Administrative Assistant

COMPANY STATEMENT:

Founded in Toronto in 1962, Guardian Capital Group Limited (Guardian) is a global financial services company, which provides investment management services to institutional, retail and private high and ultra-high-net-worth clients through its subsidiaries. Guardian is headquartered in Canada and operates in Canada, the United Kingdom, the United States and the Caribbean. Guardian is a wholly owned subsidiary of Desjardins Global Asset Management Inc., which is part of the Desjardins Group. To learn more about Guardian, visit www.guardiancapital.com.

JOB STATEMENT:

We are looking for an Administrative Assistant to provide administrative and strategic support to our Institutional Investment leaders at our head office in downtown Toronto. This role will be a true partner in the business and involve extensive organizing, coordinating, planning, and collaborating. The successful candidate will be a forward-thinking team player with a high degree of professionalism, confidentiality, discretion, and judgment. A keen eye for detail with a service-oriented attitude is also essential.

ESSENTIAL FUNCTIONS:

Executive & Administrative Support

• Manage complex calendars, schedule meetings, and coordinate logistics for assigned leaders.
• Coordinate internal and external meetings, including agenda preparation, meeting materials, catering, and follow-up on action items.
• Prepare, submit, and reconcile expense reports.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and conference registrations.
• Assist with presentation preparation, printing, binding, and meeting logistics.
• Coordinate team events, client events, and departmental meetings.
• Maintain records, files, and documentation in accordance with company policies.
• Provide backup support to other Executive Assistants, Administrative Assistants, Reception, and Office Services as required.

Additional Responsibilities

• Support conference and event tracking.
• Maintain compliance reporting and annual tracking activities.
• Assist with special projects and other duties as assigned.

QUALIFICATIONS:

• Post-secondary education
• Minimum of 5 years of experience in an Administrative Assistant role or other relevant experience
• Bilingual (French/English) candidates preferred
• Previous financial services experience preferred
• Excellent and top-notch skills and experience in the entire MS Office Suite
• Experience in problem-solving and data analysis
• Ability to manage confidential information with a high degree of diplomacy
• Excellent organizational and time-management skills
• Ability to work independently, manage multiple tasks and projects and meet deadlines
• Critical thinking skills and initiative to consistently deliver quality work.
• Detail oriented and accurate
• Excellent analytical and problem-solving skills
• Strong communication and organizational skills
• Professional attitude and customer centric

COMPENSATION:

• The base salary range is expected to be between $65,000 - $75,000, with eligibility for a discretionary bonus.