Administrative Assistant
- Port Alberni, BC, Canada
Competitive benefit package and salary based on qualifications and experience: salary range $56,000 - $60,500. · Full-time
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Job details
- Pay
- Competitive benefit package and salary based on qualifications and experience: salary range $56,000 - $60,500.
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Responsibilities Include
- Provide administrative support (including Travel Claims, Travel Requests, Activity Reports, Timesheets, Calendars, Purchase Orders, Coding, Orientation Packages) for approximately 20 staff;
- Assist in the orientation of new staff (including working with supervisors, HR, finance, payroll and IT);
- Assist with service provider contract administration including preparation of draft contracts as directed, advising when reports and renewals are due, and compiling and filing provider reports and contracts;
- Receive calls, respond to inquiries and assist with referrals;
- Forward information from external agencies and internal departments to department staff as required (including contact lists, staffing updates, event notifications, etc.);
- Create, maintain, and upkeep Mustim’muhw and/or other database systems with Nursing client information;
- Maintain program calendar;
- Arrange phones, faxes, office equipment changes/set ups with Program Delivery Coordinator;
- Arranges program and team meetings;
- Grade 12 equivalency required plus post-secondary courses or certification in office administration. Or a combination of training and experience
- 2 to 3 years of proven general office skills preferably acquired from working in an office administrative capacity; experience in health care of First Nation services would be an asset.
- Proficiency with PC computer software applications (e.g., MS Word, Excel, and Outlook).
- Excellent verbal and written communication skills.
- Sound knowledge of general office practices and procedures.
- Able to act with tact and diplomacy, meet deadlines, and maintain effective working relationships.
- Demonstrated ability to multi-task, plan activities, and prioritize workload.
- Possess a valid driver’s licence and have daily access to a reliable vehicle.
- Provide references and an acceptable criminal record check.
More about this job
Responsibilities
Provide administrative support to approximately 20 Nursing Program staff, including managing travel documentation, timesheets, calendars, purchase orders, and staff orientation. Administer service provider contracts, respond to calls and inquiries, maintain client databases and program calendars, coordinate meetings and office equipment arrangements, and distribute relevant information.
Requirements
Requires Grade 12 equivalency plus post-secondary office administration courses or certification, or an equivalent combination of training and experience, along with 2–3 years of general office experience. Candidates should have proficiency with Microsoft Office applications, strong communication and organizational skills, tact and diplomacy, a valid driver's licence and reliable vehicle, and be able to provide references and pass a criminal record check; health care or First Nations services experience is an asset.
Skills
- Administrative Support
- Office Administration
- Travel Claims and Requests
- Timesheet and Calendar Management
- Purchase Order Processing
- Staff Orientation
- Contract Administration
- Database Management
- Client Information Management
- Meeting Coordination
- Telephone and Inquiry Handling
- Written and Verbal Communication
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Workload Prioritization
Benefits
- Competitive Benefits Package
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Customer Service & Support
- Human Resources
Keywords
- Administrative Support
- Office Administration
- Travel Claims
- Travel Requests
- Activity Reports
- Timesheets
- Calendars
- Purchase Orders
- Staff Orientation
- Human Resources
- Finance
- Payroll
- Information Technology
- Contract Administration
- Service Provider Contracts
- Referrals
- Client Information
- Database Systems
- Mustim’muhw
- Program Calendar
- Meeting Coordination
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health Care
- First Nations Services
- Criminal Record Check
- Driver’s Licence