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Added 1 min ago
LI
Director of Enterprise Sales (New Business)
Loopio Inc.
Remote, Canada
- $288,000 to $324,000 CAD / year
- Full-time
- Remote
Loopio is seeking a proven Director of Enterprise Sales to lead our team into its next chapter of growth. If you're a proven sales leader who consistently beats quota, builds…
Added 15 mins ago
UO
Client Services Assistant
University of Victoria
Victoria, BC
- Full-time
…reporting to the Manager, Commuter Services, the Client Services Assistant (CSA) is responsible for the delivery of front office services including citation resolution, data entry, campus…
Added 15 mins ago
JR
Area Manager - Kitchen Supply/Housewares
JRoss Retail Recruiters
Vancouver, BC
- Full-time
…day-to-day store leadership with broader responsibility for people, sales, operations, and execution across the market. The successful candidate will be a strong retail leader who can…
Added 16 mins ago
SE
Senior Power System Engineer
Schneider Electric
Quebec, QC · UNAVAILABLE, Ontario · Dollard, Quebec
- Full-time
Work with Solutions Sales team and potential customers to help qualifying customer needs, and potential energy solutions;
Added 45 mins ago
W(
Key Holder
WINS (Women In Need Society)
Calgary, AB
- Full-time
…service responsibilities in the absence of the Store Manager or Assistant Store…
Added 45 mins ago
A
Senior Software Developer, Frontend
Autodesk
Toronto, ON
- Full-time
…across all aspects of frontend development to join the Autodesk Assistant engineering platform team. Autodesk Assistant is a conversational, AI agent-powered experience integrated across…
Added 46 mins ago
WS
Accounting Assistant
Walcan Seafood Ltd
Heriot Bay, BC
- Full-time
…department serving a dynamic, successful seafood processing and sales company. Our processing facility and accounting office is located on the waterfront on Quadra Island with beautiful…
Added 46 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Vancouver, BC
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 46 mins ago
SD
Merchandiser, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Saanichton, BC
- Full-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 1 hour ago
A
Senior Software Developer, Frontend
Autodesk
Toronto, ON
- Full-time
…across all aspects of frontend development to join the Autodesk Assistant engineering platform team. Autodesk Assistant is a conversational, AI agent-powered experience integrated across…
Added 1 hour ago
LV
ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Sherbrooke, QC
- Full-time
Performance bonuses (in-store sales or management position)
Added 1 hour ago
DT
Assistant Manager I
Dollar Tree Stores
Vegreville, AB
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 1 hour ago
S
Retail Assistant Store Manager
Skechers
Burnaby, BC
- Part-time
The Assistant Store Manager position is critical to our success, providing support to the Management Team in all areas of operations management and team leadership. You’ll drive the store’s…
Added 1 hour ago
R
Mortgage Specialist Assistant
RBC
Ottawa, ON
- Part-time
As a Mortgage Specialist assistant you will support a top producing Mortgage Specialist in meeting sales objectives and related activities by providing value added administrative service…
Added 1 hour ago
UO
Associate Director, Corporate and Foundation Relations
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $8,810.92 to $13,202.5 CAD / month
- Full-time
Reports to: One of: Senior Director, Director/Assistant Dean or Executive Director of Development
Added 1 hour ago
SA
Simon & Schuster Canada Internships (4)
Simon and Schuster Books
Toronto, ON
- Volunteer
…within a variety of areas including editorial, marketing, and sales and in those departments, they will be able to explore all aspects of the industry. While guided by a mentor they will…
Added 1 hour ago
LV
ASSISTANT.E GÉRANT.E JUNIOR-EN
La Vie En Rose
Rouyn-Noranda, QC
- Full-time
Performance bonuses (in-store sales or management position)
Added 1 hour ago
R-
Assistant Store Manager - Metral Place Centre
RCL - Reitmans Canada Ltd/Ltée
Nanaimo, BC
- Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 1 hour ago
LV
ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Quebec, QC
- Full-time
Performance bonuses (in-store sales or management position)
Added 1 hour ago
LC
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Lasalle, ON
- Full-time
…focusing on improving product flow from the backroom to the sales…
Added 1 hour ago
LV
ASSISTANT.E GÉRANT.E JUNIOR-EN
La Vie En Rose
Quebec, QC
- Full-time
Performance bonuses (in-store sales or management position)
Added 1 hour ago
CS
Assistant Store Manager
Columbia Sportswear Company
AB · CrossIron Mills
- Full-time
As an Assistant Store Manager, you will be a key member of the Store Leadership Team, and you will assist the Store Manager to ensure effective store operations. This role executes…
Added 1 hour ago
B
Assistant Branch Manager
BMO
Toronto, ON
- Full-time
…Understands the needs of BMO customers or prospects to provide sales and service in the best interests of the customer. Advises customers on products and strategies that meet their…
Added 1 hour ago
A
Third Key Holder
Ardene
Woodstock, ON
- Full-time
In the absence of the Store Manager and the Assistant Manager, the Third Key Holder is responsible for overseeing all store operations including: opening and closing procedures, store…
Added 1 hour ago
F
Chief Revenue Officer (CRO) & Co-founder - AI for Small Law Firms
FutureSight
Canada
- Full-time
Claire - AI Marketing Assistant. Claire helps firms generate and nurture demand through content, digital marketing, campaign management and optimization, lead nurturing, and ongoing…

Groupex Canada

Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

The Role

The Administrative Assistant plays a crucial role in supporting the efficient operation of the general office with a focus on the rebate process. This role involves administrative tasks such as data entry, documentation management, communication with stakeholders, assisting in the coordination of rebate-related activities and providing support to office and sales staff.

The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. The Administrative Assistant will be the first point of contact must project a professional image through in person, phone and electronic interactions.

Responsibilities

Administrative Support: Provide general administrative support to the entire office staff, including scheduling meetings, preparing correspondence, managing supplies and reception
Reception: Managing incoming calls, directing them to the appropriate person or department, and taking messages when necessary
Handling Correspondence: Sorting and distributing mail, emails, and faxes, as well as responding to general inquiries
Data Entry: Accurately input rebate information into the database or spreadsheet system, ensuring completeness and correctness of data
Documentation Management: Organize and maintain rebate documentation, including receipts, invoices, and other relevant records, ensuring easy retrieval and compliance with company policies
Communication: Serve as a point of contact for rebate inquiries, both internally and externally. Communicate with customers, vendors, and other departments to gather necessary information and resolve issues in a timely manner
Reporting: Assist in generating reports on rebate activities, including redemption rates, trends, and discrepancies, to provide insights for decision-making purposes
Coordination: Support the coordination of rebate-related tasks, such as processing applications, verifying eligibility, and issuing payments or credits
Process Improvement: Participate in the continuous improvement of rebate processes and procedures to enhance efficiency, accuracy, and customer satisfaction

Background Experience, Skills and Education

High school diploma or equivalent
Proven experience in administrative support roles, preferably in a finance-related environment
Strong organizational skills with the ability to prioritize tasks and manage time effectively
Excellent attention to detail and accuracy in data entry and documentation management
Effective communication skills, both verbal and written, with the ability to interact professionally with stakeholders at all levels
Ability to work independently with minimal supervision and collaborate effectively in a team environment
Knowledge of rebate programs, promotions, or incentives is a plus
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database software or CRM systems
A positive, can-do attitude
Enjoys working with a fun and collaborative team

About Groupex Canada https://www.groupex.com/

Groupex was established in 1984 by a small group of independent restaurants. Responding to pricing competition from large foodservice chains, this group combined their purchases to earn volume discounts and rebates. Today Groupex uses the buying power of its national membership base to negotiate savings on essential restaurant supplies and services. Groupex programs cover the most essential foodservice products and services. Members save thousands of dollars on beverages, food, operational and financial programs.

Why Work at Groupex?

A rewarding and challenging career with an established company in an exciting and fast paced industry
A training and support structure to ensure you have the tools to succeed
A compensation package which includes a competitive salary, a complete health benefits plan, and an RRSP investment program

Apply About employer

More about this job

Responsibilities

Provide general office and reception support, including handling correspondence, scheduling, and maintaining supplies. Enter and organize rebate data and documentation, respond to rebate inquiries, assist with reporting and rebate coordination, and contribute to process improvements.

Requirements

A high school diploma or equivalent and proven administrative support experience are required; finance-related experience is preferred. Candidates should have strong organizational and communication skills, accuracy in data entry, proficiency with Microsoft Office, and experience with databases or CRM systems; rebate program knowledge is a plus.

Skills

Administrative Support
Data Entry
Documentation Management
Organizational Skills
Attention To Detail
Time Management
Written Communication
Verbal Communication
Customer Service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Database Software
CRM Systems
Rebate Processing
Reporting

Benefits

Health Benefits Plan
RRSP Investment Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Rebate Processing
Data Entry
Documentation Management
Reception
Scheduling
Correspondence
Database
CRM Systems
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer Inquiries
Stakeholder Communication
Rebate Applications
Eligibility Verification
Payments
Credits
Reporting
Redemption Rates
Process Improvement
Finance
Foodservice
Restaurant Supplies
Promotions
Incentives

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