Senior Administrative Coordinator

About HALO 

HALO Air Ambulance is a charitable helicopter emergency medical service and public-safety organization serving rural and remote communities across Southern Alberta. HALO operates in a complex environment involving aviation, emergency medical services, public safety, charitable fundraising, government relations, community engagement, and organizational governance.

Every role at HALO contributes to the organization’s ability to remain ready, responsive, and accountable to the communities it serves.

Position Summary

This is a high-trust role for an experienced administrative professional who excels at managing competing priorities, anticipating needs, and keeping people, information, schedules, and commitments organized. Responsibilities include executive calendar and meeting coordination, correspondence and records management, travel planning, Board and governance administration, and administrative support for organizational, donor, communications, and operational activities.

The successful candidate will bring excellent judgment, attention to detail, professionalism, and follow-through, along with the ability to handle confidential and time-sensitive information. A minimum of three years of progressively responsible administrative experience is required, and experience supporting senior leadership in a complex professional environment is preferred. Based primarily at HALO’s Medicine Hat facility, this position offers the opportunity to contribute to a charitable helicopter emergency medical service and public-safety organization serving communities across the Southern Alberta region.

For the complete position description, including responsibilities, qualifications, working conditions, and expectations, please visit the HALO Air Ambulance website at

https://www.haloairambulance.com/careers .

Contact Us to Apply

If you would like to apply for the Senior Administrative Coordinator position, please submit your resume, cover letter, and references to our CEO, Paul Carolan, at recruiting@haloairambulance.com. Applications will be reviewed on an ongoing basis, and the position will remain open until the right candidate is selected. Please include “Senior Administrative Coordinator” in the subject line of your email.