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Added 3 hours ago
Founder's Associate
Trillium Entertainment Ventures
Toronto, ON
Full-time
…marketing, and day-to-day operations. The work will vary. You might research a film or festival, help prepare for a partner meeting, plan social content, update the website, or make sure a…
Added 4 hours ago
Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
The Research Institute of the MUHC is seeking an interim Project Manager to join the Capture and Optimization of Research Data (CORD) platform of the Centre for Outcomes Research and…
Added 4 hours ago
Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the…
Added 4 hours ago
Research Associate
RI-MUHC | Research Institute of the MUHC | #rimuhc
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Full-time
The MyeliNeuroGene Research Laboratory, directed by Dr. Genevieve Bernard, MD, MSc, a clinician-scientist, is looking for a motivated person to fill the position of full-time Research…
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Mechatronics Technologist
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Leasing Manager
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Demonstrating academic best practices for specific subjects and assignments, including research and writing tactics
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Research Associate, Clinical Neurosciences
University of Calgary
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The Department of Clinical Neurosciences in the Cumming School of Medicine invites applications for a Research Associate. This Full-time Fixed Term position is for approximately 1 year…
Added 6 hours ago
Associate, Investment Banking, Real Estate
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…Real Estate Investment Banking team as an Investment Banking Associate based in Toronto. We believe that diversity is key to our success in competitive global marketplaces and we embrace…
Added 6 hours ago
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Added 6 hours ago
Associate, Investment Banking, Real Estate
TD
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…Real Estate Investment Banking team as an Investment Banking Associate based in Toronto. We believe that diversity is key to our success in competitive global marketplaces and we embrace…
Added 7 hours ago
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VCA Canada
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Counsellor – Varsity Athletics Mental Health & Performance
The University of British Columbia
Vancouver, BC
$8,087.08 to $12,117.08 CAD / month
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Enrolment Services Advisor
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
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Financial Analyst
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
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Added 8 hours ago
Associate
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Financial Analyst
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Vancouver, BC · UBCV | Brock Hall (BRCK)
$7,158.42 to $10,292.25 CAD / month
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Added 9 hours ago
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Added 9 hours ago
Graduate Administrator
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Ottawa, ON
Other
…Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and…
Added 9 hours ago
Product Manager, Business Transformation
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Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace…
Added 9 hours ago
Veterinarian, Pretoria Animal Hospital
VCA Animal Hospitals
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Added 9 hours ago
Associate Director, Capital Planning & Reporting
RBC
Toronto, ON
Full-time

Halton District School Board

Temporary Executive Assistant - School Operations - JWS (35hrs)

Burlington, ON, Canada

Pay: Salary: Band 3 - $35.67 to $ 42.53 per hour + 4% vacation pay
Job type: Internship
Apply by: Oct 28, 2026
Working hours: 35 hours/week
Posting language: English
Posted: Sep 28, 2026

Apply About employer

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Original job description

NOTICE OF M.A.S.S. TEMPORARY VACANCY

Position: Executive Assistant - School Operations

Salary: Band 3 - $35.67 to $ 42.53 per hour + 4% vacation pay

Location: J.W. Singleton Education Centre - School Operations

Work Schedule: 35 hours/week, 12 months/year

Start Date: As soon as possible - February 26, 2027

Position Summary

The Executive Assistant, School Operations, provides administrative support in operational matters to the Superintendent(s), System Principal(s), Chief Executive and Educational Officers. The position manages budgets, supports problem-solving, and serves as a departmental communication link for supervisors and their portfolio work. The Executive Assistant administers and coordinates departmental functions and special events; monitors, prioritizes, and balances workload within the School Operations team to ensure adequate resources are available to meet deadlines; and acts as a liaison and collaborative team member in a positive work environment. The Executive Assistant serves as a front-line contact for the Superintendent(s), Chief Executive and Educational Officers, System Principal(s),

Qualifications

A post-secondary diploma or degree, with four or more years of work experience in a related field, is required, as is experience working in a school office environment;
Proven technology skills, including proficiency with productivity software (e.g., MS Office applications) and online collaboration tools (e.g., Google Workspace;
Ability to maintain the highest level of confidentiality while providing administrative support;
Excellent administrative, organizational, and coordination skills, with the ability to manage multiple priorities;
Strong oral and written communication skills;
High emotional intelligence and strong interpersonal skills;
Strong customer service focus;
Highly effective time management skills, with the ability to prioritize and meet deadlines;
Knowledge of general finance and accounting principles;
Strong problem-solving abilities; and
Ability to work independently and collaboratively as part of a team.

Key Responsibilities

Supports and coordinates the day-to-day operations of the Superintendent(s), System Principal(s),CEO
Manages multiple initiatives and coordinates day-to-day activities, including scheduling meetings and managing online calendars;
Responds to inquiries and concerns from the public, staff, parents/guardians, students, trustees, agencies, and the Ministry of Education in a knowledgeable, tactful, and supportive manner, identifying matters that require the personal or urgent attention of the supervisor;
Manages and tracks the completion and submission of school operational forms, plans and processes (e.g., Excursions, Out-of-Area Transfers, Home Schooling, Home Instruction, Suspensions, SIPSA, fundraising, etc.);
Researches, analyzes, and synthesizes information on behalf of the Superintendent(s), Chief Executive and Education Officer(s), System Principal(s), on a variety of matters;
Researches and integrates data and aria-level="1">

Completes special projects, as assigned;

Composes a wide variety of written materials (e.g., correspondence, agendas, event programs, and reports);
Administers, monitors, and reconciles budgets, expenditures and financial records for the Superintendent(s), Executive Officer(s), System Principal(s), Associate Director and/or Director’s area(s) of responsibility;
Prepares appropriate reports and forms; completes journal entries, purchase orders;
Monitors school budgets, tracks administrators' PD spending and Purchase Card expenses; reconciles expenses while maintaining multiple databases;
Coordinates the Superintendent(s), System Principal(s), Chief Executive and Education Officer(s), obligations to the Board, committees, and external professional organizations;
Acts as a liaison between parents/guardians, members of the public, staff, and external vendors, as required;
Attends meetings and records minutes, as required;
Executes tasks related to the coordination of special events, conferences, meetings, communications, boundary reviews, and projects;
Books internal and external venues, arranges catering, and adds events to Professional Learning;
Coordinates travel arrangements and accommodations;
Maintains a collaborative office environment focused on providing high-quality customer service;
Attends occasional evening meetings and occasionally works on weekends;
Participates in ongoing professional development.

Preference Will Be Given To Applicants Who Are

Proficient in online and software applications such as Sparkrock, Aspen, Staffing Plus, myReports, PCard (BMO), Professional Learning, School Cash Online, and MVal;
Familiar with current educational issues, curriculum, and program at the local and provincial levels, including Ministry of Education initiatives;
Knowledgeable about and able to interpret Board Policies and Administrative Procedures;
Demonstrate a commitment to equity, inclusion and supporting student and staff well-being;
Proficient in more than one language.

Applications, along with your resume and other supporting documents must be submitted through Apply to Education – by 4:00 pm on Friday, October 2, 2026

Job Category: Management & Professionals - Job Code # 4070464

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page. First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Applicant Self Identification Questions

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It intentionally works to identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Requirements

Although hiring policies must adhere the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools – General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at .

Accommodation

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness

The HDSB is committed to providing a respectful and healthy work environment.

Apply About employer

More about this job

Responsibilities

Provides administrative and operational support to senior school operations leaders, including managing schedules, inquiries, forms, projects, and communications. Monitors budgets and financial records, coordinates meetings, events, travel, and external relationships, and supports a collaborative, customer-focused office.

Requirements

Requires a post-secondary diploma or degree, at least four years of related work experience, and experience in a school office environment. Candidates should have strong administrative, communication, organizational, financial, technology, customer service, and problem-solving skills, and be able to maintain confidentiality and work independently or collaboratively.

Skills

Administrative Support
Budget Management
Financial Reconciliation
Calendar Management
Meeting Coordination
Written Communication
Oral Communication
Organization
Time Management
Problem-Solving
Customer Service
Confidentiality
Interpersonal Skills
Data Research and Analysis
Event Coordination
Microsoft Office

Visa sponsorship

Not detected in the job text

Hiring contact

Dixon Mohammed

Keywords

School Operations
Administrative Support
Budget Management
Financial Records
Accounting Principles
Purchase Orders
Journal Entries
Budget Reconciliation
Microsoft Office
Google Workspace
Sparkrock
Aspen
Staffing Plus
myReports
BMO PCard
Professional Learning
School Cash Online
MVal
Calendar Management
Meeting Minutes
Event Coordination
Travel Arrangements
School Office
Ministry of Education
Board Policies
Administrative Procedures
Excursions
Out-of-Area Transfers
Home Schooling
Suspensions

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