Temporary Payroll Advisor
- Burlington, ON, Canada
Temporary
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Job details
- Job type
- Temporary
- Apply by
- Education
- High school diploma
- Posting language
- English
- Posted
Original job description
About Us
The Halton Catholic District School Board (HCDSB), in partnership with home and Church, is an inclusive and equitable learning community dedicated to providing excellence in Catholic education by developing Christ-centered individuals enabled to transform society. A provincial leader in student achievement, Halton Catholic District School Board provides exceptional educational experiences and services to over 36,000 students of all ages across our 48 elementary schools, 10 secondary schools, and 3 continuing education facilities, serving the wider Catholic communities of Burlington, Halton Hills, Milton, and Oakville.
We encourage all applicants to view our for more information about our Board. Job Summary
To support Schools and the Catholic Education Centre Administration Office by providing clerical support for the efficient daily operation of the applicable school or department. This position provides assistance to staff and the general public as required.
Successful applicants will be required to assist throughout the Halton Region.
This is a temporary, forty (40) hours per week, Level VIII position with duties effective immediately, with an end date to be determined (not to exceed April 30th, 2027).
Job Summary
Under the general supervision of the Supervisor, Payroll Services, and Manager, Payroll Services, the Payroll Advisor works independently in a collaborative environment alongside other Payroll Advisors and Management to perform all tasks related to processing multiple payrolls. This involves preparing and processing all payroll transactions & employee changes in the iSYS*Works and iSYS*Web Payroll Systems, computation of deductions, benefits, defined benefit pensions, and specialized payments where applicable, reconciliation and preparation of manual cheques and EFT payments as required, distribution of costs, development, and preparation of records of employment and updating payroll information regularly to the financial information system.
Other tasks include preparing monthly reports and remittances for benefits, union dues, assisting in year-end and T4 reporting, and other ad hoc duties as are required from time to time. The Payroll Advisor will actively work with employees or other stakeholder groups to address questions or payroll concerns, providing excellent and proactive customer service to these groups. The Payroll Advisor works closely with both the Finance and Human Resources Services Departments to ensure accuracy in employee profiles and to proactively advise on pay requirements and issues that may arise.
Qualifications / Experience
This position is covered by C.U.P.E. Local 3166.00 Collective Agreement.
Required
Please be advised as a condition of employment with the Board, candidates will be required to provide the following documentation upon hire:
The Halton Catholic District School Board (HCDSB) is committed to supporting the development of a strong and equitable workforce, that will foster the success and well-being of our students, staff, and wider-Catholic school communities. We strive to uphold the values of equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of our region. Although qualifications and experience will be determining factors in the hiring process, the HCDSB shall promote the hiring of qualified candidates from under-represented groups. To that end, we actively encourage applications from members of groups with historical and/or current barriers to equitable outcomes including, but not limited to: First Nations, Métis, and Inuit peoples, and all other Indigenous peoples; members of groups that commonly experience discrimination due to race, ancestry, colour, or place of origin; persons with visible and/or invisible (physical and/or mental) disabilities.
Special Considerations
Pursuant to the Accessibility for Ontarians with Disabilities Act, 2005, the Halton Catholic District School Board will provide accommodations to applicants who are selected to participate in our recruitment process. Such requests, outlining the nature of any accommodation(s) required, are to be submitted to Human Resources Services by phone at 905-632-6300 or 1-800-741-8382. Information received relating to accommodation needs of applicants will be addressed confidentially.
The Halton Catholic District School Board may use Artificial Intelligence (AI)‑assisted tools during the recruitment and selection process, including to help review applications based on job‑related criteria and to support interview administration. All decisions regarding candidate advancement are made by Human Resources Services staff in partnership with the hiring manager.
Questions
If you require assistance with ApplyToEducation, please contact 1-877-900-5627 or email info@applytoeducation.com.
If you require additional information regarding this position, do not hesitate to contact our support recruitment staff (Christine Milanczak or Edea Santini) at 905-632-6300 or 1-800-741-8382.
We thank all applicants for their interest. However, only those candidates selected for an interview process will be contacted.
The Halton Catholic District School Board (HCDSB), in partnership with home and Church, is an inclusive and equitable learning community dedicated to providing excellence in Catholic education by developing Christ-centered individuals enabled to transform society. A provincial leader in student achievement, Halton Catholic District School Board provides exceptional educational experiences and services to over 36,000 students of all ages across our 48 elementary schools, 10 secondary schools, and 3 continuing education facilities, serving the wider Catholic communities of Burlington, Halton Hills, Milton, and Oakville.
We encourage all applicants to view our for more information about our Board. Job Summary
To support Schools and the Catholic Education Centre Administration Office by providing clerical support for the efficient daily operation of the applicable school or department. This position provides assistance to staff and the general public as required.
Successful applicants will be required to assist throughout the Halton Region.
This is a temporary, forty (40) hours per week, Level VIII position with duties effective immediately, with an end date to be determined (not to exceed April 30th, 2027).
Job Summary
Under the general supervision of the Supervisor, Payroll Services, and Manager, Payroll Services, the Payroll Advisor works independently in a collaborative environment alongside other Payroll Advisors and Management to perform all tasks related to processing multiple payrolls. This involves preparing and processing all payroll transactions & employee changes in the iSYS*Works and iSYS*Web Payroll Systems, computation of deductions, benefits, defined benefit pensions, and specialized payments where applicable, reconciliation and preparation of manual cheques and EFT payments as required, distribution of costs, development, and preparation of records of employment and updating payroll information regularly to the financial information system.
Other tasks include preparing monthly reports and remittances for benefits, union dues, assisting in year-end and T4 reporting, and other ad hoc duties as are required from time to time. The Payroll Advisor will actively work with employees or other stakeholder groups to address questions or payroll concerns, providing excellent and proactive customer service to these groups. The Payroll Advisor works closely with both the Finance and Human Resources Services Departments to ensure accuracy in employee profiles and to proactively advise on pay requirements and issues that may arise.
Qualifications / Experience
- Excellent working knowledge of computerized payroll systems and computer applications such as Microsoft
- Experience with the iSYS*Works or other MS Access architecture payroll systems is a definite asset.
- Excellent mathematical and problem-solving skills.
- Strong oral and written communication skills, with the capacity to work in a collaborative team-based environment.
- Minimum of two (2) years of payroll experience, with school board or other public sector experience preferred.
- High School Diploma required. Active certification, or working towards certification through coursework, with the National
- A deep understanding of payroll legislation, including standards & requirements for records of employment, source
- Self-starter with proven ability to multi-task, prioritize with competing/changing demands and high attention to detail while
- Capacity to engage members of diverse communities and skilled in a variety of consultation techniques, protocols and
This position is covered by C.U.P.E. Local 3166.00 Collective Agreement.
Required
Please be advised as a condition of employment with the Board, candidates will be required to provide the following documentation upon hire:
- an original Criminal Reference Check including Vulnerable Sector Screening, dated within the last six (6) months
The Halton Catholic District School Board (HCDSB) is committed to supporting the development of a strong and equitable workforce, that will foster the success and well-being of our students, staff, and wider-Catholic school communities. We strive to uphold the values of equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of our region. Although qualifications and experience will be determining factors in the hiring process, the HCDSB shall promote the hiring of qualified candidates from under-represented groups. To that end, we actively encourage applications from members of groups with historical and/or current barriers to equitable outcomes including, but not limited to: First Nations, Métis, and Inuit peoples, and all other Indigenous peoples; members of groups that commonly experience discrimination due to race, ancestry, colour, or place of origin; persons with visible and/or invisible (physical and/or mental) disabilities.
Special Considerations
Pursuant to the Accessibility for Ontarians with Disabilities Act, 2005, the Halton Catholic District School Board will provide accommodations to applicants who are selected to participate in our recruitment process. Such requests, outlining the nature of any accommodation(s) required, are to be submitted to Human Resources Services by phone at 905-632-6300 or 1-800-741-8382. Information received relating to accommodation needs of applicants will be addressed confidentially.
The Halton Catholic District School Board may use Artificial Intelligence (AI)‑assisted tools during the recruitment and selection process, including to help review applications based on job‑related criteria and to support interview administration. All decisions regarding candidate advancement are made by Human Resources Services staff in partnership with the hiring manager.
Questions
If you require assistance with ApplyToEducation, please contact 1-877-900-5627 or email info@applytoeducation.com.
If you require additional information regarding this position, do not hesitate to contact our support recruitment staff (Christine Milanczak or Edea Santini) at 905-632-6300 or 1-800-741-8382.
We thank all applicants for their interest. However, only those candidates selected for an interview process will be contacted.
More about this job
Responsibilities
Process multiple payrolls, employee changes, deductions, benefits, pension calculations, specialized payments, reconciliations, and payroll records using the board’s payroll systems. Prepare reports and remittances, support year-end and T4 reporting, maintain accurate employee and financial information, and respond proactively to payroll questions from employees and stakeholders.
Requirements
Requires a high school diploma, at least two years of payroll experience, strong computer and mathematical skills, and knowledge of payroll legislation; public-sector or school-board experience is preferred. Payroll Compliance Professional certification or progress toward it is preferred, along with strong communication, collaboration, prioritization, research, and attention-to-detail skills.
Skills
- Payroll Processing
- Payroll Systems
- Payroll Legislation
- Payroll Reconciliation
- Benefits and Pension Calculations
- Source Deductions and CRA Remittances
- Records of Employment
- Year-End and T4 Reporting
- Microsoft Excel
- Microsoft Access
- Microsoft Word
- Adobe Acrobat
- Mathematical and Problem-Solving Skills
- Written and Oral Communication
- Customer Service
- Attention to Detail
Visa sponsorship
Not detected in the job text
Hiring contact
Christine Milanczak
Categories
- Finance & Accounting
- Administrative
- Education
- Customer Service & Support
Keywords
- Payroll
- Payroll Advisor
- iSYS*Works
- iSYS*Web
- Microsoft Excel
- Microsoft Access
- Microsoft Word
- Windows
- Adobe Acrobat
- Payroll Compliance Professional
- National Payroll Institute
- Payroll Legislation
- Source Deductions
- CRA Remittances
- Records of Employment
- Defined Benefit Pensions
- Employee Changes
- Payroll Reconciliation
- Manual Cheques
- EFT Payments
- Benefits Remittances
- Union Dues
- Year-End Reporting
- T4 Reporting
- Financial Information Systems
- Customer Service
- Public Sector
- School Board
- C.U.P.E. Local 3166