Closed listing
Human Resources Administrator
- Permanent North American Gaeltacht, ON, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Role Purpose
To support the HR department by managing personnel records, facilitating HR processes, coordinating HR programmes, and serving as a first point of contact for HR-related enquiries from employees and external partners. This role ensures efficient HR operations, programme coordination, and compliance with labour laws.
Responsibilities
HR Administration and Support
Closing date: 16 October 2026
To support the HR department by managing personnel records, facilitating HR processes, coordinating HR programmes, and serving as a first point of contact for HR-related enquiries from employees and external partners. This role ensures efficient HR operations, programme coordination, and compliance with labour laws.
Responsibilities
HR Administration and Support
- Organise and maintain physical and digital personnel records, including employment contracts, leave requests, and attendance data.
- Update internal HR systems with new hire information, changes to employee status, sick leave, and maternity leave records.
- Prepare HR documents such as employment contracts, onboarding guides, company policy revisions, and FAQ documents.
- Respond to employee enquiries regarding benefits, HR policies, and related concerns.
- Assist with employee relations matters by addressing questions and escalating issues when necessary.
- Provide support during recruitment processes including scheduling interviews, preparing job postings, and assisting with reference checks.
- Coordinate the onboarding and orientation process for new employees, including communication and training schedules.
- Assist with administration and coordination of performance management processes, including preparation of review materials and scheduling performance meetings.
- Support recruitment activities by liaising with hiring managers and candidates to facilitate smooth hiring processes.
- Coordinate company-wide HR initiatives, events, and training sessions to ensure organisational goals are met.
- Maintain knowledge of and assist with ensuring compliance with relevant labour laws and HR policies.
- Liaise with external partners such as medical aid, pension and insurance vendors to manage and communicate employee benefits.
- Prepare regular HR reports and presentations on key HR metrics such as turnover rates, hiring statistics, and training participation.
- Manage office consumables, stationery, and facility maintenance coordination.
- Handle supplier relationships related to HR and office suppliers, including obtaining quotes and processing invoices.
- Bachelor’s degree in human resources, business administration, or related field preferred.
- Proven experience as an HR Administrator, Coordinator, or similar role.
- Automotive OEM Industry experience is essential.
- Familiarity with HR software systems (e.g., HRIS, HRMS) and MS Office applications.
- Thorough understanding of labour legislation and HR best practices.
- Strong organisational and multitasking skills with a keen eye for detail.
- Excellent interpersonal, verbal and written communication skills.
- Ability to handle confidential and sensitive information with discretion.
Closing date: 16 October 2026
More about this job
Responsibilities
Maintain personnel records and HR systems, respond to employee and manager enquiries, and support recruitment, onboarding, and performance management processes. Coordinate HR programmes, benefits vendors, compliance and reporting, as well as office supplies and facilities.
Requirements
A bachelor’s degree in human resources, business administration, or a related field is preferred, along with proven experience in an HR administration or coordination role. Automotive OEM industry experience is essential; candidates should also be familiar with HR software and MS Office, understand labour legislation and HR best practices, and demonstrate strong organisational, communication, and confidentiality skills.
Skills
- HR Administration
- Personnel Records Management
- HRIS/HRMS
- Labour Legislation Compliance
- Recruitment Coordination
- Onboarding
- Performance Management
- Employee Relations
- Benefits Administration
- HR Reporting
- Training Coordination
- Vendor Management
- Office and Facilities Coordination
- Confidential Information Handling
- Organisational Skills
- Written and Verbal Communication
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
- Manufacturing
Keywords
- Human Resources
- Automotive OEM
- Motor Vehicle Manufacturing
- HR Administration
- Personnel Records
- Employment Contracts
- HRIS
- HRMS
- MS Office
- Labour Legislation
- HR Policies
- Recruitment
- Reference Checks
- Onboarding
- Orientation
- Performance Management
- Employee Relations
- Employee Benefits
- Medical Aid
- Pension
- Insurance
- HR Metrics
- Turnover Rates
- Training Participation
- Vendor Management
- Office Facilities