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Added 5 mins ago
Business Analyst
Blanc Labs
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We are looking for a Business Analyst to translate business needs into clear functional and technical requirements for enterprise data, integration, and application initiatives. This role…
Added 5 mins ago
Analyst, Credit Risk (18 Month Contract)
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Business Analyst (Agile Transformation & Process Improvement)
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Senior Plan Administrator (Group Benefits)
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Senior Financial Analyst, Corporate Financial Reporting
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Added 4 hours ago
Sr. Analyst, Business Intelligence
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Added 5 hours ago
Sanitation II
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Added 8 hours ago
Business Analyst, Operational Excellence (Total Rewards)
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Toronto, ON
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The Business Analyst, Operational Excellence exists to support The Salvation Army Canada's digital transformation by optimizing HR processes, data, and technology to improve employee…

Grote Industries

Accounts Payable Analyst

Waterloo, ON, Canada

Pay: Pay: $50,000 - $60,000 per year
Job type: Full-time
Experience: 1-3 years of Accounts Payable experience.
Posting language: English
Posted: Sep 30, 2026

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Applications open in a new tab.

Original job description

Position: Accounts Payable Analyst & Administrative Support Specialist

Reports To: Controller

Department: Manufacturing
Location: Manufacturing Floor / Office

Company Overview

GROTE ELECTRONICS is a leading manufacturer of vehicle lighting and safety systems. We are committed to delivering exceptional quality and value to our customers - both internal and external. We value teamwork, clear communication of quality objectives, and hands-on engagement in improving our processes. Success is driven by individuals who actively apply Kaizen thinking, lead improvement efforts, and help advance operational excellence across the organization.

Position Summary

We are currently seeking an individual to join our Accounting Department as an Accounts Payable & Administrative Support Specialist in our Waterloo Location.

Reporting directly to the Controller, the successful candidate will play a key role in supporting the accounting team by managing the full accounts payable cycle, maintaining vendor relationships, and providing administrative support to ensure efficient business operations.

Responsibilities:

Process vendor invoices electronically and maintain digital invoice records.
Verify vendor invoices against purchase orders, contracts, and subcontract agreements.
Accurately enter and upload invoices into the accounting system.

Ensure invoices are coded correctly to appropriate general ledger accounts, departments, and projects.
Obtain required approvals prior to payment processing.
Prepare and process vendor payments through ACH, EFT, wire transfers, and cheques.
Reconcile vendor statements and investigate discrepancies.
Resolve invoice issues with vendors and internal departments.
Monitor accounts payable aging reports and follow up on outstanding items.
Investigate and resolve disputed or overdue invoices.
Respond to vendor inquiries regarding payment status and account information.
Ensure urgent payments are processed accurately and on schedule.
Support month-end closing activities related to accounts payable.
Provide general support to the accounting team as required.

Skills & Qualifications:

Certificate or Diploma in Accounting, Business Administration, Finance, or a related field.
1-3 years of Accounts Payable experience.
Strong understanding of AP processes, invoice matching, payment processing, and vendor management.
Experience processing high volumes of invoices accurately and efficiently.
Strong knowledge of general ledger coding and basic accounting principles.
Excellent organizational skills and attention to detail.
Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
Experience with ERP or accounting software; JD Edwards software experience is an asset.
Strong communication and interpersonal skills.

Compliance Statement

Grote Electronics complies with the Ontario Employment Standards Act, 2000 (ESA) and all applicable employment laws. We are also committed to upholding the Ontario Human Rights Code, ensuring a workplace and recruitment process that is free from discrimination and barriers. AI maybe used in the selection process.

Job Type: Full-time, Permanent

Pay: $50,000 - $60,000 per year

Benefits:

Dental care
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Work Location: In person

Apply About employer

More about this job

Responsibilities

The role involves managing the full accounts payable cycle, including invoice processing, vendor reconciliation, and payment execution. Additionally, the position provides administrative support to the accounting team and ensures accurate general ledger coding.

Requirements

Candidates must possess a certificate or diploma in Accounting, Business Administration, or Finance, along with 1-3 years of relevant accounts payable experience. Proficiency in Microsoft Office and experience with ERP or accounting software are required.

Skills

Accounts payable
Invoice processing
Vendor management
General ledger coding
Reconciliation
Payment processing
Microsoft Excel
Microsoft Outlook
Microsoft Word
ERP software
JD Edwards
Administrative support
Communication
Attention to detail
Organizational skills

Benefits

Dental care
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Invoice Processing
Vendor Management
General Ledger
Reconciliation
ACH
EFT
Wire Transfers
Cheques
ERP
JD Edwards
Microsoft Office
Excel
Outlook
Word
Manufacturing
Kaizen
Operational Excellence
Month-end closing
Administrative Support

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