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Added 3 hours ago
ML
MLHD - Visiting Medical Officer - Orthopaedic Surgery (Apply via eCredential)
Murrumbidgee Local Health District (MLHD)
Griffith, ON
- Contract
Position Classification: Visiting Medical Officer (VMO) Fee-for Service
Added 3 hours ago
ML
MLHD - SS/VMO - Obstetrics & Gynaecology - Griffith Base Hospital (Apply via eCredential)
Murrumbidgee Local Health District (MLHD)
Griffith, ON
- Full-time
Position Classification: Staff Specialist | Visiting Medical Officer (VMO) Sessional
Added 3 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Provide financial and analytical support for business cases, funding submissions, service reviews, and strategic initiatives.
Added 4 hours ago
CC
Technicienne ou Technicien en loisirs - Recreational Activities Technician
Champlain College Saint-Lambert
Saint-Lambert, QC · St-Lambert, QC
- $27.33 to $35.35 CAD / hour
- Full-time
Aide à l’organisation du « Cavalier Academic Support Program »;
Added 4 hours ago
Administrative Officer 1
Winnipeg Regional Health Authority
Winnipeg, MB
The Winnipeg Regional Health Authority is seeking an innovative, highly motivated, skilled and energetic team player for the position of an Administrative Officer with the Primary Care Team.
Added 4 hours ago
PG
Administration Assistant | Pakenham
Petstock Group
Pakenham, ON
- Full-time
We are looking for a highly organised and customer-focused Administration Officer to support the day-to-day operations of our busy site. This varied role combines administration, accounts…
Added 4 hours ago
TT
Chief Administrative Officer (CAO)
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
The CAO, working collaboratively with the Chief Financial Officer (CFO) and the Chief Operating Officer (COO), is one of three executives who report directly to Kúkwpi7 (Chief) and…
Added 5 hours ago
Operations Assistant (Transportation)
Region of Waterloo
Cambridge, ON
Provides dispatch response services for Transportation Operations; administrative, financial, and clerical support to Transportation Operations management and staff; and frontline customer…
Added 5 hours ago
TS
Store Associate
The Salvation Army in Canada
Toronto, ON
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 6 hours ago
HR
Patient Care Director, Emergency Department
Hudson Regional Health
Hudson, QC
- $125,000 to $135,000 USD / year
- Full-time
…priority of this position is for the PCD to be the Chief Retention Officer for the area and utilize principles of service excellence to achieve goals on staff development, staff…
Added 8 hours ago
Public Service Payroll Officer - Employment Opportunity for Persons with Disabilities
Treasury Board Secretariat
St. John's, NL
As the first point of contact for human resources and compensation-related inquiries, the Public Service Payroll Officer provides advice, guidance, interpretation, and expertise to…
Added 9 hours ago
CO
Experienced Police Officer (All Ranks) - Class 9
City of Grande Prairie
Grande Prairie, AB
- Full-time
The Grande Prairie Police Service (GPPS) is a progressive and community-focused police service committed to excellence in public safety. We are seeking experienced police officers to play a…
Added 9 hours ago
R&
Operations Officer II
Robertson & Company Ltd.
Toronto, ON
- Contract
Prime Hires is seeking a skilled Operations Officer II to join our client in support of an existing vacancy.
Added 9 hours ago
CC
Branch Lead and Backup Driver - Permanent Full-Time - Port Coquitlam, BC
Chit Chats
Port Coquitlam, BC
- Full-time
You’ll help lead our branch operations, support and motivate the team, create great client experiences, and jump in wherever you’re needed to keep things moving.
Added 10 hours ago
GO
Property Manager
Government of Manitoba
Selkirk, MB
- Full-time
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities,…
Added 10 hours ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Toronto, ON · Scarborough-Eglinton Thrift Store
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 10 hours ago
Vice-President & Chief Commercial Officer, ClaimSecure
The Canada Life Assurance Company
Toronto, ON
As VP & Chief Commercial Officer, you will be one of ClaimSecure's senior leaders and will help shape the direction and performance of the business. You will lead our commercial and client…
Added 10 hours ago
CN
Sr. Safety Advisor (6 Months)
Civeo North America
AB · Alberta, Canada
- Full-time
…and collaboration we are dedicated to providing outstanding service to our guests and ensuring the wellbeing of our employees and…
Added 10 hours ago
CO
Bylaw Intake Administrator (Relief)
City of Penticton
Penticton, BC
- Full-time
…With a strong focus on good governance, collaboration, and service excellence, the City is dedicated to enhancing the quality of life for residents, businesses, and visitors alike. As one…
Added 11 hours ago
CB
City of Kelowna - Outdoor Sheltering Enforcement Officer
Commissionaires BC
Kelowna, BC
- Part-time
Support on-site service providers in managing situations requiring security presence.
Added 11 hours ago
D
AML Operations Officer
Dexian
Toronto, ON
- $33 to $36 CAD / hour
- Contract
Manage onboarding work queues: Ensure adherence to strict Service Level Agreements (SLAs) while maintaining quality standards.
Added 11 hours ago
TS
Store Associate
The Salvation Army in Canada
Stoney Creek, NB
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 11 hours ago
TS
Cleaner
The Salvation Army in Canada
Halifax, NS
- Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 11 hours ago
C
Banking Centre Leader III (18-month)
CIBC
Aurora, ON
- Full-time
…meet client financial needs while providing a high standard of service. Go above and beyond to advocate CIBC within the community to develop new and existing client relationships. Encourage…
Added 11 hours ago
C
Community General Manager II, Imperial Service
CIBC
Burlington, ON
- Full-time
As a member of the Imperial Service Team, you’ll lead a team of client facing employees within the banking centre, as well as other banking centres within your community to deliver on…

Group23 Sports Medicine

Human Resources Coordinator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Employment Opportunity: Human Resources Coordinator

Are you an organized, people-focused HR professional who enjoys keeping important work moving? Group23 is looking for a Human Resources Coordinator to support the full employee lifecycle and provide consistent, responsive service to candidates, employees, and leaders.

In this role, you will be the operational hub for recruitment, onboarding, employee documentation, routine employee support, HR workflow tracking, HRIS administration, and offboarding. You will help maintain accurate records, create a consistent employee experience, and improve practical HR processes that support Group23's continued growth.

What We Offer

Join a purpose-driven organization committed to raising the standard of sports medicine in Alberta. You will work closely with managers, employees, and operational leaders in an environment that values service, accountability, collaboration, and continuous improvement.

Some of our benefits:

Inspiring teammates and a values-driven work environment
A broad role with meaningful involvement across the employee lifecycle
Strong collaboration with managers and operational leaders
Competitive compensation and benefits package
Professional growth through practical HR experience and EOS-based operations
The chance to grab tickets to see your favourite teams in action

Position Summary

The Human Resources Coordinator is accountable for timely recruitment coordination, onboarding, employee documentation, routine employee service, workflow tracking, HRIS administration, and day-to-day HR coordination. The role ensures approved processes are followed; open work does not stall, and records remain complete, accurate, and appropriately maintained.

This position works independently within approved processes, collaborates closely with managers and the Chief Financial Officer, and escalates matters requiring interpretation or involving employee relations, legal, financial, privacy, or reputational risk.

Duties and Responsibilities

Recruitment & Candidate Coordination

Create and post approved job advertisements and maintain applicant tracking.
Screen resumes, complete pre-screen interviews, coordinate formal interviews, and communicate with candidates.
Coordinate candidate rejections, verbal offers, and formal offer follow-up.
Prepare standard offers using approved employment terms and job descriptions and obtain manager approvals and signatures.
File completed recruitment and offer documentation in approved systems.

Onboarding, Changes & Employee Documentation

Launch onboarding in the HRIS platform, issue welcome communication, track completion, and coordinate orientation and first-week activities.
Confirm approved employment details are complete before payroll setup and follow up on missing information.
Track 30-, 60-, and 90-day check-ins and follow up with managers as required.
Coordinate job description creation and amendments, approvals, employee communication, SharePoint version control, and personnel filing.
Receive approved change requests, prepare standard change letters, obtain digital signatures, communicate documents, and confirm payroll notification.

Offboarding & Lifecycle Completion

Coordinate standard offboarding actions and communication from notice through employment closing.
Launch offboarding in the HRIS platform and coordinate resignation acknowledgements, final documentation, system handoffs, and workflow closure.
Facilitate standard exit interviews and summarize themes for leadership and department managers or leads.
Escalate sensitive, complex, or risk-based matters to the Chief Financial Officer.

Employee Service, Programs & Communication

Act as the first point of contact for routine employee questions and escalate matters requiring interpretation or involving serious concerns.
Support managers with routine coaching-process coordination and documentation follow-up.
Coordinate the staff satisfaction survey, performance review cycle, meeting logistics, and follow-up actions.
Support benefits administration through employee communication, documentation, enrolment information, and approved changes, coordinating with payroll as required.

Workflow, Records & Continuous Improvement

Maintain accurate recruitment, onboarding, change, and offboarding trackers and ensure open work does not stall.
Maintain approved SharePoint and HRIS records within assigned workflows and follow naming and retention standards.
Prepare HR meeting notes, recurring reports, metrics inputs, and project tracking updates.
Identify process gaps, document standard operating procedures, and support workflow improvements that create capacity for Group23's growth.

Knowledge, Skills, and Abilities (KSAs)

Knowledge

Group23's purpose, mission, values, programs, services, and approved HR processes.
Alberta employment standards, privacy and confidentiality requirements, and records management practices.
Employee lifecycle processes, including recruitment, onboarding, employee changes, performance management, and offboarding.
Recruitment workflows, offer documentation, HRIS records, document control, and routine employee-service practices.

Skills

Professional candidate and employee communication, interviewing, and interpersonal skills.
Strong planning, organization, attention to detail, document preparation, and follow-through.
Accurate data entry, file management, workflow tracking, and KPI support.
Proficiency with Microsoft SharePoint, Teams, Outlook, Word, Excel, Adobe, and HRIS platforms.

Abilities

Maintain confidentiality and handle sensitive information professionally.
Manage multiple deadlines, complete detailed work accurately, and escalate exceptions promptly.
Work independently within approved processes while collaborating closely with managers and the Chief Financial Officer.
Learn new systems and processes quickly and contribute to practical workflow improvements.
Provide consistent, respectful service to employees and candidates.

Qualifications

Post-secondary certificate or diploma in Human Resources, Business Administration, or a related field. A combination of education and directly relevant experience may be considered.
Two or more years of HR coordination, recruitment, or HR administration experience is preferred.
Training or practical experience in full-cycle recruitment, HR documentation, privacy, and records management.
Experience managing confidential employee records, multiple deadlines, and end-to-end workflow follow-up.
Experience with HRIS platforms and Microsoft 365. Rise experience is an asset.
CPHR or Registered Professional Recruiter candidacy is considered an asset.
Police Information Check required upon hire and as requested.

About Us

Group23 is a full-service sports medical clinic offering timely assessment, diagnosis, treatment planning, and rehabilitation of sport and exercise-related health conditions. We believe patients are more than their symptoms. We believe in a biological, psychological, social, and spiritual approach to care. Through our unique Patient Health Journeys, we will be with our patients every step of the way!

Group23 does not consider itself just another sports medicine clinic. To that end, we feel strongly that a critical starting point for all our workers is that they agree with and are excited by our core purpose and mission. We want everyone to believe that sports medicine at Group23 can and will be done better than anywhere else in the province.

Recruitment Process

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Coordinate recruitment, onboarding, employee changes, routine employee support, benefits administration, and offboarding while maintaining accurate HRIS and personnel records. Track HR workflows, prepare documentation and reports, support managers, improve practical HR processes, and escalate sensitive or high-risk matters to the Chief Financial Officer.

Requirements

A post-secondary certificate or diploma in Human Resources, Business Administration, or a related field is requested, with equivalent education and relevant experience also considered. Two or more years of HR coordination, recruitment, or HR administration experience is preferred, along with experience handling confidential records, HRIS platforms, Microsoft 365, and employee lifecycle workflows.

Skills

Recruitment Coordination
Candidate Screening And Interviewing
Onboarding
Employee Documentation
HRIS Administration
Employee Service
Offboarding
Benefits Administration
Records Management
Workflow Tracking
Confidentiality
Microsoft 365
SharePoint
Communication
Organization And Attention To Detail
Process Improvement

Benefits

Competitive Compensation And Benefits Package
Professional Growth
Tickets To Sporting Events

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Full-Cycle Recruitment
Applicant Tracking
Candidate Screening
Interview Coordination
Offer Documentation
Onboarding
Employee Lifecycle
Offboarding
HRIS
Rise
SharePoint
Microsoft 365
Microsoft Teams
Microsoft Outlook
Microsoft Word
Microsoft Excel
Adobe
Alberta Employment Standards
Privacy
Confidentiality
Records Management
Benefits Administration
Performance Reviews
Employee Relations
Standard Operating Procedures
Workflow Improvement
EOS-Based Operations
CPHR

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