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Halifax Regional Municipality

Administrative Assistant

Halifax, NS, Canada

SALARY: $72,727.72 (Step 1) per year as per the Halifax Regional Police Association Collective Agreement · Full-time

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Job details

Pay: SALARY: $72,727.72 (Step 1) per year as per the Halifax Regional Police Association Collective Agreement
Job type: Full-time
Apply by: Nov 20, 2026
Posting language: English
Posted: Oct 21, 2026

Original job description

Halifax Regional Municipality is inviting applications for one (1) permanent position of Background and Security Investigator with Halifax Regional Police.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

The Background and Security Investigator operates within the Background Security Clearance unit in conjunction with Human Resources. This position is to assist the Background Security Clearance Unit with HRP’s recruitment processes through the completion of thorough, timely and effective background and security clearance investigations.

Reporting to the Sergeant in charge of the Background and Security Clearance Unit, the Background & Security Clearance Investigator will be responsible for conducting thorough investigations into the backgrounds of individuals applying for employment with Halifax Regional Police or Halifax Regional Municipality employees providing services for Halifax Regional Police. You will gather and analyze information obtained through interviews, reference checks, databases, and other sources to validate the accuracy of applicants’ claims and assess their risk level. The successful candidate will have strong research and analytical skills, excellent attention to detail, and the ability to handle sensitive and confidential information.

DUTIES AND RESPONSIBILITIES:

Receives, processes, and tracks all incoming requests and forms for background and security clearance checks, ensuring regular and timely updates on progress are made
Conduct comprehensive background investigations on individuals applying for employment.
Gather and analyze information from various sources such as interviews, reference checks, databases, court records, financial reports, and social media platforms.
Conduct interviews with applicants, references, and contacts to verify provided information and identify potential risks. This may require site visits.
Utilize various investigative techniques to uncover discrepancies, inconsistencies, and potential red flags in applicants’ backgrounds.
Compile detailed reports summarizing investigation findings, including relevant facts, analysis with salient points highlighted
Performs additional duties as assigned
Collaborate with law enforcement agencies, government entities, and other professionals as needed to acquire additional information and validate findings.
Stay updated with current laws, regulations, and industry best practices related to background investigations.
Maintain strict confidentiality and handle sensitive information appropriately during the entire investigative process.
Prepare and present findings to clients, management, or legal representatives when required.
Provide assistance and guidance to colleagues involved in background investigations, ensuring compliance with policies and industry standards.

QUALIFICATIONS

Education and Experience:

Grade 12
A minimum of three (3) years' experience in conducting background investigations or law enforcement investigations
Valid Nova Scotia Driver’s License Class 5 with no restrictions

Technical / Job Specific Knowledge and Abilities:

Demonstrated interviewing and investigative skills
Excellent written and verbal communication and interpersonal skills
Strong administration, organizational & time management skills
Strong working knowledge of Versadex and CPIC
Demonstrated research and analytical skills
Demonstrated ability to exercise sound judgement, discretion and objectivity, and maintain confidentiality
Demonstrated ability to work to deadlines
Proficient computer skills in applications such as Word, Excel, Adobe

Security Clearance Requirements: Before an offer is made the top candidate will be required to complete the background & security clearance process. You will be given a security & background booklet to complete and return to Human Resources. The results of the Background & Security screening are confidential and only a pass or fail result is released to Human Resources. You will be thoroughly investigated to determine your suitability to meet security clearance requirements. Your references and previous employers may be contacted, and family and friends may be contacted and/or visited during this stage.

Please Note: Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates who are selected for testing may be tested in a group setting, scheduled at the employer’s discretion.

COMPETENCIES: Valuing Diversity, Organizational Awareness, Decision Making, Organization & Planning, Communication, Risk Management, Networking/Relationship Building, Values & Ethics, and Analytical Thinking

WORK STATUS: Permanent, Full-time

HOURS OF WORK: Core hours are 8:00 a.m. to 5:00 p.m., Monday to Friday, 80 hours bi-weekly, in an office environment.

SALARY: $72,727.72 (Step 1) per year as per the Halifax Regional Police Association Collective Agreement

WORK LOCATION: Halifax Regional Police Headquarters, 1975 Gottingen Street, Halifax. Work location can be changed according to operational requirements. Some travel between work locations will be required.

CLOSING DATE: Applications will be accepted until 11:59 pm on October 29, 2026.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for an interview testing will be contacted.

To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link;

Accommodations | Hiring | Employment | Halifax

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More about this job

Responsibilities

Conduct background and security clearance investigations for applicants and employees, gathering and analyzing information through interviews, reference checks, databases, records, and other sources. Track requests, prepare detailed findings reports, collaborate with relevant agencies and professionals, and protect confidential information throughout the process.

Requirements

Applicants must have Grade 12, at least three years of experience conducting background or law enforcement investigations, and an unrestricted Class 5 Nova Scotia driver's license. They should demonstrate strong investigative, interviewing, research, analytical, communication, organizational, and computer skills, including working knowledge of Versadex and CPIC.

Skills

Background Investigations
Investigative Skills
Interviewing
Research
Analytical Thinking
Written Communication
Verbal Communication
Interpersonal Skills
Organization
Time Management
Risk Assessment
Confidentiality
Sound Judgment
Attention to Detail
Report Writing
Versadex

Visa sponsorship

Not detected in the job text

Keywords

Background Investigations
Security Clearance
Human Resources
Halifax Regional Police
Interviews
Reference Checks
Database Research
Court Records
Financial Reports
Social Media
Risk Assessment
Investigative Techniques
Information Verification
Discrepancy Analysis
Investigation Reports
Confidential Information
Versadex
CPIC
Microsoft Word
Microsoft Excel
Adobe
Class 5 Driver's License
Nova Scotia
Employment Equity

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