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Groupex Canada

Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

The Role

The Administrative Assistant plays a crucial role in supporting the efficient operation of the general office with a focus on the rebate process. This role involves administrative tasks such as data entry, documentation management, communication with stakeholders, assisting in the coordination of rebate-related activities and providing support to office and sales staff.

The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. The Administrative Assistant will be the first point of contact must project a professional image through in person, phone and electronic interactions.

Responsibilities

Administrative Support: Provide general administrative support to the entire office staff, including scheduling meetings, preparing correspondence, managing supplies and reception
Reception: Managing incoming calls, directing them to the appropriate person or department, and taking messages when necessary
Handling Correspondence: Sorting and distributing mail, emails, and faxes, as well as responding to general inquiries
Data Entry: Accurately input rebate information into the database or spreadsheet system, ensuring completeness and correctness of data
Documentation Management: Organize and maintain rebate documentation, including receipts, invoices, and other relevant records, ensuring easy retrieval and compliance with company policies
Communication: Serve as a point of contact for rebate inquiries, both internally and externally. Communicate with customers, vendors, and other departments to gather necessary information and resolve issues in a timely manner
Reporting: Assist in generating reports on rebate activities, including redemption rates, trends, and discrepancies, to provide insights for decision-making purposes
Coordination: Support the coordination of rebate-related tasks, such as processing applications, verifying eligibility, and issuing payments or credits
Process Improvement: Participate in the continuous improvement of rebate processes and procedures to enhance efficiency, accuracy, and customer satisfaction

Background Experience, Skills and Education

High school diploma or equivalent
Proven experience in administrative support roles, preferably in a finance-related environment
Strong organizational skills with the ability to prioritize tasks and manage time effectively
Excellent attention to detail and accuracy in data entry and documentation management
Effective communication skills, both verbal and written, with the ability to interact professionally with stakeholders at all levels
Ability to work independently with minimal supervision and collaborate effectively in a team environment
Knowledge of rebate programs, promotions, or incentives is a plus
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database software or CRM systems
A positive, can-do attitude
Enjoys working with a fun and collaborative team

About Groupex Canada https://www.groupex.com/

Groupex was established in 1984 by a small group of independent restaurants. Responding to pricing competition from large foodservice chains, this group combined their purchases to earn volume discounts and rebates. Today Groupex uses the buying power of its national membership base to negotiate savings on essential restaurant supplies and services. Groupex programs cover the most essential foodservice products and services. Members save thousands of dollars on beverages, food, operational and financial programs.

Why Work at Groupex?

A rewarding and challenging career with an established company in an exciting and fast paced industry
A training and support structure to ensure you have the tools to succeed
A compensation package which includes a competitive salary, a complete health benefits plan, and an RRSP investment program

Apply About employer

More about this job

Responsibilities

Provide general office and reception support, including handling correspondence, scheduling, and maintaining supplies. Enter and organize rebate data and documentation, respond to rebate inquiries, assist with reporting and rebate coordination, and contribute to process improvements.

Requirements

A high school diploma or equivalent and proven administrative support experience are required; finance-related experience is preferred. Candidates should have strong organizational and communication skills, accuracy in data entry, proficiency with Microsoft Office, and experience with databases or CRM systems; rebate program knowledge is a plus.

Skills

Administrative Support
Data Entry
Documentation Management
Organizational Skills
Attention To Detail
Time Management
Written Communication
Verbal Communication
Customer Service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Database Software
CRM Systems
Rebate Processing
Reporting

Benefits

Health Benefits Plan
RRSP Investment Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Rebate Processing
Data Entry
Documentation Management
Reception
Scheduling
Correspondence
Database
CRM Systems
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer Inquiries
Stakeholder Communication
Rebate Applications
Eligibility Verification
Payments
Credits
Reporting
Redemption Rates
Process Improvement
Finance
Foodservice
Restaurant Supplies
Promotions
Incentives

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