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Added 44 mins ago
LH
Job Title Tenant Support Worker
Lookout Housing + Health Society
Surrey, BC
- Internship
…place minimal barriers between them and our services. For more information about Lookout, please visit…
Added 44 mins ago
MC
Senior Salesforce Administrator
Make-A-Wish Canada
Toronto, ON
- Full-time
We are looking for a Sr Salesforce Administrator to join our team at Make-A-Wish Canada. Reporting to the Manager of Business Applications, you will be responsible for the execution of…
Added 44 mins ago
LH
Job Title Coordinator
Lookout Housing + Health Society
New Westminster, BC
- Full-time
…shelter, and outreach programs. Under the direction of the Program Manager, this position provides operational oversight to ensure clientele receive pertinent services while supporting the…
Added 44 mins ago
Pharmacy Assistant - Part Time - Duncan
Walmart Canada
Duncan, BC
…completeness i.e. Name; Address; DOB; Allergies; 3rd Party Information; Any Special Requests; Prescriber; Generic/Brand; Prioritizing Prescriptions with 21st Century…
Added 44 mins ago
LH
Job Title Residential Building Attendant
Lookout Housing + Health Society
Vancouver, BC
- Full-time
…place minimal barriers between them and our services. For more information about Lookout, please visit…
Added 44 mins ago
MA
Marsh Human Resources Manager
Marsh Agency
Toronto, ON
- Full-time
As a Marsh Human Resources Manager, you will coach, support and advise People Managers, aiming to develop and enhance the quality of people management throughout the colleague lifecycle.…
Added 44 mins ago
LH
Job Title Shelter Resource Worker
Lookout Housing + Health Society
Surrey, BC
- Internship
…place minimal barriers between them and our services. For more information about Lookout, please visit…
Added 44 mins ago
LH
Job Title Tenant Support Worker
Lookout Housing + Health Society
Surrey, BC
- Internship
…place minimal barriers between them and our services. For more information about Lookout, please visit…
Added 44 mins ago
LH
Job Title Tenant Support Worker
Lookout Housing + Health Society
Duncan, BC
- Internship
…place minimal barriers between them and our services. For more information about Lookout, please visit…
Added 44 mins ago
LH
Job Title Residential Building Attendant
Lookout Housing + Health Society
Vancouver, BC
- Internship
…place minimal barriers between them and our services. For more information about Lookout, please visit…
Added 44 mins ago
LH
Job Title Tenant Support Worker
Lookout Housing + Health Society
Duncan, BC
- Internship
…place minimal barriers between them and our services. For more information about Lookout, please visit…
Added 44 mins ago
LH
Job Title Tenant Support Worker
Lookout Housing + Health Society
Duncan, BC
- Internship
…place minimal barriers between them and our services. For more information about Lookout, please visit…
Added 44 mins ago
LH
Job Title Shelter Resource Worker
Lookout Housing + Health Society
Surrey, BC
- Internship
…place minimal barriers between them and our services. For more information about Lookout, please visit…
Added 44 mins ago
CO
CASUAL Accessibility Assistant (To Garner Applications)
College of New Caledonia
Prince George, BC
- Full-time
Reporting to the Director of Learning Commons & Academic Success Centre (or other designated Manager) and in close collaboration with the Accessibility Advisor, the Accessibility Assistant…
Added 44 mins ago
H
Manager Financial Planning Capital
HealthCareersInSask.ca
SK · SK, Canada
- Full-time
Job Description: The Manager, Capital Accounting, is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province’s healthcare goals. Reporting to the…
Added 44 mins ago
H
Social Worker Degree
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Reporting to the Manager and within a multidisciplinary team, the Social Worker-BSW has responsibility for professional psychosocial assessment and counseling with clients…
Added 44 mins ago
HI
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- Full-time
…team and requires someone who is responsive, has strong time management skills, and has good knowledge of professional liability insurance. This is an ideal role for someone with strong…
Added 44 mins ago
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Under the direction of the Manager, Nutrition Services or Nutrition Services Supervisor and coordination of the Cook, Lead Hand or Clerk, the Dietary Aide is responsible for performing the…
Added 44 mins ago
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Under the general supervision of the Manager Health Services, the RPN/RN is responsible for providing professional nursing services for patients, including those with complex and…
Added 44 mins ago
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Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
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Unit Clerk - Ambulatory Care
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Reporting to the Manager Health Services, or Nurse In-Charge and working as part of a multidisciplinary team, the incumbent receives patients to clinic/unit and ensures appropriate…
Added 44 mins ago
Licensed Practical Nurse (LPN) - Home Care Nursing River East
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Under the general supervision of the Manager Health Services and while demonstrating a commitment to the mission, vision and values of the WRHA, the Licensed Practical Nurse (LPN) is…
Added 44 mins ago
Nurse 2 - Adult/Pediatrics Nursing Respite
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Under the general supervision of the Manager, Health Services and while demonstrating a commitment to the mission, vision and values of the WRHA, the Registered Nurse (RN) provides nursing…
Added 44 mins ago
Unit Assistant
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Winnipeg, MB
Under the general supervision of the Manager Health Services, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital, the Unit…
Added 44 mins ago
General Duty Nurse (N2) - Child Health - NICU LNG CALL RLF
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Winnipeg, MB
Under the general supervision of the Manager, Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…

Halton Region

Maintenance Project Coordinator

Burlington, ON, Canada

Posting ID: 5581 Department: Public Works Division: Water & Wastewater Treatment Pay Range: $79,432 - $99,290 Job Type: Permanent Hours of Work: 35 hours per week Work Location: 1141 Lakeshore, Burlington, Ontario Employee Group: OCT Vacancy Status: This posting is for an existing vacancy Posting Date: November 6, 2026 Application Deadline: November 20, 2026

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Job details

Pay: Posting ID: 5581 Department: Public Works Division: Water & Wastewater Treatment Pay Range: $79,432 - $99,290 Job Type: Permanent Hours of Work: 35 hours per week Work Location: 1141 Lakeshore, Burlington, Ontario Employee Group: OCT Vacancy Status: This posting is for an existing vacancy Posting Date: November 6, 2026 Application Deadline: November 20, 2026
Apply by: Nov 20, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Nov 5, 2026

Original job description

Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.

If you are looking for a role where you can lead a team towards the delivery of municipal infrastructure projects for the residents of Halton, we want to hear from you. Over the next 10 years, the Region will be investing over $5 billion in transportation, water and wastewater infrastructure. We are committed to delivering high quality infrastructure for the residents, businesses and visitors to Halton Region, and are looking for dedicated, forward thinking and enthusiastic individuals to join our Public Works team!

Posting ID: 5581
Department: Public Works
Division: Water & Wastewater Treatment
Pay Range: $79,432 - $99,290
Job Type: Permanent
Hours of Work: 35 hours per week
Work Location: 1141 Lakeshore, Burlington, Ontario 
Employee Group: OCT
Vacancy Status: This posting is for an existing vacancy
Posting Date: November 6, 2026
Application Deadline: November 20, 2026

Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.

Job Summary

Reporting to the Superintendent, Treatment Plant Maintenance, the Maintenance Project Coordinator supports contract preparation and administration, maintenance business process improvement, and Q-App task and document management.

Duties & Responsibilities

Purchasing and Contract Administration

Coordinate contract preparation and procurement activities with Purchasing and internal stakeholders. Prepare and coordinate Requests for Quotation (RFQs), Requests for Proposal (RFPs), and Requests for Tender (RFTs) for goods and services.
Provide support for all procurement processes including the management of documentation, submission timelines, evaluation coordination, approvals, and procurement records.
Coordinate the creation and administration of SAP Outline Agreements (OLAs), ensuring agreement details, values, and applicable terms are accurately recorded. For existing agreements, monitor contract values, upset limits, expiry dates, renewal options, and extension provisions.
Maintain an up-to-date contract register and provide reporting to the Maintenance Leadership Team to support the proactive planning and prioritization of procurement activities in advance of contract expiry dates.
Liaise with Purchasing and internal stakeholders to address contract documentation issues and ensure required approvals and supporting records are complete.

Duties & Responsibilities (cont’d)

Maintenance Business Processes and Documentation Management (Q-App)

Coordinate and monitor tasks, actions, due dates, approvals, document reviews, and deliverables recorded in Q-App. Report on overdue actions and follow up with responsible individuals to support timely completion and closure.
Escalate overdue actions, unresolved documentation issues, and potential compliance concerns to the Maintenance Manager, Superintendent, or appropriate process owner.
Maintain Q-App records and supporting documentation to ensure information remains accurate, complete, current, and accessible to authorized users. Monitor document review dates, revision status, and approval requirements.
Coordinate document revisions, version control, approval workflows, and records management activities in accordance with established corporate and regulatory requirements.
Identify opportunities to improve Q-App task management and document-control practices.
Work with the Treatment Plant Maintenance Leadership Team to review and update existing business and administrative processes. Focus on opportunities to improve efficiency, consistency, accountability, and internal controls.
Monitor recurring administrative issues, process gaps, and stakeholder feedback to identify trends and recommend corrective or preventive actions.
Develop and maintain process maps, standard operating procedures, templates, and administrative tools to support consistent and efficient maintenance business processes.

Skills & Qualifications

Post-secondary diploma in Business Administration, Public Administration, or a related field. As an alternative, a minimum of three (3) years of purchasing, contract administration, or related experience, preferably in a public-sector environment. An equivalent combination of education and experience may be considered.
Demonstrated organizational, time-management, and prioritization skills, with the ability to manage multiple competing deadlines while maintaining a high degree of accuracy and attention to detail.
Strong written, verbal, and interpersonal communication skills, with the ability to coordinate activities, prepare and maintain documentation, follow up on action items, and establish effective working relationships with internal and external stakeholders.
Experience coordinating contracts, preparing procurement or administrative documentation, and maintaining contract records.
Experience reviewing business processes, coordinating administrative or operational tasks, and maintaining controlled documentation or records.
Working knowledge of SAP, including the administration of Outline Agreements (OLAs), is preferred.
Experience using Q-App or a comparable records management, quality management, or document control system is considered an asset.
Proficiency in Microsoft Office applications, particularly Excel and Word.

Working/ Employment Conditions

A copy of driver’s license and a driver’s abstract.

Important information about your application:

In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.

Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high-quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service-focused, and award-winning employer with a diverse and inclusive work environment.

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More about this job

Responsibilities

The Maintenance Project Coordinator supports contract preparation, procurement activities, and maintenance business process improvements. They are responsible for managing documentation in Q-App and ensuring compliance with corporate and regulatory requirements.

Requirements

Candidates must possess a post-secondary diploma in Business or Public Administration, or at least three years of relevant experience in purchasing or contract administration. Proficiency in Microsoft Office and strong organizational skills are required, with knowledge of SAP and Q-App considered an asset.

Skills

Contract administration
Procurement
Project coordination
SAP
Q-App
Document control
Business process improvement
Records management
Time management
Organizational skills
Microsoft Excel
Microsoft Word
Communication skills
Stakeholder management
Public sector administration

Visa sponsorship

Not detected in the job text

Keywords

Maintenance Project Coordinator
Public Works
Contract Administration
Procurement
SAP
Q-App
Business Administration
Public Administration
Infrastructure
Document Control
Records Management
Standard Operating Procedures
Process Mapping
RFQs
RFPs
RFTs
Outline Agreements
Quality Management
Administrative Support
Compliance
Project Management
Municipal Infrastructure
Water & Wastewater Treatment
Microsoft Office
Excel
Word

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