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Added 1 hour ago
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Construction Project Administrator
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Gulf Operators Ltd.

Construction Project Administrator

Saint John, NB, Canada

Job type: Full-time
Apply by: Oct 18, 2026
Experience: 2+ years of administrative, project administration, or document control experience
Posting language: English
Posted: Sep 18, 2026

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Original job description

Job Description

The Construction Project Administrator provides administrative and document control support to Project Managers, Project Coordinators, Superintendents, and field personnel. This position is responsible for maintaining project records, managing documentation, tracking project information, supporting cost and productivity reporting, and ensuring data accuracy throughout the lifecycle of construction projects.

The successful candidate will be highly organized, detail-oriented, and capable of managing multiple deadlines while maintaining accurate project records and supporting efficient project execution.

Responsibilities

Project Documentation & Document Control

Maintain and control all project documentation, including RFIs, submittals, change orders, drawings, specifications, meeting minutes, contracts, and turnover packages
Ensure records are accurate, current, properly distributed, tracked, and archived.

Project Administration & Coordination

Provide administrative support to Project Managers, Coordinators, Superintendents, and field teams.
Coordinate meetings, manage correspondence, process purchase orders, track subcontractor documentation, and support project closeout activities.

Project Reporting & Data Management

Maintain project databases, logs, spreadsheets, and reporting tools.
Compile and distribute daily, weekly, and monthly project reports, productivity metrics, and project status updates.

Cost Tracking & Operational Support

Assist with labour, equipment, material, and cost tracking.
Support forecasting, resource planning, vendor quotation management, and contract administration activities.

Stakeholder & Compliance Coordination

Serve as a liaison between project teams, clients, consultants, vendors, subcontractors, and regulatory bodies.
Ensure required permits, insurance certificates, compliance documents, and project records are maintained and available.

Qualifications

Education

Equivalent combination of education and experience
Diploma or Certificate in office admin, business admin, project admin, accounting, or construction admin will be considered an asset

Experience

2+ years of administrative, project administration, or document control experience
Previous experience in construction, industrial, engineering, or project-based environments is considered an asset.
Experience managing large volumes of documentation and data entry is preferred

Knowledge And Skills

Experience supporting multiple construction projects simultaneously.
Experience with document control processes.
Knowledge of project cost tracking and reporting systems.
Familiarity with electronic records management and workflow processes.
Experience in a heavy civil, industrial, or infrastructure construction environment.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Join Gulf Operators , a leader in civil construction and one of the largest producers of high-quality aggregate in the Maritimes. With over 40 years of experience serving the New Brunswick market and providing aggregate products across the Maritimes, Gulf Operators is known for delivering tailored solutions to the toughest challenges. Our expertise spans renewable energy, wind projects, refinery infrastructure, marine terminals, road and rail construction, and more. At Gulf Operators, you’ll be part of a team that prioritizes safety, environmental responsibility, and quality, supported by a highly trained workforce and a well-maintained fleet. If you're seeking a rewarding career with a company committed to excellence and innovation, Gulf Operators is the place to build your career !

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More about this job

Responsibilities

The Construction Project Administrator provides administrative and document control support to project teams, including managing project records, RFIs, and submittals. They are also responsible for tracking project costs, compiling reports, and coordinating between stakeholders and regulatory bodies.

Requirements

Candidates should have 2+ years of administrative or document control experience, preferably in construction or industrial environments. A diploma or certificate in office, business, or construction administration is considered an asset.

Skills

Document control
Project administration
Data entry
Cost tracking
Reporting
Project coordination
Records management
Purchase orders
Subcontractor management
Compliance
Resource planning
Vendor management
Communication
Organization
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Construction
Project administration
Document control
RFIs
Submittals
Change orders
Project management
Cost tracking
Data management
Procurement
Compliance
Reporting
Industrial construction
Civil construction
Infrastructure
Records management
Administrative support
Vendor management
Resource planning
Project closeout

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