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Added 20 mins ago
W
(CAN) Consumables Associate
Walmart
Surrey, BC
- Part-time
3. Resolves customer issues and refers concerns to management where appropriate.
Added 1 hour ago
MS
Client Success Manager, Associate
Morgan Stanley
Calgary, AB
- Full-time
The Client Success Manager is an operational role within the Client Success Management Department, executing repeatable tasks associated with stock plan administration events, processes,…
Added 1 hour ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
Communicates issues and concerns to the Manager.
Added 1 hour ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Communicates issues and concerns to the Manager.
Added 1 hour ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Communicates issues and concerns to the Manager.
Added 1 hour ago
RG
restaurant manager
Rickys Group of Family-Style Restaurants
AB · Edmonton, AB
- Full-time
Added 1 hour ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
Communicates issues and concerns to the Manager.
Added 1 hour ago
CO
Business Advisor
City of Saint John
Saint John, NB
- Full-time
The Advisor also leads the resolution of complex or recurring customer concerns that require coordination across service areas, helping ensure issues are fully understood, appropriately…
Added 2 hours ago
WC
(CAN) Consumables Associate
Walmart Canada
Surrey, BC
- Full-time
Resolves customer issues and refers concerns to management where appropriate.
Added 2 hours ago
WC
(CAN) Customer Service Manager
Walmart Canada
Williams Lake, BC
- $15 CAD / hour
- Full-time
Position Summary...Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In…
Added 2 hours ago
MS
Client Success Manager, Associate
Morgan Stanley
Calgary, AB
- Full-time
The Client Success Manager is an operational role within the Client Success Management Department, executing repeatable tasks associated with stock plan administration events, processes,…
Added 3 hours ago
FS
AUTOMOTIVE SERVICE ADVISOR
Fox Subaru Fredericton
Fredericton, NB
- Full-time
Listen and Understand: Take the time to listen carefully to customer concerns, asking friendly questions to accurately capture what their vehicle needs.
Added 3 hours ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM a company with a strong foundation built on innovation, close customer relationships, a strong sense of community and a unique culture and values. We are looking for…
Added 3 hours ago
L
Assistant Manager, Guest Experience | Contract August 2026 - June 2027 | Royalty Crossing Pop Up, PEI
lululemon
Charlottetown, PE
- Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 3 hours ago
RR
New Home Sales Representative | Preconstruction – Caledon, ON
RARE Real Estate Inc
Caledon, ON
- Full-time
…who excels at building relationships, delivering exceptional customer service, and turning opportunities into successful…
Added 5 hours ago
S
Retail Assistant Store Manager
Skechers
Kitchener, ON
- Part-time
The Assistant Store Manager position is critical to our success, providing support to the Management Team in all areas of operations management and team leadership. You’ll drive the store’s…
Added 5 hours ago
SC
shift supervisor - Store# 58176, 510 CIRCLE DRIVE
Starbucks Coffee Company
Saskatoon, SK
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 5 hours ago
SC
shift supervisor - Store# 04836, WEST SPRINGS - 85TH ST CALGARY
Starbucks Coffee Company
Calgary, AB
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 5 hours ago
Bakery Manager
Freson Bros.
Edmonton, AB
Resolve customer and Bakery Department concerns and complaints, and provide a positive customer experience
Added 6 hours ago
BR
manager, restaurant
Buffet Royale Carvery
Edmonton, AB
- Full-time
Added 8 hours ago
WC
(CAN) Customer Service Manager
Walmart Canada
Williams Lake, BC
- $15 CAD / hour
- Full-time
Position Summary...Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In…
Added 8 hours ago
WC
(CAN) Health and Beauty Team Associate
Walmart Canada
Sussex, NB
- Full-time
Resolves customer issues and refers concerns to management where appropriate.
Added 8 hours ago
WC
Customer Service Manager - PT
Walmart Canada
Sherwood Park, AB
- $15 CAD / hour
- Full-time
Position Summary...Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In…
Added 9 hours ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM a company with a strong foundation built on innovation, close customer relationships, a strong sense of community and a unique culture and values. We are looking for…
Added 9 hours ago
FH
Restaurant Manager, Notch8
Fairmont Hotels & Resorts
Vancouver, BC
- Full-time
We are seeking a Restaurant Manager who brings presence, precision, and passion to lead daily operations, inspire teams, and deliver a consistently elevated guest experience reflective of…

Closed listing

Halton District School Board

Temporary Executive Assistant - School Operations - JWS (35hrs)

Burlington, ON, Canada

Salary: Band 3 - $35.67 to $ 42.53 per hour + 4% vacation pay · Internship

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: Salary: Band 3 - $35.67 to $ 42.53 per hour + 4% vacation pay
Job type: Internship
Closing date: Oct 28, 2026
Working hours: 35 hours/week
Posting language: English
Posted: Sep 28, 2026

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Original job description

Archived listing. The details below describe a past opening.

NOTICE OF M.A.S.S. TEMPORARY VACANCY

Position: Executive Assistant - School Operations

Salary: Band 3 - $35.67 to $ 42.53 per hour + 4% vacation pay

Location: J.W. Singleton Education Centre - School Operations

Work Schedule: 35 hours/week, 12 months/year

Start Date: As soon as possible - February 26, 2027

Position Summary

The Executive Assistant, School Operations, provides administrative support in operational matters to the Superintendent(s), System Principal(s), Chief Executive and Educational Officers. The position manages budgets, supports problem-solving, and serves as a departmental communication link for supervisors and their portfolio work. The Executive Assistant administers and coordinates departmental functions and special events; monitors, prioritizes, and balances workload within the School Operations team to ensure adequate resources are available to meet deadlines; and acts as a liaison and collaborative team member in a positive work environment. The Executive Assistant serves as a front-line contact for the Superintendent(s), Chief Executive and Educational Officers, System Principal(s),

Qualifications

A post-secondary diploma or degree, with four or more years of work experience in a related field, is required, as is experience working in a school office environment;
Proven technology skills, including proficiency with productivity software (e.g., MS Office applications) and online collaboration tools (e.g., Google Workspace;
Ability to maintain the highest level of confidentiality while providing administrative support;
Excellent administrative, organizational, and coordination skills, with the ability to manage multiple priorities;
Strong oral and written communication skills;
High emotional intelligence and strong interpersonal skills;
Strong customer service focus;
Highly effective time management skills, with the ability to prioritize and meet deadlines;
Knowledge of general finance and accounting principles;
Strong problem-solving abilities; and
Ability to work independently and collaboratively as part of a team.

Key Responsibilities

Supports and coordinates the day-to-day operations of the Superintendent(s), System Principal(s),CEO
Manages multiple initiatives and coordinates day-to-day activities, including scheduling meetings and managing online calendars;
Responds to inquiries and concerns from the public, staff, parents/guardians, students, trustees, agencies, and the Ministry of Education in a knowledgeable, tactful, and supportive manner, identifying matters that require the personal or urgent attention of the supervisor;
Manages and tracks the completion and submission of school operational forms, plans and processes (e.g., Excursions, Out-of-Area Transfers, Home Schooling, Home Instruction, Suspensions, SIPSA, fundraising, etc.);
Researches, analyzes, and synthesizes information on behalf of the Superintendent(s), Chief Executive and Education Officer(s), System Principal(s), on a variety of matters;
Researches and integrates data and aria-level="1">

Completes special projects, as assigned;

Composes a wide variety of written materials (e.g., correspondence, agendas, event programs, and reports);
Administers, monitors, and reconciles budgets, expenditures and financial records for the Superintendent(s), Executive Officer(s), System Principal(s), Associate Director and/or Director’s area(s) of responsibility;
Prepares appropriate reports and forms; completes journal entries, purchase orders;
Monitors school budgets, tracks administrators' PD spending and Purchase Card expenses; reconciles expenses while maintaining multiple databases;
Coordinates the Superintendent(s), System Principal(s), Chief Executive and Education Officer(s), obligations to the Board, committees, and external professional organizations;
Acts as a liaison between parents/guardians, members of the public, staff, and external vendors, as required;
Attends meetings and records minutes, as required;
Executes tasks related to the coordination of special events, conferences, meetings, communications, boundary reviews, and projects;
Books internal and external venues, arranges catering, and adds events to Professional Learning;
Coordinates travel arrangements and accommodations;
Maintains a collaborative office environment focused on providing high-quality customer service;
Attends occasional evening meetings and occasionally works on weekends;
Participates in ongoing professional development.

Preference Will Be Given To Applicants Who Are

Proficient in online and software applications such as Sparkrock, Aspen, Staffing Plus, myReports, PCard (BMO), Professional Learning, School Cash Online, and MVal;
Familiar with current educational issues, curriculum, and program at the local and provincial levels, including Ministry of Education initiatives;
Knowledgeable about and able to interpret Board Policies and Administrative Procedures;
Demonstrate a commitment to equity, inclusion and supporting student and staff well-being;
Proficient in more than one language.

Applications, along with your resume and other supporting documents must be submitted through Apply to Education – by 4:00 pm on Friday, October 2, 2026

Job Category: Management & Professionals - Job Code # 4070464

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page. First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Applicant Self Identification Questions

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It intentionally works to identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Requirements

Although hiring policies must adhere the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools – General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at .

Accommodation

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness

The HDSB is committed to providing a respectful and healthy work environment.

About employer

More about this job

Responsibilities

Provides administrative and operational support to senior school operations leaders, including managing schedules, inquiries, forms, projects, and communications. Monitors budgets and financial records, coordinates meetings, events, travel, and external relationships, and supports a collaborative, customer-focused office.

Requirements

Requires a post-secondary diploma or degree, at least four years of related work experience, and experience in a school office environment. Candidates should have strong administrative, communication, organizational, financial, technology, customer service, and problem-solving skills, and be able to maintain confidentiality and work independently or collaboratively.

Skills

Administrative Support
Budget Management
Financial Reconciliation
Calendar Management
Meeting Coordination
Written Communication
Oral Communication
Organization
Time Management
Problem-Solving
Customer Service
Confidentiality
Interpersonal Skills
Data Research and Analysis
Event Coordination
Microsoft Office

Visa sponsorship

Not detected in the job text

Hiring contact

Dixon Mohammed

Keywords

School Operations
Administrative Support
Budget Management
Financial Records
Accounting Principles
Purchase Orders
Journal Entries
Budget Reconciliation
Microsoft Office
Google Workspace
Sparkrock
Aspen
Staffing Plus
myReports
BMO PCard
Professional Learning
School Cash Online
MVal
Calendar Management
Meeting Minutes
Event Coordination
Travel Arrangements
School Office
Ministry of Education
Board Policies
Administrative Procedures
Excursions
Out-of-Area Transfers
Home Schooling
Suspensions

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