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Added 13 mins ago
UO
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Groupe Lemur, Inc

Office Coordinator

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English · French
Posted: Nov 2, 2026

Original job description

English section of this bilingual listing.

The Office Coordinator is a dual-purpose role responsible for ensuring operational excellence at the executive level while fueling the company’s growth through full life-cycle recruitment. This position balances high-level administrative and personal support for the President and CFO with the proactive execution of talent acquisition and onboarding. The ideal incumbent of this role maintains steady momentum on long-term initiatives, ensuring consistent productivity and absolute discretion regardless of shifting daily volumes.

Key Responsibilities

Executive Administration (40%)

Proactively manage complex calendars, schedule meetings, and provide daily briefings for the President and CFO.
Oversee and prioritize incoming and outgoing communications to ensure timely and professional responses.
Coordinate all business travel arrangements, including itineraries and accommodations, and prepare expense reports.
Prepare and review documents, presentations, and reports for executive and meetings.
Coordinate personal appointments, household schedules, family-related commitments, and personal/work travel logistics and reservations.

Office Administration & Event Execution (20%)

Act as the primary executor for company events, collaborating with the social committee to manage logistics and planning from concept to completion.
Provide administrative assistance to the services team and respond to facility-related tickets or updates.
Monitor office supply inventory, manage maintenance requests, and serve as the liaison with external service providers.
Assist in monitoring facilities-related expenses & budget and maintaining accurate records.

Recruitment & Talent Coordination (40%)

Identify, interview, and assess talent for all positions, ensuring a high-quality candidate experience.
Partner with hiring managers to understand needs and develop innovative sourcing and recruitment plans.
Facilitate the offer process by drafting and coordinating offer details, acting as a liaison between hiring managers and candidates to ensure a smooth closing.
Maintain all onboarding documentation and conduct follow-ups with employees during their first 90 days.
Execute the physical-to-virtual file migration project with a meticulous focus on data integrity and uncompromising discretion.

Qualifications

2+ years of experience as an Executive Assistant supporting C-level executives and/or 1+ years in recruitment
DEC in Business Administration or related field
Strong organizational and multitasking abilities, with a proactive approach
Exceptional communication and interpersonal skills
Uncompromising discretion regarding sensitive information
Advances proficiency in Microsoft Office
Ability to adapt to changing priorities

Why you’ll love working at GLI

Our Heritage. For over three decades, we’ve been a staple in children’s apparel, grounded in the values of a family‑run business.

Our Future. Our organization is in constant evolution and we’re constantly working toward reaching our full potential. We're seeking forward-thinking candidates who are motivated by change and are looking to drive what’s next.

What We Offer. Our workplace provides a collaborative and welcoming atmosphere, where we celebrate our team and their hard work through annual activities such as: Milestone recognitions, summer BBQs, holiday parties and events, among many others.

Our current benefits include:

37.5 hour work week with flexible schedule and core working hours
Telecommuting (1 day a week) to support a healthy work-life balance
Family and friends events (annual sales) with discounts on our products as well as yearly merchandise discounts
Comprehensive access to group insurance
Free parking to make your daily routine easier
Generous PTO offerings
A group retirement savings program with employer matching
Access to telemedicine
9 paid statutory holidays
Access to additional training opportunities provided either internally or through external resources.

Our Commitment to Inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability status, or membership in any other group protected by federal, provincial, or local law.

Read the full bilingual original

*English to follow

Coordonnateur(trice) de bureau

Le poste de coordonnateur(trice) de bureau est un rôle polyvalent conçu pour assurer l'excellence opérationnelle au niveau exécutif tout en propulsant la croissance de l'entreprise par le recrutement complet. Ce poste équilibre le soutien administratif et personnel de haut niveau pour le président et le chef de la direction financière avec l'exécution proactive de l'acquisition de talents et de l'intégration. Le titulaire idéal maintient une progression constante sur les initiatives à long terme, assurant une productivité soutenue et une discrétion absolue, peu importe les variations de la charge de travail quotidienne.

Principales responsabilités

Administration de la haute direction (40 %)

Gérer de manière proactive des calendriers complexes, planifier des réunions et fournir des comptes rendus quotidiens au président et au chef de la direction financière.
Superviser et prioriser les communications entrantes et sortantes afin d'assurer des réponses professionnelles dans les délais prescrits.
Coordonner tous les arrangements de voyages d'affaires, y compris les itinéraires et l'hébergement, et préparer les comptes de frais.
Préparer et réviser les documents, présentations et rapports pour la direction et les réunions.
Coordonner les rendez-vous personnels, les horaires domestiques, les engagements familiaux, ainsi que la logistique et les réservations de voyages personnels et professionnels.

Administration de bureau et exécution d'événements (20 %)

Agir à titre de responsable principal de l'exécution des événements d'entreprise, en collaborant avec le comité social pour gérer la logistique et la planification, de la conception à la réalisation.
Fournir une assistance administrative à l'équipe des services et répondre aux billets ou aux mises à jour liés aux installations.
Assurer le suivi de l'inventaire des fournitures de bureau, gérer les demandes d'entretien et assurer la liaison avec les prestataires de services externes.
Aider au suivi des dépenses et du budget liés aux installations et tenir des dossiers précis.

Recrutement et coordination des talents (40 %)

Identifier, interviewer et évaluer les talents pour tous les postes, en veillant à offrir une expérience de qualité aux candidats.
Collaborer avec les gestionnaires d'embauche pour comprendre les besoins et élaborer des plans de recherche de candidats et de recrutement innovants.
Faciliter le processus d'offre en rédigeant et en coordonnant les détails de l'offre, en agissant comme liaison entre les gestionnaires d'embauche et les candidats pour assurer une conclusion fluide.
Tenir à jour toute la documentation d'intégration et assurer le suivi auprès des employés durant leurs 90 premiers jours.
Exécuter le projet de migration des dossiers physiques vers le format virtuel avec une attention méticuleuse à l'intégrité des données et une discrétion absolue.

Qualifications

Plus de 2 ans d'expérience à titre d'adjoint(e) de direction auprès de cadres de direction et/ou plus d'un an d'expérience en recrutement.
DEC en administration des affaires ou dans un domaine connexe.
Fortes capacités d'organisation et de multitâche, avec une approche proactive.
Exceptionnelles compétences en communication et en relations interpersonnelles.
Discrétion sans faille concernant les informations sensibles.
Maîtrise avancée de la suite Microsoft Office.
Capacité à s'adapter aux priorités changeantes.

Pourquoi vous aimerez travailler chez GLI

Notre héritage. Depuis plus de trois décennies, nous sommes un incontournable du vêtement pour enfants, ancré dans les valeurs d'une entreprise familiale.

Notre avenir. Notre organisation est en constante évolution et nous travaillons sans relâche pour atteindre notre plein potentiel. Nous recherchons des candidats avant-gardistes, motivés par le changement et désireux de façonner l'avenir.

Ce que nous offrons. Notre milieu de travail offre une atmosphère collaborative et accueillante, où nous célébrons notre équipe et son travail acharné par le biais d'activités annuelles telles que : la reconnaissance des années de service, des BBQs estivaux, des fêtes de fin d'année et bien d'autres événements.

Nos avantages actuels incluent :

Semaine de travail de 37,5 heures avec horaire flexible et heures de présence obligatoires
Télétravail (1 jour par semaine) pour favoriser un sain équilibre travail-vie personnelle
Événements pour la famille et les amis (ventes annuelles) avec des rabais sur nos produits, ainsi que des rabais corporatifs annuels
Accès complet à une assurance collective
Stationnement gratuit pour faciliter votre routine quotidienne
Offre généreuse de congés payés
Programme de REER collectif avec contribution de l'employeur
Accès à la télémédecine
9 jours fériés payés
Accès à des opportunités de formation continue, offertes à l'interne ou par des ressources externes

Notre engagement envers l'inclusion. Toutes les candidatures qualifiées seront examinées sans égard à la race, la couleur, la religion, le sexe, la grossesse, l'orientation sexuelle, l'identité ou l'expression de genre, l'origine nationale, l'âge, le statut d'invalidité ou l'appartenance à tout autre groupe protégé par les lois fédérales, provinciales ou locales.

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Office Coordinator

Key Responsibilities

Executive Administration (40%)

Proactively manage complex calendars, schedule meetings, and provide daily briefings for the President and CFO.
Oversee and prioritize incoming and outgoing communications to ensure timely and professional responses.
Coordinate all business travel arrangements, including itineraries and accommodations, and prepare expense reports.
Prepare and review documents, presentations, and reports for executive and meetings.
Coordinate personal appointments, household schedules, family-related commitments, and personal/work travel logistics and reservations.

Office Administration & Event Execution (20%)

Act as the primary executor for company events, collaborating with the social committee to manage logistics and planning from concept to completion.
Provide administrative assistance to the services team and respond to facility-related tickets or updates.
Monitor office supply inventory, manage maintenance requests, and serve as the liaison with external service providers.
Assist in monitoring facilities-related expenses & budget and maintaining accurate records.

Recruitment & Talent Coordination (40%)

Identify, interview, and assess talent for all positions, ensuring a high-quality candidate experience.
Partner with hiring managers to understand needs and develop innovative sourcing and recruitment plans.
Facilitate the offer process by drafting and coordinating offer details, acting as a liaison between hiring managers and candidates to ensure a smooth closing.
Maintain all onboarding documentation and conduct follow-ups with employees during their first 90 days.
Execute the physical-to-virtual file migration project with a meticulous focus on data integrity and uncompromising discretion.

Qualifications

2+ years of experience as an Executive Assistant supporting C-level executives and/or 1+ years in recruitment
DEC in Business Administration or related field
Strong organizational and multitasking abilities, with a proactive approach
Exceptional communication and interpersonal skills
Uncompromising discretion regarding sensitive information
Advances proficiency in Microsoft Office
Ability to adapt to changing priorities

Why you’ll love working at GLI

Our Heritage. For over three decades, we’ve been a staple in children’s apparel, grounded in the values of a family‑run business.

Our current benefits include:

37.5 hour work week with flexible schedule and core working hours
Telecommuting (1 day a week) to support a healthy work-life balance
Family and friends events (annual sales) with discounts on our products as well as yearly merchandise discounts
Comprehensive access to group insurance
Free parking to make your daily routine easier
Generous PTO offerings
A group retirement savings program with employer matching
Access to telemedicine
9 paid statutory holidays
Access to additional training opportunities provided either internally or through external resources.

Apply About employer

More about this job

Responsibilities

Provide executive and personal administrative support to the President and CFO, coordinate office operations and company events, and manage facilities-related tasks. Lead recruitment activities from sourcing and interviewing through offers and onboarding, while also overseeing the migration of physical files to digital records.

Requirements

Requires more than two years of executive assistant experience supporting C-level executives and/or more than one year of recruitment experience, along with a college diploma in business administration or a related field. Candidates should have strong organizational, multitasking, communication, and interpersonal skills, advanced Microsoft Office proficiency, discretion with sensitive information, and adaptability to changing priorities.

Skills

Executive Calendar Management
Meeting Coordination
Executive Communications
Business Travel Coordination
Expense Reporting
Document Preparation
Event Planning
Office Administration
Facilities Coordination
Budget and Expense Tracking
Recruitment
Candidate Interviewing and Assessment
Talent Sourcing
Offer Coordination
Employee Onboarding
Microsoft Office

Benefits

Flexible Schedule
Telecommuting One Day Per Week
Product Discounts
Group Insurance
Free Parking
Paid Time Off
Group Retirement Savings Plan With Employer Matching
Telemedicine
Nine Paid Statutory Holidays
Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Calendar Management
Meeting Scheduling
Executive Briefings
Business Travel
Expense Reports
Document Preparation
Presentations
Event Execution
Office Administration
Facilities Management
Office Supplies
Vendor Coordination
Budget Tracking
Full-Cycle Recruitment
Talent Acquisition
Candidate Experience
Sourcing Plans
Hiring Managers
Offer Process
Onboarding
Employee Follow-Up
Digital File Migration
Data Integrity
Microsoft Office
Children's Apparel

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