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Added 42 mins ago
RB
Assistant Branch Manager Intern
Royal Bank of Canada
Pointe-Claire, QC
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team sales…
Added 1 hour ago
S
Scheduler - 2FT
SIGA
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- Full-time
Reporting to the Scheduling Manager, this position will create the master scheduling plan of all casino staff and will understand the casino business model and importance of staffing to…
Added 1 hour ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…Human Resources Generalist serves as a trusted resource for administration, benefits, learning and development, administration, onboarding, offboarding, Human Resources operations, policy…
Added 1 hour ago
CO
Coordinator, Special Projects
City of Brampton
Brampton, ON
- Full-time
Reporting to the Senior Manager, Community Safety & Well Being, the Coordinator will be responsible for on-site engagement, coordination, data collection, and risk identification at…
Added 2 hours ago
Engineer
Toronto Hydro
Toronto, ON
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Added 2 hours ago
SH
Experienced Sales Manager in home health care setting.
Senior Helpers Calgary
Calgary, AB
- Part-time
…to run our Calgary operation. The Marketing, Digital & Sales Manager is responsible for maintaining and developing new and innovative marketing methods. This leader’s essential objective is…
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Project Manager
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Montreal, QC
- Contract
The Centre for Precision Psychiatry – Quebec (CPPQ) is seeking a project manager for our large-scale longitudinal mental health research project across three clinical research sites,…
Added 2 hours ago
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Lab Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Laboratory Manager oversees both the day-to-day administrative infrastructure and basic science research activities within the Otorhinolaryngological Sciences Laboratory. This dual-role…
Added 3 hours ago
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Hospitality Manager - Retail
MAPLE LEAF LOUNGE
Toronto, ON
- Full-time
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Added 4 hours ago
GO
Maintenance Performance Analyst
Government of Nunavut Recruitment
Iqaluit, NU
- Full-time
…housing services for communities across Nunavut? Reporting to the Manager, Strategic Asset Management, the maintenance performance analyst provides analytical expertise and support to the…
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Business Administration & Operations Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
The Business Administrative Coordinator will work directly alongside our Operations Manager, providing administrative and operational support while assisting other departments as needed.
Added 5 hours ago
PE
Human Resources Manager (Interim)
Phasor Engineering Inc
Calgary, AB
- Contract
The Human Resources Manager (Interim) will oversee a broad range of HR operations and employee lifecycle activities across Canada and the United States. Reporting to the VP Finance this…
Added 5 hours ago
PE
Human Resources Manager (Interim)
Phasor Engineering Inc
Calgary, AB
- Contract
The Human Resources Manager (Interim) will oversee a broad range of HR operations and employee lifecycle activities across Canada and the United States. Reporting to the VP Finance this…
Added 5 hours ago
C
Service Manager
Convergint
Toronto, ON · CA ON Etobicoke
- Full-time
Job Description: Convergint is currently recruiting for a Service Manager to join our growing team in our Toronto, ON location. As the Service Manager, you will be responsible for the…
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Assistant Mess Manager
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Bilingual Supervisor, Transfers
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Human Resources Assistant
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Future Career Opportunities at Dawson Partners
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Human Resource Generalist
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Reporting to the General Manager, the HR Generalist provides responsive, practical, hands-on HR support throughout the employee life cycle. Responsibilities include full-cycle recruitment,…
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Baccalauréat en administration des affaires, en génie ou dans un autre domaine pertinent.
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Halifax Regional Municipality

Talent Acquisition Assistant

Halifax, NS, Canada

$47,290 to $61,200 CAD / year · Full-time

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Job details

Pay: $47,290 to $61,200 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Nov 4, 2026

Original job description

Talent Acquisition Assistant

Job Posting

Halifax Regional Municipality is inviting applications for the temporary, full-time position (up to 12 months) of Talent Acquisition Assistant in the Talent Management division of Human Resources.

Applicants who previously applied for this position do not need to reapply.

We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application

Reporting to the Manager of Talent Acquisition, the Talent Acquisition Assistant acts as the first point of contact for all Halifax Regional Municipality (HRM) internal and external candidates being hired into positions through supporting the collection and completion of all new hire documentation. Working closely with the Talent Acquisition team, they will be responsible for administrative support of the full-cycle recruitment process.

The Talent Acquisition Assistant is required to maintain confidentiality, while working collaboratively with colleagues in other HR teams to ensure the timely, accurate and effective support in the delivery of full cycle recruitment.

Should this temporary position be extended, the successful candidate may be offered the extension without a further job competition process, provided the incumbent has met the required performance expectations for the position.

DUTIES AND RESPONSIBILITIES:

Applies broad knowledge of the hiring process to effectively respond to requests via phone, email, or in person. Monitors the jobs@halifax.ca inbox and escalates inquiries to Talent Acquisition Advisors or the appropriate subject matter experts (SME) as required.
Audits electronic competition files and completes the required follow up to ensure file check list has been completed.
Serves as the first point of contact for all new hires to ensure a positive candidate experience.
Reviews internal candidate applications for unionized positions awarded by seniority and verifies seniority hours with HR Analyst.
Updates and verifies candidate information in the applicant tracking system and DIT screening reports and provides to Talent Acquisition Advisors prior to screening resumes.
Issues and processes internal transfers/promotions and external new hire offer letters. Collects and verifies pre-employment forms and documentation and sends to the appropriate departments.
Identifies process deficiencies and makes recommendations for process change to Talent Acquisition Specialist.
Gathers employee information and documents related to immigration status and requirements as required.
Other special projects and duties as assigned.

QUALIFICATIONS

Education and Experience:

Two (2) year Diploma in Business Administration, Administration, Human Resources or an equivalent combination of education, training, and experience.
Two (2) years of customer service experience in a fast-paced environment.
Minimum of two (2) years related administrative experience; preferably in Human Resources will be considered an asset.
Demonstrated experience in accurate record keeping.

Technical / Job Specific Knowledge and Abilities:

Strong customer service, problem solving and decision-making skills.
Strong verbal and written communication with a wide variety of audiences.
Strong organizational skills through planning, scheduling, prioritizing, executing daily tasks and record keeping.
Highly organized with ability to prioritize duties during periods of high volume and meet deadlines in a fast-paced environment.
Ability to manage multiple tasks simultaneously, while maintaining high level of accuracy and attention to detail.
Ability to work closely with a team, as well as independently.
Proficiency in MS Office (Word, Access, Excel, PowerPoint). Experience with SuccessFactors & SAP will be considered an asset.
Working knowledge of the public sector (ideally, municipal government).
Knowledge of Municipal operations is an asset.
Demonstrated experience in understanding and applying policies and legislation.
Ability to handle confidential and sensitive information.

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.

COMPETENCIES: Communication, Customer Service, Organizational Awareness, Teamwork and Cooperation, Values and Ethics, and Valuing Diversity.

WORK STATUS: Temporary, full-time.

HOURS OF WORK: Monday to Friday, 8:30am-4:30pm; 35 hours per week.

SALARY: Non-Union Level 2, $47,290 - $61,200. Salary to be commensurate with education and experience.

WORK LOCATION: Purdy’s Wharf Tower 2, 1969 Upper Water Street, Halifax, NS and option to participate in a flexwork arrangement.

CLOSING DATE: Applications will be received up to 11:59 pm on November 15, 2026.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.

Shortlisted candidates will be required to provide proof of their qualifications, including, but not limited to, educational credentials, professional licenses, and relevant certifications.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax

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More about this job

Responsibilities

Provides administrative support throughout the full-cycle recruitment process, serving as a first point of contact for candidates and helping ensure a positive candidate experience. Maintains recruitment files and candidate records, processes offers and transfers, collects and verifies new-hire documentation, and coordinates inquiries with HR colleagues.

Requirements

Requires a two-year diploma in business administration, administration, human resources, or an equivalent combination of education, training, and experience, plus two years of customer service and related administrative experience. Candidates should demonstrate accurate record keeping, strong communication and organizational skills, proficiency in Microsoft Office, and the ability to manage confidential information; HR experience and SuccessFactors or SAP experience are assets.

Skills

Customer Service
Problem Solving
Decision-Making
Verbal Communication
Written Communication
Organization
Planning
Scheduling
Prioritization
Record Keeping
Attention To Detail
Confidentiality
Teamwork
Microsoft Office
Applicant Tracking Systems
Policy And Legislation Application

Visa sponsorship

Not detected in the job text

Keywords

Talent Acquisition
Human Resources
Full-Cycle Recruitment
Candidate Experience
Administrative Support
Applicant Tracking System
SuccessFactors
SAP
Microsoft Office
Word
Access
Excel
PowerPoint
Recruitment File Auditing
New-Hire Documentation
Offer Letters
Internal Transfers
Promotions
Pre-Employment Forms
Seniority Verification
Immigration Documentation
Confidential Information
Record Keeping
Employment Equity
Public Sector
Municipal Government
Policies And Legislation

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