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Added 5 mins ago
UO
Assistant Professor, Tenure-Track, Sociology, University of Cincinnati Clermont College
University of Cincinnati
Clermont, QC
- Contract
The University of Cincinnati Clermont College’s (UCCC) Social Sciences and Humanities (SSH) Department invites applications for a full-time, tenure-track Assistant Professor of Sociology…
Added 19 mins ago
IH
Administrative Assistant | Nursing Administration
Interior Health Authority
Salmon Arm, BC
- Full-time
The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as…
Added 49 mins ago
MO
March Break Camp - Inclusion Staff
Municipality of Clarington
Courtice, ON
- $20 to $20.65 CAD / hour
- Internship
The Municipality of Clarington’s Public Services Department, Community Services, Division is looking for dynamic, thoughtful, and resourceful staff to work with recreation program…
Added 49 mins ago
TU
Assistant Professor (tenure-track)
The University of British Columbia
Vancouver, BC
- Full-time
The Norman B. Keevil Institute of Mining Engineering (the “Department”), part of the Faculty of Applied Science at the University of British Columbia (UBC) Vancouver campus, invites…
Added 49 mins ago
DH
Assistant Front Office Manager
Delta Hotels and Resorts®
Quebec, QC
- Full-time
…satisfaction and maximizes the financial performance of the…
Added 1 hour ago
UO
Client Services Assistant
University of Victoria
Victoria, BC
- Full-time
Campus Security Services is a department within the Vice President Finance and Operations portfolio that provides security, community safety, personal safety, at-risk prevention services,…
Added 1 hour ago
Development Officer, Digital Giving
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Vancouver, BC
Guide the Assistant, Development in creating any necessary campaign related content for internal BC SPCA communications and assisting with external content creation where available.
Added 1 hour ago
IR
Patient Admitting Clerk
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Medical Office Assistant / Medical Secretary Certification
Added 1 hour ago
IR
Uncertified Cook
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Under the direction of the Manager, Support Services and Cook, the Assistant Cook performs the assigned duties for the provision of regular, therapeutic and texture modified meals related…
Added 1 hour ago
IR
Uncertified Cook
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Under the direction of the Manager, Support Services and Cook, the Assistant Cook performs the assigned duties for the provision of regular, therapeutic and texture modified meals related…
Added 1 hour ago
FH
Assistant Fairmont Gold Manager
Fairmont Hotels & Resorts
Banff, AB
- Full-time
Reporting to the Director of Fairmont Gold, the Assistant Fairmont Gold Manager oversees the daily Fairmont Gold operation and serves as the department’s operational leader in the…
Added 1 hour ago
WS
Accounting Assistant
Walcan Seafood Ltd
Heriot Bay, BC
- Full-time
…there may be a permanent opportunity. We are a busy accounting department serving a dynamic, successful seafood processing and sales company. Our processing facility and accounting office…
Added 1 hour ago
FA
Administrative Assistant
FTAI Aviation
Montreal, QC
- Full-time
The Administrative Assistant is responsible for providing administrative support to the General Manager and the full Executive Team of the Canadian business in a professional, efficient,…
Added 1 hour ago
CO
Driver Labourer - Public Works (up to 3)
City of Kingston
Kingston, ON
- $27 to $33.25 CAD / hour
- Part-time
Inspect and maintain equipment. Check, lubricate, refuel and clean any and all equipment, and report any malfunctions to the Assistant Supervisor
Added 2 hours ago
S
Retail Assistant Store Manager
Skechers
Burnaby, BC
- Part-time
The Assistant Store Manager position is critical to our success, providing support to the Management Team in all areas of operations management and team leadership. You’ll drive the store’s…
Added 2 hours ago
UO
Associate Director, Corporate and Foundation Relations
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $8,810.92 to $13,202.5 CAD / month
- Full-time
Reports to: One of: Senior Director, Director/Assistant Dean or Executive Director of Development
Added 2 hours ago
UO
Research Assistant Liu
University of British Columbia
Vancouver, BC · UBCV | Frank Forward Building (FORW)
- $31.06 to $33.86 CAD / hour
- Full-time
CUPE 116 Hourly - Research Assistant /Technician 3
Added 2 hours ago
SA
Simon & Schuster Canada Internships (4)
Simon and Schuster Books
Toronto, ON
- Volunteer
…they will experience "a day in the life" of an entry level assistant and will engage in work that contributes to their professional…
Added 2 hours ago
WR
Physician Assistant/Clinical Assistant- Mental Health- 20028684
Winnipeg Regional Health Authority (WRHA)
Winnipeg, MB
- Full-time
The Physician Assistant/Clinical Assistant will be required to perform, order, and interpret diagnostic, therapeutic investigations/interventions. Duties of this position can/will include…
Added 2 hours ago
NB
Physiotherapist {OPSEU CS-26-139}
North Bay Regional Health Centre (NBRHC)
North Bay, ON
- $42.51 to $59.29 CAD / hour
- Contract
Added 2 hours ago
Produce - Assistant Manager Produce
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Saskatoon, SK
The assistant department manager is responsible for supervising staff and ensuring the smooth operation of the department’s daily activities in the manager’s absence, including…
Added 2 hours ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Battleford, SK
- Full-time
Department: Community Health Services Administration
Added 2 hours ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Swift Current, SK
- Full-time
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 2 hours ago
HV
Financial Controller
Hilton Vancouver Downtown
Vancouver, BC
- Full-time
Build annual operating and capital budgets for each hotel with the GMs and department heads
Added 2 hours ago
Continuing Care Assistant
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Groupex Canada

Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

The Role

The Administrative Assistant plays a crucial role in supporting the efficient operation of the general office with a focus on the rebate process. This role involves administrative tasks such as data entry, documentation management, communication with stakeholders, assisting in the coordination of rebate-related activities and providing support to office and sales staff.

The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. The Administrative Assistant will be the first point of contact must project a professional image through in person, phone and electronic interactions.

Responsibilities

Administrative Support: Provide general administrative support to the entire office staff, including scheduling meetings, preparing correspondence, managing supplies and reception
Reception: Managing incoming calls, directing them to the appropriate person or department, and taking messages when necessary
Handling Correspondence: Sorting and distributing mail, emails, and faxes, as well as responding to general inquiries
Data Entry: Accurately input rebate information into the database or spreadsheet system, ensuring completeness and correctness of data
Documentation Management: Organize and maintain rebate documentation, including receipts, invoices, and other relevant records, ensuring easy retrieval and compliance with company policies
Communication: Serve as a point of contact for rebate inquiries, both internally and externally. Communicate with customers, vendors, and other departments to gather necessary information and resolve issues in a timely manner
Reporting: Assist in generating reports on rebate activities, including redemption rates, trends, and discrepancies, to provide insights for decision-making purposes
Coordination: Support the coordination of rebate-related tasks, such as processing applications, verifying eligibility, and issuing payments or credits
Process Improvement: Participate in the continuous improvement of rebate processes and procedures to enhance efficiency, accuracy, and customer satisfaction

Background Experience, Skills and Education

High school diploma or equivalent
Proven experience in administrative support roles, preferably in a finance-related environment
Strong organizational skills with the ability to prioritize tasks and manage time effectively
Excellent attention to detail and accuracy in data entry and documentation management
Effective communication skills, both verbal and written, with the ability to interact professionally with stakeholders at all levels
Ability to work independently with minimal supervision and collaborate effectively in a team environment
Knowledge of rebate programs, promotions, or incentives is a plus
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database software or CRM systems
A positive, can-do attitude
Enjoys working with a fun and collaborative team

About Groupex Canada https://www.groupex.com/

Groupex was established in 1984 by a small group of independent restaurants. Responding to pricing competition from large foodservice chains, this group combined their purchases to earn volume discounts and rebates. Today Groupex uses the buying power of its national membership base to negotiate savings on essential restaurant supplies and services. Groupex programs cover the most essential foodservice products and services. Members save thousands of dollars on beverages, food, operational and financial programs.

Why Work at Groupex?

A rewarding and challenging career with an established company in an exciting and fast paced industry
A training and support structure to ensure you have the tools to succeed
A compensation package which includes a competitive salary, a complete health benefits plan, and an RRSP investment program

Apply About employer

More about this job

Responsibilities

Provide general office and reception support, including handling correspondence, scheduling, and maintaining supplies. Enter and organize rebate data and documentation, respond to rebate inquiries, assist with reporting and rebate coordination, and contribute to process improvements.

Requirements

A high school diploma or equivalent and proven administrative support experience are required; finance-related experience is preferred. Candidates should have strong organizational and communication skills, accuracy in data entry, proficiency with Microsoft Office, and experience with databases or CRM systems; rebate program knowledge is a plus.

Skills

Administrative Support
Data Entry
Documentation Management
Organizational Skills
Attention To Detail
Time Management
Written Communication
Verbal Communication
Customer Service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Database Software
CRM Systems
Rebate Processing
Reporting

Benefits

Health Benefits Plan
RRSP Investment Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Rebate Processing
Data Entry
Documentation Management
Reception
Scheduling
Correspondence
Database
CRM Systems
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer Inquiries
Stakeholder Communication
Rebate Applications
Eligibility Verification
Payments
Credits
Reporting
Redemption Rates
Process Improvement
Finance
Foodservice
Restaurant Supplies
Promotions
Incentives

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