Office & administration jobs in Canada

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Added 6 days ago
GC
Administrative Assistant
Groupex Canada
AB · Edmonton, AB
- Full-time
The Administrative Assistant plays a crucial role in supporting the efficient operation of the general office with a focus on the rebate process. This role involves administrative tasks…
Added 6 days ago
AC
Paralegal - Corporate Secretary - Temporary
Air Canada
Dorval, QC
- Full-time
…authorities and supporting the work of the Corporate Secretary’s Office. This position also ensures that Air Canada and its subsidiaries comply with applicable regulations and assists in…
Added 6 days ago
LG
Senior Administrative Assistant
LGC Group
Vaughan, ON
- $70,000 to $90,000 CAD / year
- Full-time
The role requires standard business office hours with some flexibility because the position is more about accomplishing tasks and objectives with a high level of responsiveness than…
Added 6 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Chatham-Kent, ON · Wheatley, ON
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 6 days ago
Post Office Assistant
Canada Post - Postes Canada
Howick, QC
…with Canada Post. We are currently seeking a part-time Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 6 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Ruthven, ON
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 6 days ago
Term - Post Office Assistant
Canada Post - Postes Canada
Komoka, ON
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 6 days ago
IH
Office Coordinator
Inspired HR
Vancouver, BC
- Full-time
Approximately two to three years of experience in office coordination, administration or a similar support role.
Added 6 days ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Children’s Hospital Foundation, the McGill Student Accounts Office, and…
Added 6 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 6 days ago
GO
Prosecution File Manager
Government of Manitoba
The Pas, MB
- Full-time
…dockets, stakeholder contacts, scheduling, reception and other office related duties, and providing assistance to the general public, members of the legal profession and members of various…
Added 6 days ago
TO
Receptionist
Tourmaline Oil Corp
Grande Prairie, AB
- Contract
High school diploma or equivalent; post-secondary education in Office Administration is considered an asset.
Added 6 days ago
Administrative Assistant, Liens - DPM
Tridel Group of Companies
Toronto, ON
Post-secondary education in Business Administration, Office Administration, Legal Administration, Accounting, or a related field.
Added 6 days ago
FC
Senior Administrative Assistant
Fluor Corporation
Calgary, AB
- Full-time
- Support budget administration activities, including invoice processing, purchase requisitions, purchase orders, tracking expenditures, and maintaining accurate records.
Added 6 days ago
AG
Work Experience Program: Administrative Coordinator
ATCO Gas
AB · Edmonton, AB
- Full-time
Must have strong record keeping, documentation, and organizational skills
Added 6 days ago
DS
Office Coordinator
David Small Designs
Oakville, ON
- Full-time
· Preference given to graduates of an Office Administration program
Added 6 days ago
Receptionist Clerk - Bilingual
Winnipeg Regional Health Authority
Powerview-Pine Falls, MB · Pine Falls, MB
…The incumbent provides services in support of the business office such as typing, filing, handling of incoming and outgoing correspondence and data entry. The position of Receptionist Clerk…
Added 6 days ago
B&
Security Manager (Women's College Hospital)
Black & McDonald Limited
Toronto, ON
- $85,000 to $90,000 CAD / year
- Full-time
Added 6 days ago
Senior Strategic Sourcing Specialist- Packaging- (Rigid Plastic)
Lactalis
Toronto, ON
Support global negotiation initiatives led by corporate office global procurement by providing information such as pricing specifications and vendor listings and negotiating at local level.
Added 6 days ago
N
Fundraising Administrator & Executive Assistant to the CEO
NCSY
Canada
- Full-time
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Added 6 days ago
SC
Department Purchasing and Contract Administrator
Strathcona County
Sherwood Park, AB
- Full-time
Certificate or Diploma in Administration (or a related field) is preferred
Added 6 days ago
H
Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
One (1) year experience in an office environment
Added 6 days ago
C
Receptionist
Concast
Guelph, ON
- Full-time
Proficiency in Microsoft Office programs, including Outlook, Word, Excel and PowerPoint
Added 6 days ago
PD
Office Administrator
Paul Davis Restoration of Grande Prairie AB
Grande Prairie, AB
- $22 to $25 CAD / hour
- Full-time
Assist with invoicing, data entry, and general office administration.
Added 6 days ago
SV
Administrative Assistant - Retirement Part-time
Schlegel Villages
Guelph, ON
- Part-time
Have an office administration certificate or equivalent experience

Groupex Canada

Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

The Role

The Administrative Assistant plays a crucial role in supporting the efficient operation of the general office with a focus on the rebate process. This role involves administrative tasks such as data entry, documentation management, communication with stakeholders, assisting in the coordination of rebate-related activities and providing support to office and sales staff.

The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. The Administrative Assistant will be the first point of contact must project a professional image through in person, phone and electronic interactions.

Responsibilities

Administrative Support: Provide general administrative support to the entire office staff, including scheduling meetings, preparing correspondence, managing supplies and reception
Reception: Managing incoming calls, directing them to the appropriate person or department, and taking messages when necessary
Handling Correspondence: Sorting and distributing mail, emails, and faxes, as well as responding to general inquiries
Data Entry: Accurately input rebate information into the database or spreadsheet system, ensuring completeness and correctness of data
Documentation Management: Organize and maintain rebate documentation, including receipts, invoices, and other relevant records, ensuring easy retrieval and compliance with company policies
Communication: Serve as a point of contact for rebate inquiries, both internally and externally. Communicate with customers, vendors, and other departments to gather necessary information and resolve issues in a timely manner
Reporting: Assist in generating reports on rebate activities, including redemption rates, trends, and discrepancies, to provide insights for decision-making purposes
Coordination: Support the coordination of rebate-related tasks, such as processing applications, verifying eligibility, and issuing payments or credits
Process Improvement: Participate in the continuous improvement of rebate processes and procedures to enhance efficiency, accuracy, and customer satisfaction

Background Experience, Skills and Education

High school diploma or equivalent
Proven experience in administrative support roles, preferably in a finance-related environment
Strong organizational skills with the ability to prioritize tasks and manage time effectively
Excellent attention to detail and accuracy in data entry and documentation management
Effective communication skills, both verbal and written, with the ability to interact professionally with stakeholders at all levels
Ability to work independently with minimal supervision and collaborate effectively in a team environment
Knowledge of rebate programs, promotions, or incentives is a plus
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database software or CRM systems
A positive, can-do attitude
Enjoys working with a fun and collaborative team

About Groupex Canada https://www.groupex.com/

Groupex was established in 1984 by a small group of independent restaurants. Responding to pricing competition from large foodservice chains, this group combined their purchases to earn volume discounts and rebates. Today Groupex uses the buying power of its national membership base to negotiate savings on essential restaurant supplies and services. Groupex programs cover the most essential foodservice products and services. Members save thousands of dollars on beverages, food, operational and financial programs.

Why Work at Groupex?

A rewarding and challenging career with an established company in an exciting and fast paced industry
A training and support structure to ensure you have the tools to succeed
A compensation package which includes a competitive salary, a complete health benefits plan, and an RRSP investment program

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide general office and reception support, including handling correspondence, scheduling, and maintaining supplies. Enter and organize rebate data and documentation, respond to rebate inquiries, assist with reporting and rebate coordination, and contribute to process improvements.

Requirements

A high school diploma or equivalent and proven administrative support experience are required; finance-related experience is preferred. Candidates should have strong organizational and communication skills, accuracy in data entry, proficiency with Microsoft Office, and experience with databases or CRM systems; rebate program knowledge is a plus.

Skills

Administrative Support
Data Entry
Documentation Management
Organizational Skills
Attention To Detail
Time Management
Written Communication
Verbal Communication
Customer Service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Database Software
CRM Systems
Rebate Processing
Reporting

Benefits

Health Benefits Plan
RRSP Investment Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Rebate Processing
Data Entry
Documentation Management
Reception
Scheduling
Correspondence
Database
CRM Systems
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer Inquiries
Stakeholder Communication
Rebate Applications
Eligibility Verification
Payments
Credits
Reporting
Redemption Rates
Process Improvement
Finance
Foodservice
Restaurant Supplies
Promotions
Incentives

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Office & administration jobs in Canada