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Hamilton Health Sciences

Data Management Assistant

Hamilton, ON, Canada

Job type: Full-time
Apply by: Oct 5, 2026
Posting language: English
Posted: Sep 22, 2026

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Original job description

The Data Management Assistant’s overall purpose is the verification of study data while developing/maintaining the study database, and study reports as well as providing detailed information in response to inquiries from staff and study centres.

Evaluate clinical, laboratory and diagnostic case report forms and identify deviant, discrepant or inconsistent data reporting.

The ability to apply knowledge of the Study Protocol, Good Clinical Practice, Standard Operating Procedures, study plans and other study documents to daily activities. The ability to apply critical thinking skills to ensure accuracy, effectiveness and efficiency of the study and study related tasks.

Database Development

Collaborate with the Research Coordinator, Research Assistant and or Principal Investigator to coordinate the design and · implementation of the study data management database(s), including testing.
Collaborate with the Research Coordinator, Research Assistant and or Principal Investigator to create, program, test, implement and maintain study specific Edit Checks.

Study Start Up

Create/revise/test/approve Case Report Forms (CRFs), and Reference pages.
Collaborate with study team to ensure that sites are provided with the appropriate start up materials.
Collate with preparing site initiation power point presentations, creation of study protocol and CRF binders, Log shipment of start-up supplies.
Communicate with sites to ensure all specific regulations are being met.

Edit checks and Reports

Collaborate with study team and database programmers to implement and test study specific edit checks.
Study specific report creation, implementation, analysis and distribution.

Data Validation

Oversees the collection, entry, delivery, verification, management, analysis and reporting of data.
Conduct, analyze and summarize data audits.
Identify deviant, discrepant, or inconsistent data.
Applies quality control notes to identify issues with data.
Identify issues with database implementation.
Identify protocol deviations and lost to follow-up patients.

Follow-up with sites

Data quality, overdue visits, source document collected for adjudication.
Site questions and concerns, site training.

Site correspondence

Responds to inquiries from study centres regarding data quality/issues.
Conduct conference calls with the Sponsor and Clinical Research Associates for site updates.

Prepare study materials

Prepare for study meetings (collect materials, create presentation slides).
Organize travel arrangements.
Order supplies.
Create slides for scientific meetings.

Research/Data Management Experience:

Ability to assess data analytically for quality and consistency.
High level of attention to detail, organizational and problem solving skills to ensure overall best data quality.
Ability to effectively integrate the requirements for database design and functionality to achieve a high level of data quality.
Ability to manage data including database design and development, CRF creating, edit checks, testing and validation while utilizing required systems.
Ability to assess and analyze large volumes of data while isolating trends and identifying discrepancies and errors to ensure clean data.

Computer skills

Knowledge of REDCap and databases such as ORCCID and IRIS.
Proficient in Microsoft Office (Word, Excel, , and PowerPoint).

Communication

Excellent written and oral communication skills and ability to work flexible hours
Ability to work with a multidisciplinary team (local, national, and international) to produce high quality study results.
Ability to delegate responsibility to other staff and work independently as required.

Assets:

Bachelor’s degree in science preferred
Working knowledge of HHSC systems, processes, organizational structure and SOPs.
Clinical Trial experience.
GCP, TCPS2 training.

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More about this job

Responsibilities

The Data Management Assistant is responsible for verifying study data, maintaining study databases, and identifying discrepancies in clinical case report forms. They collaborate with research teams to implement edit checks, manage site inquiries, and ensure overall data quality and protocol compliance.

Requirements

Candidates should possess strong analytical skills, attention to detail, and proficiency in database management systems like REDCap and Microsoft Office. A bachelor's degree in science and previous experience in clinical trials are preferred.

Skills

Data management
Clinical research
Database design
Quality control
Data validation
REDCap
Microsoft Office
Critical thinking
Attention to detail
Communication
Problem solving
Protocol compliance
Good Clinical Practice
Standard Operating Procedures
Data analysis

Visa sponsorship

Not detected in the job text

Keywords

Data Management
Clinical Trials
REDCap
ORCCID
IRIS
Good Clinical Practice
SOPs
Case Report Forms
Data Audits
Protocol Deviations
Database Development
Quality Control
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
TCPS2
Research Coordination
Data Analysis
Site Initiation
Scientific Meetings

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