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Groupe ADF

Administrative assistant– Receiving department

Terrebonne, QC, J6Y 1T3, Canada

Job type: Full-time
Posting language: English
Posted: Oct 1, 2026

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Original job description

Dive into the world of steel excellence with ADF Group, the world leader in structural steel engineering. We shape the future with our commitment to innovation and quality, pushing the boundaries of engineering on projects of international scope.

In this role, you will:

Process incoming items in the integrated production system and prepare the required documentation for the receiving team.
Conduct inventory checks and follow-ups in the integrated production system to ensure the accuracy of information.
Responding to requests from internal inspectors and customer representatives regarding materials, certificates, and related documentation.
Supporting the receiving team with requests related to inventory and material documentation.
Tracking containers using AIM and preparing the required loading slips.
Greet carriers at the receiving area, verify the necessary information, and direct them to the appropriate areas.
Collect, verify, and electronically file delivery notes, analysis certificates, steel certificates, and documents related to structural hardware.
Follow up on missing documents with the purchasing department and the various parties involved.
Monitor and ensure compliance with documentation related to purchased materials and products, including delivery notes, mill test reports, certificates of conformity, certificates of analysis, and inspection reports.
Ensure the accuracy, traceability, and proper archiving of documents and information related to the receipt of materials.
Handle sensitive and confidential information with discretion, in accordance with company policies.
Ensure that the activities and documentation under their responsibility comply with the requirements of the quality management system.
Collaborate with various departments to ensure the efficient flow of information and proper tracking of files.
Perform any other related tasks necessary for the smooth operation of the department.

Desired Qualifications

Advanced proficiency in French and English, both spoken and written.
Good knowledge of Microsoft Office.
High school diploma (DES) completed.
At least one (1) year of experience in a similar position.
Excellent organizational skills and the ability to manage priorities effectively.
Adaptability and the ability to thrive in a dynamic environment.
Strong communication skills and a collaborative spirit.

What we offer you:

Compressed 4.5-day workweek;
Comprehensive group insurance plan with employer contribution;
Pension plan with employer contribution;
Annual bonus plan;
Employee and family assistance program (access to telemedicine);
Charging stations (free of charge) for electric vehicles;
Fully equipped on-site fitness center for employees;
On-site cafeteria with reasonably priced meals;
Corporate sports league

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More about this job

Responsibilities

The administrative assistant will process incoming items, manage inventory documentation, and ensure compliance with quality management systems. They will also coordinate with internal departments and carriers to maintain an efficient flow of materials and information.

Requirements

Candidates must have a high school diploma and at least one year of experience in a similar role. Proficiency in both English and French, along with strong organizational and Microsoft Office skills, is required.

Skills

Inventory management
Documentation processing
Data entry
Microsoft Office
Communication
Organizational skills
Attention to detail
Record keeping
Quality management system compliance
Logistics support
Time management
Problem solving

Benefits

Compressed 4.5-day workweek
Pension plan
Annual bonus plan
Employee and family assistance program
Telemedicine
Free electric vehicle charging stations
On-site fitness center
On-site cafeteria
Corporate sports league

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Receiving Department
Structural Steel
Inventory Control
Integrated Production System
Documentation
Quality Management System
Logistics
Microsoft Office
Traceability
Archiving
Compliance
Purchasing
Mill Test Reports
Certificates of Conformity
Structural Hardware
Data Entry
Inventory Checks
Supply Chain

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