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Multi Unit Practice Manager - Dentalcorp Deep River and Pembroke
dentalcorp
Deep River, ON · Wellspring Dental Deep River
- Full-time
Build and execute plans to improve daily operations of the practice ensuring maximum productivity, operational excellence and develop strategies to increase organic patient growth
Added 3 mins ago
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IT Quality Engineer - AVP
Citi
Mississauga, ON
- Full-time
Collaborate with Development, Operations, and Business stakeholders to ensure comprehensive test coverage, production readiness, and successful delivery.
Added 3 mins ago
Director, Patient Access & Channel Strategy
Inctye
Montreal, QC · Ville St. Laurent, Quebec
Act as Incyte Canada’s internal Quality Assurance (QA) Ambassador for PSP operations - overseeing SOP adherence, supporting inspection readiness, and championing continuous improvement…
Added 3 mins ago
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Financial Services Representative - Mascouche
CIBC
Mascouche, QC
- Full-time
Added 3 mins ago
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Senior Crude & Diluent Commercial Scheduler
Cenovus Energy
Calgary, AB
- Full-time
The Crude Oil & Diluent Senior Scheduler is a front-line commercial operations role responsible for the safe, compliant, and value-optimized movement of crude oil and diluent across…
Added 3 mins ago
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Senior Analyst, Investment Platforms
BMO
Toronto, ON · FCP
- Full-time
…Processes may be related to (but are not limited to) fulfillment, operations, services, sales,…
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Analyst, Investment Platforms
BMO
Toronto, ON · FCP
- Full-time
…Processes may be related to (but are not limited to) fulfillment, operations, services, sales,…
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Bilingual Automotive Fixed Ops Specialist - Training and Implementation
PBS Systems
Calgary, AB
1-2 years’ experience in a car dealership environment, with a focus in Fixed Operations
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VP, Managing Counsel- ADP Canada
ADP
Toronto, ON · Etobicoke, Ontario
- Full-time
Provide balanced, strategic, and practical legal advice to all levels of the business relating to ADP Canada’s business operations and corporate functions and the introduction of new…
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Facilities/Office Administrator - 6 month contract
MCAP
Toronto, ON
The Facilities Associate participates in cross-site training to support operations at multiple locations as required (currently the Toronto and Waterloo locations).
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Property Manager
Marcon
Vancouver, BC
- $75,000 to $105,000 CAD / year
- Full-time
Marcon is seeking a Property Manager to independently manage day-to-day property operations across an assigned portfolio of income-producing assets in the Lower Mainland. The portfolio may…
Added 3 mins ago
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Sr. Manager, Development, Tim Hortons, Ontario West (18 Month Fixed-Term)
Restaurant Brands International
Toronto, ON
- Full-time
Project coordination with Development Analytics, Construction, Legal and Field Operations teams from project inception to restaurant opening.
Added 3 mins ago
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Systems Administrator & Business Analyst
University of Niagara Falls Canada
Niagara Falls, ON
- $90,000 to $110,000 CAD / year
- Full-time
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VP, Surety Solutions
Tokio Marine Canada Ltd.
Toronto, ON
- Full-time
Help lead the day-to-day surety operations for Ontario and Atlantic Canada, promoting consistent underwriting practices, strong execution, accountability and effective communication across…
Added 3 mins ago
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Intermediate Data Analyst
HRbrain Inc.
Toronto, ON
- Full-time
Partner with SMEs across departments (e.g., finance, marketing, operations) to understand business requirements and domain-specific challenges.
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Business Analyst I
Infotek Consulting Inc.
Toronto, ON
- $37 to $42.5 CAD / hour
- Contract
Build strong relationships with stakeholders such as Operations, Technology, Finance, and third-party vendors to enhance processes and drive continuous improvements.
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Executive Director
Confidential
Winnipeg, MB
- Full-time
…strong business judgment with a hands-on approach to people, operations, and service…
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Senior Director of Operations
Confidential
Winnipeg, MB
- Full-time
We are a respected and well-established organization seeking a Senior Director of Operations based in Winnipeg. This opportunity is ideal for a strategic leader who is looking for a new…
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Founding GTM Lead
Ultrassure
Toronto, ON
- Full-time
Deliver tailored demonstrations across underwriting, contracts, claims, accounting and operations.
Added 3 mins ago
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Materials Coordinator
Cando Rail & Terminals
Oakbank, MB
- Full-time
Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload…
Added 3 mins ago
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Cash Management Analyst
SPECTRAFORCE Canada
Toronto, ON · Greater Toronto Area, Canada
- Contract
Job Title: Cash Management Operations Analyst
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SAP Senior Business Systems Analyst (SAP Finance)
Addmore Group
Oshawa, ON
- Full-time
…engagement to enable efficient, compliant, and scalable financial…
Added 3 mins ago
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Lead Revenue Operations Analyst
OpenText
Waterloo, ON
- Full-time
OpenText is seeking a Lead Revenue Operations Analyst to join our growing Support Revenue Operations team, acting as a key financial partner focused on adding value to the business. This…
Added 3 mins ago
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Product Manager - License and Entitlement Operations
Salesforce Partner Canada
Toronto, ON
- Full-time
Join Product Operations to own licensing and entitlements for new product launches at Salesforce. You'll turn packaging and pricing decisions into the licenses, entitlements, and selling…
Added 3 mins ago
AA
Payroll and benefits specialist
Accounting Advantage
Toronto, ON · Scarborough, ON
- $70,000 to $90,000 CAD / year
- Full-time
We are seeking a highly skilled Payroll & Benefits Specialist to fully own and execute our end-to-end payroll and benefits operations for both Canada and the United States.

GWL Realty Advisors

Service Coordinator

Toronto, ON, Canada

The base salary for this position is between $42,600.00 to $57,700.00 annually.

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Job details

Pay: The base salary for this position is between $42,600.00 to $57,700.00 annually.
Experience: 1+ year of experience in residential property management operations, including strong organizational and scheduling skills
Posting language: English
Posted: Nov 3, 2026

Original job description

GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.

We are seeking a Service Coordinator to ensure the building’s daily operations meet our high standards. This role is ideal for a responsible individual who thrives in a dynamic environment, enjoys managing changing priorities, and values strong relationships with residents and contractors. The Service Coordinator oversees day-to-day operations, including but not limited to: addressing resident concerns promptly, maintaining building standards and conducting suite inspections, managing resident access and parking assignments, performing audits (parking, lockers, etc.) and coordinating and assigning work to maintenance and janitorial teams in collaboration with the Maintenance Manager.

RESPONSIBILITIES

Respond to and resolve resident concerns in a timely and professional manner
Manage all incoming and outgoing resident emails and internal/external communications
Monitor work orders to ensure completion within 24–48 hours and create purchase orders as required
Liaise with Leasing team for lease renewals, assignments, and roommate changes, ensuring accurate system updates
Manage resident access systems, including fob creation, visitor parking passes, buzzer registration, and parking/locker assignments
Execute monthly and quarterly resident events
Maintain excellent resident relations through collaborative problem-solving with team members

Administration & Reporting

Conduct regular property and vacant suite inspections to ensure building standards are met
Coordinate with Maintenance Manager and contractors to address maintenance issues promptly
Issue and process purchase orders, verify completed work, and ensure timely vendor invoicing and payment
Monitor resident arrears and take appropriate action, including eviction notices and LTB filings
Issue notices of entry and coordinate scheduling with residents Post and distribute building notices via email, common areas, and suites as required
Process notices to vacate, conduct pre-move-out inspections, and update turnover schedules
Conduct move-out inspections and prepare adjustment forms for Property Administrators
Manage suite turnover, including vendor coordination and Yardi updates to meet rent-ready timelines
Issue contractor and visitor passes and maintain accurate records
Prepare adjustment forms for resident charges and fines
Conduct annual and complaint-driven suite inspections; issue warning letters as needed
Facilitate insurance claims for resident-caused damages and provide required documentation
Address deficiencies from inspections promptly
Oversee guest suite and amenity upkeep, ensuring cleanliness and readiness for bookings
Perform general administrative duties, reporting, and inventory management as required

QUALIFICATIONS

High school diploma
1+ year of experience in residential property management operations, including strong organizational and scheduling skills
Excellent verbal and written communication skills; ability to build positive relationships with team members and residents
Professional, self-motivated, and flexible with strong conflict-resolution abilities
Ability to manage multiple priorities, meet tight deadlines, and work under pressure with accuracy and attention to detail
Availability to work during month-end periods, including weekends and statutory holidays
Proficiency in Microsoft Office and property management/accounting software; preference for Yardi experience
Commitment to confidentiality, integrity, and alignment with company values

The base salary for this position is between $42,600.00 to $57,700.00 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

WHAT WE OFFER

Comprehensive paid time off, including vacation and personal days
Annual performance-based bonus opportunity
Comprehensive health and wellness benefits
Up to $2,000 annually for professional development
Up to $5,000 in mental health coverage
Collaborative workplace with team engagement opportunities

Our Business
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

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More about this job

Responsibilities

The Service Coordinator oversees daily building operations, including resident relations, suite inspections, and maintenance coordination. They are responsible for managing resident access, processing purchase orders, and ensuring building standards are consistently met.

Requirements

Candidates must have a high school diploma and at least one year of experience in residential property management. Strong organizational, communication, and conflict-resolution skills are required, along with proficiency in Microsoft Office and property management software.

Skills

Property management
Customer service
Conflict resolution
Scheduling
Administrative support
Vendor management
Building maintenance coordination
Yardi
Microsoft Office
Communication
Problem-solving
Attention to detail
Reporting
Inventory management
Lease administration

Benefits

Paid time off
Vacation days
Personal days
Performance-based bonus
Health benefits
Wellness benefits
Professional development allowance
Mental health coverage

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Residential Real Estate
Service Coordinator
Building Operations
Suite Inspections
Maintenance Coordination
Yardi
Purchase Orders
Resident Relations
Lease Renewals
Access Control
Vendor Invoicing
Arrears Management
LTB Filings
Administrative Duties
Inventory Management
Conflict Resolution
Scheduling
Customer Service
Property Standards

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