou un rôle similaire en soutien aux cadres supérieurs.

Expérience dans les services financiers, la gestion de placements, les bureaux de gestion de patrimoine familial, les services professionnels, le juridique ou le milieu corporatif est privilégiée.

Maîtrise avancée de Microsoft Office, incluant Outlook, Word, PowerPoint, Teams et Excel.

Expérience dans la coordination de déplacements, de réunions du conseil d'administration, d'événements exécutifs et d'exigences complexes en matière d'horaires.

Solides compétences organisationnelles, en planification et en gestion du temps.

Excellente attention aux détails et capacité à gérer simultanément de multiples priorités.

Solides compétences interpersonnelles et une approche très professionnelle et centrée sur le client.

Capacité démontrée à manipuler des informations confidentielles et sensibles avec discrétion.

Autonome, débrouillard(e) et capable de travailler avec un minimum de supervision.

Jugement solide, capacités de résolution de problèmes et attitude proactive.

ATTRIBUTS CLÉS

Une présence professionnelle et soignée.

Un haut degré d'intégrité, de discrétion et de confidentialité.

Un fort sentiment d'appartenance et de responsabilité.

Un état d'esprit orienté vers le service avec une volonté de soutenir une organisation en croissance.

Flexible, adaptable et à l'aise de travailler dans un environnement dynamique.

Esprit d'équipe collaboratif avec d'excellentes compétences en gestion des relations.

Nous remercions tous les candidats pour leur intérêt pour ce rôle; cependant, seuls les candidats retenus seront contactés.

Pour plus d'informations sur notre service de recrutement, veuillez visiter notre site Web www.groomassocies.com

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide proactive administrative support to executives and board members, including complex scheduling, meeting and travel coordination, confidential records management, and support for special projects. Coordinate internal events and corporate administration, assist with expenses and vendors, and help ensure the smooth operation of the Montreal office.

Requirements

A college diploma or university degree in business administration, office administration, communications, or a related discipline is required, along with at least seven years of experience supporting senior executives. Candidates should have advanced Microsoft Office proficiency, strong organizational and interpersonal skills, discretion, sound judgment, and experience coordinating executive travel, board meetings, and events.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Board Support
Event Planning
Microsoft Office
Outlook
Word
PowerPoint
Teams
Excel
Organizational Skills
Time Management
Confidentiality
Problem-Solving
Vendor Coordination

Benefits

Benefits are mentioned, but not specified

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Board Support
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reporting
Confidential Records
Investor Meetings
Corporate Events
Special Projects
Process Improvement
Microsoft Office
Outlook
Word
PowerPoint
Teams
Excel
Invoice Processing
Vendor Administration
Office Administration
Facilities Coordination
Catering
Corporate Communications
Financial Services
Investment Management
Professional Services
Client Service

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Work requirements

Jobs in Canada