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Added 46 mins ago
J
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Jobbe
Moncton, NB
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 46 mins ago
J
2627-195 - Lead Hand - Security (FS12) - Strait Area Campus
Jobbe
Port Hawkesbury, NS
- Full-time
You possess strong coordination skills, effectively organizing daily security operations, staff scheduling, and task delegation to ensure smooth workflow.
Added 46 mins ago
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Continuing Care Assistant
Jobbe
Antigonish, NS
- Full-time
We are searching for a Continuing Care Assistant to join our Mary's Court team based in Antigonish, Nova Scotia.
Added 46 mins ago
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Open Jobs Operations Consultant - Flex
Jobbe
Dartmouth, NS
- Contract
The Operations Consultant works in partnership with the Operations Supervisor to maintain stockroom organization and merchandise updates.
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Long-Term Care Assistant (LTCA)
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Eastern Passage, NS
- $20.48 CAD / hour
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Manager, Corporate Strategic Project Delivery
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St. John's, NL · Greater St. John's Metropolitan Area
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Develop, implement, and maintain comprehensive project plans, while prioritizing tasks and managing day-to-day operations, including documentation, timelines, resource allocations, risk and…
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Assistant Store Manager
Jobbe
Fredericton, NB
- Full-time
We’re looking for a motivated and dynamic Assistant Store Manager to help lead our team and support the daily operations of our Regent Mall location. In this role, you’ll assist the Store…
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Foreman - Building Services (Arenas)
Jobbe
Fredericton, NB
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Reporting to the Assistant Manager, Building Services, the Foreman – Building Services (Arenas) leads the daily operations of an assigned work unit, ensuring municipal arenas are safe,…
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Assistant Manager
Jobbe
Fredericton, NB
- $17 to $18 CAD / hour
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As an Assistant Manager at Popeyes, you’ll support the Restaurant Manager in overseeing daily restaurant operations, ensuring exceptional guest service, high-quality food, and a motivated…
Added 46 mins ago
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Assistant Front Office Manager
Fairmont Hotels & Resorts
Calgary, AB
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We invite you to join the world of hospitality at Sheraton Suites Calgary Eau Claire as our new Assistant Front Office Manager. The Assistant Front Office Manager is a key leader within the…
Added 46 mins ago
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Retail Assistant Manager - Full-Time
maurices
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…candidates for future openings. While this posting for a Retail Assistant Manager - Full-Time at our Store 4146-Emerald Hills Centre-maurices remains open year-round, actual hiring needs…
Added 46 mins ago
M
Retail Assistant Manager - Part-Time
maurices
Sherwood Park, AB
- Part-time
…candidates for future openings. While this posting for a Retail Assistant Manager - Part-Time at our Store 4146-Emerald Hills Centre-maurices remains open year-round, actual hiring needs…
Added 46 mins ago
M
Retail Assistant Manager - Full-Time
maurices
Lloydminster, AB
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…candidates for future openings. While this posting for a Retail Assistant Manager - Full-Time at our Store 4149-Lloyd Mall-maurices-Lloydminster, AB T9V 0A7 remains open year-round, actual…
Added 46 mins ago
M
Retail Assistant Manager - Part-Time
maurices
Canada
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…candidates for future openings. While this posting for a Retail Assistant Manager - Part-Time at our M4145 – Westgate Home Centre –maurices remains open year-round, actual hiring needs may…
Added 46 mins ago
M
Retail Assistant Manager - Full-Time
maurices
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- Full-time
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Added 46 mins ago
M
Retail Assistant Manager - Part-Time
maurices
Lloydminster, AB
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…candidates for future openings. While this posting for a Retail Assistant Manager - Part-Time at our Store 4149-Lloyd Mall-maurices-Lloydminster, AB T9V 0A7 remains open year-round, actual…
Added 1 hour ago
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Administrative assistant
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Toronto, ON · North York, ON
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Added 4 hours ago
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Temp Key Holder-The Cosmetics Company Store-Part Time-Winnipeg, MB
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Added 5 hours ago
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Assistant Manager - BOSS Store, St. Foy
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assistant manager - food services
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Toronto, ON
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Added 6 hours ago
S
Program Assistant, Infection Control - IPAC
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Burnaby, BC
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The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…

Closed listing

Halton District School Board

Temporary Executive Assistant - School Operations - JWS (35hrs)

Burlington, ON, Canada

Salary: Band 3 - $35.67 to $ 42.53 per hour + 4% vacation pay · Internship

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: Salary: Band 3 - $35.67 to $ 42.53 per hour + 4% vacation pay
Job type: Internship
Closing date: Oct 28, 2026
Working hours: 35 hours/week
Posting language: English
Posted: Sep 28, 2026

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Original job description

Archived listing. The details below describe a past opening.

NOTICE OF M.A.S.S. TEMPORARY VACANCY

Position: Executive Assistant - School Operations

Salary: Band 3 - $35.67 to $ 42.53 per hour + 4% vacation pay

Location: J.W. Singleton Education Centre - School Operations

Work Schedule: 35 hours/week, 12 months/year

Start Date: As soon as possible - February 26, 2027

Position Summary

The Executive Assistant, School Operations, provides administrative support in operational matters to the Superintendent(s), System Principal(s), Chief Executive and Educational Officers. The position manages budgets, supports problem-solving, and serves as a departmental communication link for supervisors and their portfolio work. The Executive Assistant administers and coordinates departmental functions and special events; monitors, prioritizes, and balances workload within the School Operations team to ensure adequate resources are available to meet deadlines; and acts as a liaison and collaborative team member in a positive work environment. The Executive Assistant serves as a front-line contact for the Superintendent(s), Chief Executive and Educational Officers, System Principal(s),

Qualifications

A post-secondary diploma or degree, with four or more years of work experience in a related field, is required, as is experience working in a school office environment;
Proven technology skills, including proficiency with productivity software (e.g., MS Office applications) and online collaboration tools (e.g., Google Workspace;
Ability to maintain the highest level of confidentiality while providing administrative support;
Excellent administrative, organizational, and coordination skills, with the ability to manage multiple priorities;
Strong oral and written communication skills;
High emotional intelligence and strong interpersonal skills;
Strong customer service focus;
Highly effective time management skills, with the ability to prioritize and meet deadlines;
Knowledge of general finance and accounting principles;
Strong problem-solving abilities; and
Ability to work independently and collaboratively as part of a team.

Key Responsibilities

Supports and coordinates the day-to-day operations of the Superintendent(s), System Principal(s),CEO
Manages multiple initiatives and coordinates day-to-day activities, including scheduling meetings and managing online calendars;
Responds to inquiries and concerns from the public, staff, parents/guardians, students, trustees, agencies, and the Ministry of Education in a knowledgeable, tactful, and supportive manner, identifying matters that require the personal or urgent attention of the supervisor;
Manages and tracks the completion and submission of school operational forms, plans and processes (e.g., Excursions, Out-of-Area Transfers, Home Schooling, Home Instruction, Suspensions, SIPSA, fundraising, etc.);
Researches, analyzes, and synthesizes information on behalf of the Superintendent(s), Chief Executive and Education Officer(s), System Principal(s), on a variety of matters;
Researches and integrates data and aria-level="1">

Completes special projects, as assigned;

Composes a wide variety of written materials (e.g., correspondence, agendas, event programs, and reports);
Administers, monitors, and reconciles budgets, expenditures and financial records for the Superintendent(s), Executive Officer(s), System Principal(s), Associate Director and/or Director’s area(s) of responsibility;
Prepares appropriate reports and forms; completes journal entries, purchase orders;
Monitors school budgets, tracks administrators' PD spending and Purchase Card expenses; reconciles expenses while maintaining multiple databases;
Coordinates the Superintendent(s), System Principal(s), Chief Executive and Education Officer(s), obligations to the Board, committees, and external professional organizations;
Acts as a liaison between parents/guardians, members of the public, staff, and external vendors, as required;
Attends meetings and records minutes, as required;
Executes tasks related to the coordination of special events, conferences, meetings, communications, boundary reviews, and projects;
Books internal and external venues, arranges catering, and adds events to Professional Learning;
Coordinates travel arrangements and accommodations;
Maintains a collaborative office environment focused on providing high-quality customer service;
Attends occasional evening meetings and occasionally works on weekends;
Participates in ongoing professional development.

Preference Will Be Given To Applicants Who Are

Proficient in online and software applications such as Sparkrock, Aspen, Staffing Plus, myReports, PCard (BMO), Professional Learning, School Cash Online, and MVal;
Familiar with current educational issues, curriculum, and program at the local and provincial levels, including Ministry of Education initiatives;
Knowledgeable about and able to interpret Board Policies and Administrative Procedures;
Demonstrate a commitment to equity, inclusion and supporting student and staff well-being;
Proficient in more than one language.

Applications, along with your resume and other supporting documents must be submitted through Apply to Education – by 4:00 pm on Friday, October 2, 2026

Job Category: Management & Professionals - Job Code # 4070464

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page. First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Applicant Self Identification Questions

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It intentionally works to identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Requirements

Although hiring policies must adhere the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools – General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at .

Accommodation

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness

The HDSB is committed to providing a respectful and healthy work environment.

About employer

More about this job

Responsibilities

Provides administrative and operational support to senior school operations leaders, including managing schedules, inquiries, forms, projects, and communications. Monitors budgets and financial records, coordinates meetings, events, travel, and external relationships, and supports a collaborative, customer-focused office.

Requirements

Requires a post-secondary diploma or degree, at least four years of related work experience, and experience in a school office environment. Candidates should have strong administrative, communication, organizational, financial, technology, customer service, and problem-solving skills, and be able to maintain confidentiality and work independently or collaboratively.

Skills

Administrative Support
Budget Management
Financial Reconciliation
Calendar Management
Meeting Coordination
Written Communication
Oral Communication
Organization
Time Management
Problem-Solving
Customer Service
Confidentiality
Interpersonal Skills
Data Research and Analysis
Event Coordination
Microsoft Office

Visa sponsorship

Not detected in the job text

Hiring contact

Dixon Mohammed

Keywords

School Operations
Administrative Support
Budget Management
Financial Records
Accounting Principles
Purchase Orders
Journal Entries
Budget Reconciliation
Microsoft Office
Google Workspace
Sparkrock
Aspen
Staffing Plus
myReports
BMO PCard
Professional Learning
School Cash Online
MVal
Calendar Management
Meeting Minutes
Event Coordination
Travel Arrangements
School Office
Ministry of Education
Board Policies
Administrative Procedures
Excursions
Out-of-Area Transfers
Home Schooling
Suspensions

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