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Added 1 hour ago
IA
CSH Supply Chain Supervisor
IMP Aerospace & Defence
Halifax, NS
- Full-time
IMP Aerospace & Defence is not only one of the leading companies in the Aerospace field, but we are also one of the most engaging and equality advocating companies to work for. We believe…
Added 2 hours ago
Coordinator, Construction Services
Defence Construction Canada
BC
The Coordinator, Construction Services, manages and administers low-complexity construction, professional services and service contracts to ensure compliance with contract requirements. The…
Added 2 hours ago
Maintenance Project Coordinator
Halton Region
Burlington, ON
…Proposal (RFPs), and Requests for Tender (RFTs) for goods and…
Added 2 hours ago
Water Distribution/Wastewater Collection Operator - Linear Systems
Halton Region
7 -
…hydrants, maintenance holes, wastewater mains, watermains and water services, meters, watermain taps and related…
Added 3 hours ago
BI
Field Service Representative,
Baxter International Inc.
AB · Edmonton, AB
- Full-time
The Field Service Representative, with minimal supervision, inspects, services, repairs, upgrades or installs renal care equipment on which training has been provided. This work is…
Added 3 hours ago
AG
Field Representative - Alcoholic Beverages
Acosta Group
Cambridge, ON
- Full-time
…ActionLink, CORE Foodservice, CROSSMARK, Mosaic, Premium Retail Services, and Product Connections. Together, we connect consumers with the brands they love through omnichannel selling,…
Added 4 hours ago
NS
Youth Health Centre Coordinator - Public Health (Bilingual)
Nova Scotia Health Authority
Antigonish, NS
- Internship
…partners to ensure youth have access to support, programs, and services within the school and community that promote health. The YHCC models and provides safe, equitable, and inclusive…
Added 5 hours ago
CO
Truck Driver IV - Transit (part-time) - Open until filled - Applications processed as received
City of Powell River BC
Powell River, BC
- Part-time
Willing and able to work shifts to meet service requirements and respond to operational needs. Serves as a visible representative of City Transit and provides courteous, inclusive…
Added 5 hours ago
TN
Outside Sales Reps
True North Pest Control
Markham, ON
- Full-time
…career with uncapped earning potential. As a Commercial Sales Representative, you will be responsible for generating new business and building relationships with commercial property owners,…
Added 6 hours ago
WC
Sales Representative (Metal) - Vaughan, ON
Wurth Canada
Markham, ON
- Full-time
A day in the life of an outside sales representative:
Added 6 hours ago
NS
Health Services Leader - Primary Health Care
Nova Scotia Health Authority
Truro, NS
- Full-time
The Health Services Lead, Primary Health Care is a member of the Primary Health Care leadership team and is responsible for advancing priorities of the portfolio via supporting the ongoing…
Added 6 hours ago
NS
Manager - Violence Prevention, Intervention & Response Program
Nova Scotia Health Authority
Halifax, NS
- Full-time
…informed care required at various points of entry to health services by individuals and families with experiences of interpersonal violence. This provincial program advances professional…
Added 7 hours ago
FR
General Accounting Administrator
FirstService Residential Canada
Calgary, AB
- Full-time
A diploma or certificate in accounting, business administration, finance, or a related field.
Added 8 hours ago
FR
General Accounting Administrator
FirstService Residential Canada
Vancouver, BC
- Full-time
A diploma or certificate in accounting, business administration, finance, or a related field.
Added 8 hours ago
H
Nurse B - Registered Nurse
HealthCareersInSask.ca
Swift Current, SK
- Part-time
…provides a full range of community-based public health nursing services including pre and post natal care, immunization, health appraisal and screening, communicable disease follow-up and…
Added 8 hours ago
M
Bilingual Manager, AdminAdvantage Client Services
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
The Bilingual Manager, AdminAdvantage Client Services, is responsible for leading a team of Client and Account Specialists delivering the end-to-end AdminAdvantage experience for Manulife’s…
Added 8 hours ago
M
Marketing Consultant, Sponsor/Advisor Marketing & Growth
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
…solutions that promote differentiated health and wellness benefits, services and experiences. Our goal is to empower customers to live healthier lives, optimize benefits usage and plans,…
Added 8 hours ago
M
Geomatics New Graduate - May 2027
McElhanney
Vancouver, BC
- Full-time
…mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,500 staff members in 31 locations, we are proud to offer…
Added 8 hours ago
CF
Canadian Armed Forces Newspaper Editor / Journalist
Canadian Forces Morale and Welfare Services
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- Full-time
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their…
Added 9 hours ago
PC
Member Experience Representative
Provincial Credit Union
Charlottetown, PE
- Full-time
As a Member Experience Representative, you will be the first point of contact for members and prospective members, providing friendly, knowledgeable support across our digital channels.…
Added 9 hours ago
TH
Pre/Post Natal Cultural Coordinator
Tr’ondëk Hwëch’in Government
Dawson City, YT
- Full-time
…delivers culturally focused pre/post natal (age 0-5) programs and services to Citizens. The incumbent liaises, coordinates and supports programming and networking with other NN Department…
Added 9 hours ago
M
Director, Product Analytics
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
University degree in business, finance, analytics, technology, mathematics, engineering or another quantitative field. An advanced degree is considered an asset.
Added 9 hours ago
A
Sr. Project Engineer
Actalent
Calgary, AB
- $110 to $150 CAD / hour
- Contract
This Project Engineer role serves as the single-point Owners Representative for a Great Lakes marine dock and terminal project. You will oversee engineering, design, construction, and…
Added 9 hours ago
CC
Sales Representative - Uniform
Cintas Canada
Cambridge, ON
- Full-time
That is why we are seeking a goal-oriented, motivated, and energetic Sales Representative to join our growing Outside Sales team. This role provides our customers with solutions to their…
Added 9 hours ago
AG
Financial Analyst
Acosta Group
Toronto, ON
- Volunteer
Bachelor's degree in Finance, Accounting, Economics, Business, Mathematics, or a related field.

Halton Region

Maintenance Project Coordinator

Burlington, ON, Canada

Posting ID: 5581 Department: Public Works Division: Water & Wastewater Treatment Pay Range: $79,432 - $99,290 Job Type: Permanent Hours of Work: 35 hours per week Work Location: 1141 Lakeshore, Burlington, Ontario Employee Group: OCT Vacancy Status: This posting is for an existing vacancy Posting Date: November 6, 2026 Application Deadline: November 20, 2026

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Job details

Pay: Posting ID: 5581 Department: Public Works Division: Water & Wastewater Treatment Pay Range: $79,432 - $99,290 Job Type: Permanent Hours of Work: 35 hours per week Work Location: 1141 Lakeshore, Burlington, Ontario Employee Group: OCT Vacancy Status: This posting is for an existing vacancy Posting Date: November 6, 2026 Application Deadline: November 20, 2026
Apply by: Nov 20, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Nov 5, 2026

Original job description

Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.

If you are looking for a role where you can lead a team towards the delivery of municipal infrastructure projects for the residents of Halton, we want to hear from you. Over the next 10 years, the Region will be investing over $5 billion in transportation, water and wastewater infrastructure. We are committed to delivering high quality infrastructure for the residents, businesses and visitors to Halton Region, and are looking for dedicated, forward thinking and enthusiastic individuals to join our Public Works team!

Posting ID: 5581
Department: Public Works
Division: Water & Wastewater Treatment
Pay Range: $79,432 - $99,290
Job Type: Permanent
Hours of Work: 35 hours per week
Work Location: 1141 Lakeshore, Burlington, Ontario 
Employee Group: OCT
Vacancy Status: This posting is for an existing vacancy
Posting Date: November 6, 2026
Application Deadline: November 20, 2026

Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.

Job Summary

Reporting to the Superintendent, Treatment Plant Maintenance, the Maintenance Project Coordinator supports contract preparation and administration, maintenance business process improvement, and Q-App task and document management.

Duties & Responsibilities

Purchasing and Contract Administration

Coordinate contract preparation and procurement activities with Purchasing and internal stakeholders. Prepare and coordinate Requests for Quotation (RFQs), Requests for Proposal (RFPs), and Requests for Tender (RFTs) for goods and services.
Provide support for all procurement processes including the management of documentation, submission timelines, evaluation coordination, approvals, and procurement records.
Coordinate the creation and administration of SAP Outline Agreements (OLAs), ensuring agreement details, values, and applicable terms are accurately recorded. For existing agreements, monitor contract values, upset limits, expiry dates, renewal options, and extension provisions.
Maintain an up-to-date contract register and provide reporting to the Maintenance Leadership Team to support the proactive planning and prioritization of procurement activities in advance of contract expiry dates.
Liaise with Purchasing and internal stakeholders to address contract documentation issues and ensure required approvals and supporting records are complete.

Duties & Responsibilities (cont’d)

Maintenance Business Processes and Documentation Management (Q-App)

Coordinate and monitor tasks, actions, due dates, approvals, document reviews, and deliverables recorded in Q-App. Report on overdue actions and follow up with responsible individuals to support timely completion and closure.
Escalate overdue actions, unresolved documentation issues, and potential compliance concerns to the Maintenance Manager, Superintendent, or appropriate process owner.
Maintain Q-App records and supporting documentation to ensure information remains accurate, complete, current, and accessible to authorized users. Monitor document review dates, revision status, and approval requirements.
Coordinate document revisions, version control, approval workflows, and records management activities in accordance with established corporate and regulatory requirements.
Identify opportunities to improve Q-App task management and document-control practices.
Work with the Treatment Plant Maintenance Leadership Team to review and update existing business and administrative processes. Focus on opportunities to improve efficiency, consistency, accountability, and internal controls.
Monitor recurring administrative issues, process gaps, and stakeholder feedback to identify trends and recommend corrective or preventive actions.
Develop and maintain process maps, standard operating procedures, templates, and administrative tools to support consistent and efficient maintenance business processes.

Skills & Qualifications

Post-secondary diploma in Business Administration, Public Administration, or a related field. As an alternative, a minimum of three (3) years of purchasing, contract administration, or related experience, preferably in a public-sector environment. An equivalent combination of education and experience may be considered.
Demonstrated organizational, time-management, and prioritization skills, with the ability to manage multiple competing deadlines while maintaining a high degree of accuracy and attention to detail.
Strong written, verbal, and interpersonal communication skills, with the ability to coordinate activities, prepare and maintain documentation, follow up on action items, and establish effective working relationships with internal and external stakeholders.
Experience coordinating contracts, preparing procurement or administrative documentation, and maintaining contract records.
Experience reviewing business processes, coordinating administrative or operational tasks, and maintaining controlled documentation or records.
Working knowledge of SAP, including the administration of Outline Agreements (OLAs), is preferred.
Experience using Q-App or a comparable records management, quality management, or document control system is considered an asset.
Proficiency in Microsoft Office applications, particularly Excel and Word.

Working/ Employment Conditions

A copy of driver’s license and a driver’s abstract.

Important information about your application:

In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.

Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high-quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service-focused, and award-winning employer with a diverse and inclusive work environment.

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More about this job

Responsibilities

The Maintenance Project Coordinator supports contract preparation, procurement activities, and maintenance business process improvements. They are responsible for managing documentation in Q-App and ensuring compliance with corporate and regulatory requirements.

Requirements

Candidates must possess a post-secondary diploma in Business or Public Administration, or at least three years of relevant experience in purchasing or contract administration. Proficiency in Microsoft Office and strong organizational skills are required, with knowledge of SAP and Q-App considered an asset.

Skills

Contract administration
Procurement
Project coordination
SAP
Q-App
Document control
Business process improvement
Records management
Time management
Organizational skills
Microsoft Excel
Microsoft Word
Communication skills
Stakeholder management
Public sector administration

Visa sponsorship

Not detected in the job text

Keywords

Maintenance Project Coordinator
Public Works
Contract Administration
Procurement
SAP
Q-App
Business Administration
Public Administration
Infrastructure
Document Control
Records Management
Standard Operating Procedures
Process Mapping
RFQs
RFPs
RFTs
Outline Agreements
Quality Management
Administrative Support
Compliance
Project Management
Municipal Infrastructure
Water & Wastewater Treatment
Microsoft Office
Excel
Word

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