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Added 4 mins ago
FG
Laline - Store Manager - Fairview Mall
Fox Group Canada Inc.
Toronto, ON
- Full-time
As a Store Manager, you are a charismatic leader with exceptional service and sales acumen. Reporting into the Area Manager, you will drive the growth and awareness of Laline in your store…
Added 4 mins ago
RC
Production Assembler
Reliable Controls
Edmonton, AB
- Full-time
…team specializes in the design, development, and assembly of building automation controls and software programs. We're working hard to create solutions for building operators to enable the…
Added 4 mins ago
CH
Senior Building Manager, Portfolio Support & Training
Co-operative Housing Federation BC
Vancouver, BC
- Full-time
Reporting to the Managing Director of Housing Operations, The Senior Building Manager, Portfolio Support & Training supports the effective operation of housing co-operatives across…
Added 4 mins ago
B
Senior Analyst, Credit Risk Analytics, Stress Testing (12 Month Contract)
BMO
Toronto, ON · FCP
- Full-time
Leads or assists with the maintenance, monitoring, measurement & reporting on the status of the stress testing and scenario analysis program to various internal & external stakeholder…
Added 4 mins ago
CO
Librarian 1 Children Youth Services
City of New Westminster
New Westminster, BC · Public Library, British Columbia
- Full-time
Reporting to the Manager of Programs and Community Development and under the supervision of the Librarian 2 Children and Youth Services, you will provide programs, public service,…
Added 19 mins ago
C
Assistant Food Store Manager, Martensville (Ref#: M47) Saskatoon Co-op
Co-op
Martensville, SK
- Full-time
Reporting to the Food Store Manager, responsibilities for the position include the following:
Added 19 mins ago
C
Assistant Food Store Manager, Stonebridge (Ref#: M48) Saskatoon Co-op
Co-op
Saskatoon, SK
- Full-time
Reporting to the Food Store Manager, responsibilities for the position include the following:
Added 19 mins ago
C
Agro Delivery Driver C3 (Temporary) - Innisfail - Central Alberta Co-op
Co-op
AB · Red Deer County, AB
- Part-time
Are you a motivated individual with a commitment to safety and customer service? Do you excel in fast-paced environments? Innisfail Agro Centre presents the perfect opportunity for you!…
Added 19 mins ago
NR
Maintenance Technician
Northview Residential REIT
Bonnyville, AB
- Full-time
We are looking for a Maintenance Technician to join our Residential team in Bonnyville, AB. Reporting to the Regional Manager, you are responsible for maintaining the safety, functionality…
Added 19 mins ago
Manufacturing Engineering Specialist
BWXT
Peterborough, ON
…design, manufacture, development, testing, parts supply, and service of on-power refueling, reactor maintenance, and nuclear medicine delivery tooling sold around the world. We are the…
Added 20 mins ago
IG
Building Automation Systems Technician
Integriti Global
Quebec, QC
- Full-time
As a Building Automation Technician, you will be in the field working directly on construction sites or existing buildings. You will participate in construction and modernization projects…
Added 20 mins ago
FR
Operations Manager
Foresight Recruitment Group
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…well-established, privately held Calgary commercial real estate owner and manager to find an Operations Manager for its downtown office portfolio. The organization owns and operates a…
Added 20 mins ago
CW
Branch Administrator
CIBC Wood Gundy
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…demonstration of high levels of internal and external client service, adherence to compliance and audit requirements and maintenance of branch…
Added 49 mins ago
TE
Project Manager, Reliability Execution
TC Energy
Airdrie, AB · Calgary, AB
- Full-time
As a Project Manager, Reliability Execution, you will be a key contributor to the management of complex facility maintenance work, supporting the reliable operation and continuous…
Added 49 mins ago
Houseperson
Northland Properties
Richmond, BC
Ensures all maintenance and safety hazards are promptly reported to the Supervisor/Manager to minimize hazard risk
Added 49 mins ago
Service Coordinator
GWL Realty Advisors
Toronto, ON
We are seeking a Service Coordinator to ensure the building’s daily operations meet our high standards. This role is ideal for a responsible individual who thrives in a dynamic environment,…
Added 49 mins ago
TS
Justice Support Worker
The Salvation Army Canada and Bermuda Territory
Regina, SK
- Full-time
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help…
Added 49 mins ago
S
Project Coordinator, Clinical Informatics
Sanya’k̓ula
Vancouver, BC
- Full-time
…project management team, works in collaboration with the Project Manager and Executive Director to identify and prioritize projects, and is responsible for the coordination of projects,…
Added 49 mins ago
SD
Carpenter
School District 60
Fort St. John, BC
- Full-time
Reporting to the Operations Manager, this position performs carpentry maintenance, repair, alteration and installation tasks including renovations and modifications.
Added 1 hour ago
Line Runner
Hilton Food Group Plc
Brantford, ON
…or equipment concerns to the Line Leader or Production Shift…
Added 1 hour ago
CE
Senior Geoscience Technologist
Cenovus Energy
Calgary, AB
- Full-time
Cenovus is seeking a Senior Geoscience Technologist to join our Thermal Geoscience Development team. Reporting to the Manager, Foster Creek Geoscience Development, this role supports…
Added 1 hour ago
BP
Receiving Clerk - Full Time
Bass Pro Shops
Calgary, AB
- Full-time
Reporting to the Retail Manager - Operations, a Receiving Outfitter is responsible for backend operations including receiving, warehouse, inventory control, replenishment, stocking and…
Added 1 hour ago
MG
Equiptment Manager
Mississaugua Golf & Country Club
ON · Mississauga, ON
- Full-time
The Mississaugua Golf and Country Club is seeking a Equipment Manager to oversee the maintenance, servicing, repair, and upkeep of all golf-related machinery and equipment. This role is…
Added 1 hour ago
EC
Dietary Aid
Eatonville Care Centre
Toronto, ON · Etobicoke, ON
- Part-time
The Dietary Aide reports to the Food Service Manager/ Food Service Supervisor and is expected to demonstrate commitment to resident safety by preparing meals directed by the cook for…
Added 1 hour ago
HP
374-26 Building Support Services - Plumber, Facilities Management, Full-Time, Stratford
Huron Perth Healthcare Alliance
Stratford, ON
- Full-time
Directly responsible to the Manager, Facilities Management for effectively and efficiently providing quality maintenance services as assigned.

GWL Realty Advisors

Service Coordinator

Toronto, ON, Canada

The base salary for this position is between $42,600.00 to $57,700.00 annually.

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Job details

Pay: The base salary for this position is between $42,600.00 to $57,700.00 annually.
Experience: 1+ year of experience in residential property management operations, including strong organizational and scheduling skills
Posting language: English
Posted: Nov 3, 2026

Original job description

GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.

We are seeking a Service Coordinator to ensure the building’s daily operations meet our high standards. This role is ideal for a responsible individual who thrives in a dynamic environment, enjoys managing changing priorities, and values strong relationships with residents and contractors. The Service Coordinator oversees day-to-day operations, including but not limited to: addressing resident concerns promptly, maintaining building standards and conducting suite inspections, managing resident access and parking assignments, performing audits (parking, lockers, etc.) and coordinating and assigning work to maintenance and janitorial teams in collaboration with the Maintenance Manager.

RESPONSIBILITIES

Respond to and resolve resident concerns in a timely and professional manner
Manage all incoming and outgoing resident emails and internal/external communications
Monitor work orders to ensure completion within 24–48 hours and create purchase orders as required
Liaise with Leasing team for lease renewals, assignments, and roommate changes, ensuring accurate system updates
Manage resident access systems, including fob creation, visitor parking passes, buzzer registration, and parking/locker assignments
Execute monthly and quarterly resident events
Maintain excellent resident relations through collaborative problem-solving with team members

Administration & Reporting

Conduct regular property and vacant suite inspections to ensure building standards are met
Coordinate with Maintenance Manager and contractors to address maintenance issues promptly
Issue and process purchase orders, verify completed work, and ensure timely vendor invoicing and payment
Monitor resident arrears and take appropriate action, including eviction notices and LTB filings
Issue notices of entry and coordinate scheduling with residents Post and distribute building notices via email, common areas, and suites as required
Process notices to vacate, conduct pre-move-out inspections, and update turnover schedules
Conduct move-out inspections and prepare adjustment forms for Property Administrators
Manage suite turnover, including vendor coordination and Yardi updates to meet rent-ready timelines
Issue contractor and visitor passes and maintain accurate records
Prepare adjustment forms for resident charges and fines
Conduct annual and complaint-driven suite inspections; issue warning letters as needed
Facilitate insurance claims for resident-caused damages and provide required documentation
Address deficiencies from inspections promptly
Oversee guest suite and amenity upkeep, ensuring cleanliness and readiness for bookings
Perform general administrative duties, reporting, and inventory management as required

QUALIFICATIONS

High school diploma
1+ year of experience in residential property management operations, including strong organizational and scheduling skills
Excellent verbal and written communication skills; ability to build positive relationships with team members and residents
Professional, self-motivated, and flexible with strong conflict-resolution abilities
Ability to manage multiple priorities, meet tight deadlines, and work under pressure with accuracy and attention to detail
Availability to work during month-end periods, including weekends and statutory holidays
Proficiency in Microsoft Office and property management/accounting software; preference for Yardi experience
Commitment to confidentiality, integrity, and alignment with company values

The base salary for this position is between $42,600.00 to $57,700.00 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

WHAT WE OFFER

Comprehensive paid time off, including vacation and personal days
Annual performance-based bonus opportunity
Comprehensive health and wellness benefits
Up to $2,000 annually for professional development
Up to $5,000 in mental health coverage
Collaborative workplace with team engagement opportunities

Our Business
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

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More about this job

Responsibilities

The Service Coordinator oversees daily building operations, including resident relations, suite inspections, and maintenance coordination. They are responsible for managing resident access, processing purchase orders, and ensuring building standards are consistently met.

Requirements

Candidates must have a high school diploma and at least one year of experience in residential property management. Strong organizational, communication, and conflict-resolution skills are required, along with proficiency in Microsoft Office and property management software.

Skills

Property management
Customer service
Conflict resolution
Scheduling
Administrative support
Vendor management
Building maintenance coordination
Yardi
Microsoft Office
Communication
Problem-solving
Attention to detail
Reporting
Inventory management
Lease administration

Benefits

Paid time off
Vacation days
Personal days
Performance-based bonus
Health benefits
Wellness benefits
Professional development allowance
Mental health coverage

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Residential Real Estate
Service Coordinator
Building Operations
Suite Inspections
Maintenance Coordination
Yardi
Purchase Orders
Resident Relations
Lease Renewals
Access Control
Vendor Invoicing
Arrears Management
LTB Filings
Administrative Duties
Inventory Management
Conflict Resolution
Scheduling
Customer Service
Property Standards

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