Human Resources Administrator
- Permanent North American Gaeltacht, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Role Purpose
To support the HR department by managing personnel records, facilitating HR processes, coordinating HR programmes, and serving as a first point of contact for HR-related enquiries from employees and external partners. This role ensures efficient HR operations, programme coordination, and compliance with labour laws.
Responsibilities
HR Administration and Support
Closing date: 16 October 2026
To support the HR department by managing personnel records, facilitating HR processes, coordinating HR programmes, and serving as a first point of contact for HR-related enquiries from employees and external partners. This role ensures efficient HR operations, programme coordination, and compliance with labour laws.
Responsibilities
HR Administration and Support
- Organise and maintain physical and digital personnel records, including employment contracts, leave requests, and attendance data.
- Update internal HR systems with new hire information, changes to employee status, sick leave, and maternity leave records.
- Prepare HR documents such as employment contracts, onboarding guides, company policy revisions, and FAQ documents.
- Respond to employee enquiries regarding benefits, HR policies, and related concerns.
- Assist with employee relations matters by addressing questions and escalating issues when necessary.
- Provide support during recruitment processes including scheduling interviews, preparing job postings, and assisting with reference checks.
- Coordinate the onboarding and orientation process for new employees, including communication and training schedules.
- Assist with administration and coordination of performance management processes, including preparation of review materials and scheduling performance meetings.
- Support recruitment activities by liaising with hiring managers and candidates to facilitate smooth hiring processes.
- Coordinate company-wide HR initiatives, events, and training sessions to ensure organisational goals are met.
- Maintain knowledge of and assist with ensuring compliance with relevant labour laws and HR policies.
- Liaise with external partners such as medical aid, pension and insurance vendors to manage and communicate employee benefits.
- Prepare regular HR reports and presentations on key HR metrics such as turnover rates, hiring statistics, and training participation.
- Manage office consumables, stationery, and facility maintenance coordination.
- Handle supplier relationships related to HR and office suppliers, including obtaining quotes and processing invoices.
- Bachelor’s degree in human resources, business administration, or related field preferred.
- Proven experience as an HR Administrator, Coordinator, or similar role.
- Automotive OEM Industry experience is essential.
- Familiarity with HR software systems (e.g., HRIS, HRMS) and MS Office applications.
- Thorough understanding of labour legislation and HR best practices.
- Strong organisational and multitasking skills with a keen eye for detail.
- Excellent interpersonal, verbal and written communication skills.
- Ability to handle confidential and sensitive information with discretion.
Closing date: 16 October 2026
More about this job
Responsibilities
Maintain employee records and HR systems, prepare HR documents, respond to employee enquiries, and support recruitment, onboarding, performance management, and employee benefits administration. Coordinate HR programmes, training, reporting, compliance activities, and office and supplier needs.
Requirements
A bachelor’s degree in human resources, business administration, or a related field is preferred, along with proven experience in an HR administrator, coordinator, or similar role. Automotive OEM industry experience is essential; candidates should also be familiar with HR software and Microsoft Office, understand labour legislation and HR best practices, and demonstrate strong organisational, communication, and confidentiality skills.
Skills
- HR Administration
- Personnel Records Management
- HRIS/HRMS
- Labour Law Compliance
- Employee Relations
- Recruitment Coordination
- Onboarding
- Performance Management
- Benefits Administration
- HR Reporting
- Training Coordination
- Vendor Management
- Microsoft Office
- Confidential Information Handling
- Communication
- Organisation
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
- Manufacturing
Keywords
- Human Resources
- HR Administration
- Personnel Records
- Employment Contracts
- Leave Management
- Attendance Data
- HRIS
- HRMS
- Microsoft Office
- Labour Legislation
- HR Policies
- Employee Relations
- Recruitment
- Reference Checks
- Onboarding
- Orientation
- Performance Management
- Employee Benefits
- Medical Aid
- Pension
- Insurance
- HR Metrics
- Turnover Rates
- Training Participation
- Automotive OEM
- Motor Vehicle Manufacturing
- Supplier Management
- Office Facilities