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Added 15 mins ago
WS
Indigenous Cultural Safety, Diversity, Equity and Inclusion Advisor
Workers' Safety & Compensation Commission of the NWT & Nunavut
BC · British Columbia, Canada
- $106,158 to $126,809 CAD / year
- Full-time
Reporting to the Manager, Program Development and Stakeholder Engagement, and working closely with the HR Manager, you will lead initiatives that make WSCC, its services and Northern…
Added 15 mins ago
S
Senior Electrification Manager - Construction
SYSTRA
Toronto, ON
- Full-time
The Senior Programme Manager – Electrification is responsible for the overall leadership, planning and successful delivery of complex railway electrification programmes, including Overhead…
Added 15 mins ago
S
Engineering Manager
SYSTRA
Toronto, ON
- Full-time
Reporting to the Corridor Delivery Lead, the Engineering Manager will lead on engineering deliverables on one, or more, Rail Corridors on the GO Expansion Program, to ensure the best…
Added 29 mins ago
M
Marsh Human Resources Manager
Marsh
Toronto, ON
- Full-time
As a Marsh Human Resources Manager, you will coach, support and advise People Managers, aiming to develop and enhance the quality of people management throughout the colleague lifecycle.…
Added 29 mins ago
CO
Project & Business Analyst (Full-Time)
City of Thunder Bay
Thunder Bay, ON
- Full-time
Organize, coordinate, lead and implement project activities under the direction of the Manager - IT Delivery and business and functional direction of Project Lead(s).
Added 29 mins ago
Energy Specialist
MCW Group of Companies
Toronto, ON
Working with the Project Engineer, Program Manager and Construction Manager in support of project implementation
Added 45 mins ago
GO
Facility Manager
Government of Nunavut Recruitment
Pond Inlet, NU
- Full-time
Reporting to the Regional Facility Manager, Facility Manager is responsible for supporting the delivery of the Facility Management Program within the specified region while servicing the…
Added 45 mins ago
Maintenance Project Coordinator
Halton Region
Burlington, ON
If you are looking for a role where you can lead a team towards the delivery of municipal infrastructure projects for the residents of Halton, we want to hear from you. Over the next 10…
Added 59 mins ago
CO
Temporary Technical Lead (Housing Accelerator Fund) Up to 18 Months
City of Saint John
Saint John, NB
- Temporary
Under the general supervision of the HAF Project Manager, you will be part of a high-caliber cross functional team leading the E-Permitting Initiative under the City of Saint John Housing…
Added 59 mins ago
SL
Senior Project Manager
Sunready Landscaping
Markham, ON
- Full-time
Role Description The Senior Project Manager is a full-time, on-site role based in Markham, ON, responsible for overseeing landscaping projects from initial planning through completion. This…
Added 1 hour ago
Portfolio Manager
Rogers Communications
Montreal, QC
The Portfolio Manager, Network Deployment & Safety Governance is accountable for the strategic oversight, governance, financial performance, and successful delivery of Wireless Radio Access…
Added 1 hour ago
R
Freelance Producer / Project Manager
RANG
Toronto, ON
- Contract
We're looking for a Toronto-based Freelance Producer / Project Manager to collaborate with us on a project basis, with potential for a long-term position.
Added 1 hour ago
KG
Senior Structural Engineer
KGS Group
Vancouver, BC
- Full-time
Keep the Civil/Structural Department Head and/or the Project Manager advised of all changes in scope of work and prepare amendments to the contract for review and submission to client
Added 1 hour ago
FB
Project Manager - Utility Construction
Forbes Bros. Group of Companies
Calgary, AB
- Full-time
The Project Manager leads utility infrastructure projects, including distribution rebuilds, substation construction, and transmission upgrades. You will guide delivery from early contractor…
Added 1 hour ago
J
Manager, Process Department
Jobgether
Canada
- Full-time
As Manager, Process Department, you will lead a team of engineering professionals responsible for delivering innovative water and wastewater treatment solutions. You will oversee technical…
Added 2 hours ago
Vendor Manager, Canada Hardlines
Amazon
Toronto, ON
…the category across a range of subjects, from Customer and Delivery Experience to pricing to selection. They should also have experience building strong relationships, driving significant…
Added 2 hours ago
TH
Associé(e) service Pro (temps partiel)
The Home Depot Canada
Terrebonne, QC
- Part-time
…Associate will drive customer acquisitions by asking probing project questions and being knowledgeable about Pro and loyalty programs. Supporting the Pro desk by maintaining department…
Added 2 hours ago
J
Manager, Process Department
Jobgether
Canada
- Full-time
As Manager, Process Department, you will lead a team of engineering professionals responsible for delivering innovative water and wastewater treatment solutions. You will oversee technical…
Added 2 hours ago
MM
Marsh Human Resources Manager
Marsh McLennan
Toronto, ON
- Full-time
As a Marsh Human Resources Manager, you will coach, support and advise People Managers, aiming to develop and enhance the quality of people management throughout the colleague lifecycle.…
Added 2 hours ago
Delivery Manager, Wealth Management
Scotiabank
Toronto, ON
The Delivery Manager supports the planning, coordination, and delivery of projects within the Enterprise Delivery Office (EDO) Wealth Management portfolio. This role is primarily focused on…
Added 3 hours ago
MO
Licensing Assistant
Municipality of Chatham-Kent
Chatham-Kent, ON · Chatham, ON
- Full-time
Assist the Manager, Licensing, in providing licensing services to the community, including licence applications (business, lottery, marriage, vehicle for hire, municipal dog tags), renewal…
Added 3 hours ago
PL
Health & Wellness Manager
Prima Living
Aurora, ON
- Full-time
The Health & Wellness Manager leads the development and delivery of wellness programs that promote the health, safety, and quality of life of residents and staff. This role oversees the…
Added 3 hours ago
B
Buyer, Equipment and Data Centre Sourcing
Bell
Regina, SK
- Full-time
…awards into purchase orders, and tracks commitments through delivery while maintaining alignment with project budgets, technical requirements, governance controls, and site…
Added 3 hours ago
T
People Generalist
Twilio
Remote, Canada
- Full-time
- Remote
This position is needed to support delivery of People priorities. This role supports our Go to Market and Marketing organizations, comprising over 2,500 employees. You will be an integral…
Added 3 hours ago
SM
RQ00240 – Product Manager – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
The Senior Product Manager, Enterprise AI will provide end-to-end product leadership for priority AI initiatives, from opportunity identification and intake through prioritization,…

Halton Region

Maintenance Project Coordinator

Burlington, ON, Canada

Posting ID: 5581 Department: Public Works Division: Water & Wastewater Treatment Pay Range: $79,432 - $99,290 Job Type: Permanent Hours of Work: 35 hours per week Work Location: 1141 Lakeshore, Burlington, Ontario Employee Group: OCT Vacancy Status: This posting is for an existing vacancy Posting Date: November 6, 2026 Application Deadline: November 20, 2026

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Job details

Pay: Posting ID: 5581 Department: Public Works Division: Water & Wastewater Treatment Pay Range: $79,432 - $99,290 Job Type: Permanent Hours of Work: 35 hours per week Work Location: 1141 Lakeshore, Burlington, Ontario Employee Group: OCT Vacancy Status: This posting is for an existing vacancy Posting Date: November 6, 2026 Application Deadline: November 20, 2026
Apply by: Nov 20, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Nov 5, 2026

Original job description

Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.

If you are looking for a role where you can lead a team towards the delivery of municipal infrastructure projects for the residents of Halton, we want to hear from you. Over the next 10 years, the Region will be investing over $5 billion in transportation, water and wastewater infrastructure. We are committed to delivering high quality infrastructure for the residents, businesses and visitors to Halton Region, and are looking for dedicated, forward thinking and enthusiastic individuals to join our Public Works team!

Posting ID: 5581
Department: Public Works
Division: Water & Wastewater Treatment
Pay Range: $79,432 - $99,290
Job Type: Permanent
Hours of Work: 35 hours per week
Work Location: 1141 Lakeshore, Burlington, Ontario 
Employee Group: OCT
Vacancy Status: This posting is for an existing vacancy
Posting Date: November 6, 2026
Application Deadline: November 20, 2026

Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.

Job Summary

Reporting to the Superintendent, Treatment Plant Maintenance, the Maintenance Project Coordinator supports contract preparation and administration, maintenance business process improvement, and Q-App task and document management.

Duties & Responsibilities

Purchasing and Contract Administration

Coordinate contract preparation and procurement activities with Purchasing and internal stakeholders. Prepare and coordinate Requests for Quotation (RFQs), Requests for Proposal (RFPs), and Requests for Tender (RFTs) for goods and services.
Provide support for all procurement processes including the management of documentation, submission timelines, evaluation coordination, approvals, and procurement records.
Coordinate the creation and administration of SAP Outline Agreements (OLAs), ensuring agreement details, values, and applicable terms are accurately recorded. For existing agreements, monitor contract values, upset limits, expiry dates, renewal options, and extension provisions.
Maintain an up-to-date contract register and provide reporting to the Maintenance Leadership Team to support the proactive planning and prioritization of procurement activities in advance of contract expiry dates.
Liaise with Purchasing and internal stakeholders to address contract documentation issues and ensure required approvals and supporting records are complete.

Duties & Responsibilities (cont’d)

Maintenance Business Processes and Documentation Management (Q-App)

Coordinate and monitor tasks, actions, due dates, approvals, document reviews, and deliverables recorded in Q-App. Report on overdue actions and follow up with responsible individuals to support timely completion and closure.
Escalate overdue actions, unresolved documentation issues, and potential compliance concerns to the Maintenance Manager, Superintendent, or appropriate process owner.
Maintain Q-App records and supporting documentation to ensure information remains accurate, complete, current, and accessible to authorized users. Monitor document review dates, revision status, and approval requirements.
Coordinate document revisions, version control, approval workflows, and records management activities in accordance with established corporate and regulatory requirements.
Identify opportunities to improve Q-App task management and document-control practices.
Work with the Treatment Plant Maintenance Leadership Team to review and update existing business and administrative processes. Focus on opportunities to improve efficiency, consistency, accountability, and internal controls.
Monitor recurring administrative issues, process gaps, and stakeholder feedback to identify trends and recommend corrective or preventive actions.
Develop and maintain process maps, standard operating procedures, templates, and administrative tools to support consistent and efficient maintenance business processes.

Skills & Qualifications

Post-secondary diploma in Business Administration, Public Administration, or a related field. As an alternative, a minimum of three (3) years of purchasing, contract administration, or related experience, preferably in a public-sector environment. An equivalent combination of education and experience may be considered.
Demonstrated organizational, time-management, and prioritization skills, with the ability to manage multiple competing deadlines while maintaining a high degree of accuracy and attention to detail.
Strong written, verbal, and interpersonal communication skills, with the ability to coordinate activities, prepare and maintain documentation, follow up on action items, and establish effective working relationships with internal and external stakeholders.
Experience coordinating contracts, preparing procurement or administrative documentation, and maintaining contract records.
Experience reviewing business processes, coordinating administrative or operational tasks, and maintaining controlled documentation or records.
Working knowledge of SAP, including the administration of Outline Agreements (OLAs), is preferred.
Experience using Q-App or a comparable records management, quality management, or document control system is considered an asset.
Proficiency in Microsoft Office applications, particularly Excel and Word.

Working/ Employment Conditions

A copy of driver’s license and a driver’s abstract.

Important information about your application:

In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.

Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high-quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service-focused, and award-winning employer with a diverse and inclusive work environment.

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More about this job

Responsibilities

The Maintenance Project Coordinator supports contract preparation, procurement activities, and maintenance business process improvements. They are responsible for managing documentation in Q-App and ensuring compliance with corporate and regulatory requirements.

Requirements

Candidates must possess a post-secondary diploma in Business or Public Administration, or at least three years of relevant experience in purchasing or contract administration. Proficiency in Microsoft Office and strong organizational skills are required, with knowledge of SAP and Q-App considered an asset.

Skills

Contract administration
Procurement
Project coordination
SAP
Q-App
Document control
Business process improvement
Records management
Time management
Organizational skills
Microsoft Excel
Microsoft Word
Communication skills
Stakeholder management
Public sector administration

Visa sponsorship

Not detected in the job text

Keywords

Maintenance Project Coordinator
Public Works
Contract Administration
Procurement
SAP
Q-App
Business Administration
Public Administration
Infrastructure
Document Control
Records Management
Standard Operating Procedures
Process Mapping
RFQs
RFPs
RFTs
Outline Agreements
Quality Management
Administrative Support
Compliance
Project Management
Municipal Infrastructure
Water & Wastewater Treatment
Microsoft Office
Excel
Word

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