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Added 6 mins ago
Senior Product Manager, Serverless Compute
Amazon
Vancouver, BC
Amazon Web Services (AWS) is looking for a Senior Product Manager to join our Serverless Compute team. Our team owns the products that make it radically easier for builders to build…
Added 7 mins ago
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Senior Project Manager - Industrial Water
Veolia | Water Tech
Oakville, ON
- Full-time
Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia…
Added 7 mins ago
R
Data Steward (97890EB)
Referment
Montreal, QC
- Full-time
…trade, manage risk and run their financing businesses on a shared, governed data foundation. The role sits where financial-market data meets AI: the team builds the data products and…
Added 21 mins ago
Program Engagement Co-Facilitator - Youth Wellness Hubs Ontario
CAMH
Toronto, ON
Youth Wellness Hubs Ontario (YWHO, www.youthhubs.ca) is an Integrated Youth Services (IYS) initiative designed to address the service gaps in the youth mental health and substance use…
Added 21 mins ago
Program Engagement Co-Facilitator - Youth Wellness Hubs Ontario
CAMH
Toronto, ON
Youth Wellness Hubs Ontario (YWHO, www.youthhubs.ca) is an Integrated Youth Services (IYS) initiative designed to address the service gaps in the youth mental health and substance use…
Added 21 mins ago
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Financial Planner
TD
Mississauga, ON
- Full-time
Collaborating with your team to achieve shared objectives while enhancing the client experience and demonstrating a commitment to service excellence
Added 36 mins ago
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Sourcing Manager, Marketing Category
BMO
Toronto, ON · YNG
- Full-time
The Sourcing Manager leads competitive sourcing events, supplier selection, due diligence, negotiation, contracting activities, and category initiatives while applying BMO's procurement,…
Added 36 mins ago
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Directeur(rice) Principal(e), Gestion Relationnelle
BMO
Sherbrooke, QC
- Full-time
…conseiller de confiance, nous proposons une gamme complète de services bancaires commerciaux, notamment le financement, la gestion de trésorerie, la gestion des liquidités, le financement…
Added 36 mins ago
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Sourcing Associate, Human Resources Category
BMO
Toronto, ON · YNG
- Full-time
HR category or HR services sourcing experience, including recruitment, learning and development, compensation and benefits, or HR technology, is an asset.
Added 36 mins ago
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Associate, Commercial Banking (Public Sector Group)
BMO
Toronto, ON · FCP
- Full-time
Our clients’ needs span the full range of BMO’s services so Associates play an important role in assessing needs and partnering with Treasury and Payments Solutions, Debt Capital Markets,…
Added 36 mins ago
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Manager, Valuations & Modelling
BDO
Toronto, ON
- Full-time
BDO Canada LLP is seeking a Manager to join our Valuations & Modelling team in Toronto. We are looking for dynamic candidates with strong technical valuation expertise and financial…
Added 36 mins ago
M
Senior Full Stack Engineer
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Added 36 mins ago
Yard Shipper/Receiver
UFA Co-operative Ltd.
Two Hills, AB
Reporting to the Yard Manager, the Yard Shipper/Receiver plays a critical role in the day-to-day success of the Farm Store. In this hands-on role, you will receive and organize inventory,…
Added 51 mins ago
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Personal Banking Associate
BMO
Burnaby, BC
- Full-time
As a lobby leader, assists in conducting client conversations about banking services to recommend alternative banking channels and provide personal banking and investment advice.
Added 52 mins ago
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Strategic Dev Manager | CoFounder Potential | Women & Underrepresented Candidates Encouraged
ONGroupOfCompanies.ca
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…competitive advantage in their local market. We don't sell marketing services or shared leads. We own and operate exclusive, high-volume assets across Ontario and Canada that function as…
Added 52 mins ago
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Business Development Manager
Grenke - GC Leasing Ontario Inc.
Mississauga, ON
- Full-time
…the company’s growth and the continuous improvement of our services. You will play a central role in developing new opportunities and managing strong relationships with our clients and…
Added 1 hour ago
Communications and Marketing Manager
PCL Construction
Montreal, QC
…employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction…
Added 1 hour ago
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Sr. Programs & Solutions Manager Commercial & Corporate Services
Roche
Mississauga, ON · Canada Pharma Campus
- Full-time
Position : Sr. Programs & Solutions Manager Commercial & Corporate Services - Global Procurement
Added 1 hour ago
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Product Owner I - AskHR
TD
London, ON · Toronto, ON
- Full-time
…defining, aligning or integrating with relevant stakeholders, shared services control groups (or platform as…
Added 1 hour ago
AA
Mechanical Systems Technician, Full Time
Algonquin and Lakeshore Catholic District School Board
Belleville, ON
- Full-time
Encompassing an area of over 16,000 square kilometers in beautiful eastern Ontario, the Board services more than 12,000 students in 43 schools. For more information about the Board and…
Added 1 hour ago
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Director, Strategic Alignment & Portfolio Management
BMO
Toronto, ON · FCP
- Full-time
Experience in financial services, capital markets, or corporate banking is an asset.
Added 1 hour ago
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Senior Audit Manager - Capital Markets
BMO
Toronto, ON · FCP
- Full-time
Determines impact of changing strategies, tactics, risks and initiatives on audit, advisory and investigative services.
Added 1 hour ago
K
Senior Manager – Audit Quality
KPMG
Calgary, AB · AB · Lethbridge, AB · Abbotsford, BC · Burnaby, BC · Chilliwack, BC · Fort St. John, BC · Kamloops, BC · Kelowna, BC · Langley (District), BC · Prince George, BC · Quesnel, BC · Vancouver, BC · Vanderhoof, BC · Vernon, BC · Victoria, BC · Winnipeg, MB · St. John's, NL · Halifax, NS · Hamilton, ON · Kingston, ON · London, ON · North Bay, ON · Oakville, ON · Ottawa, ON · Parry Sound, ON · Perth, ON · Sault Ste. Marie, ON · St. Catharines, ON · Sudbury, ON · Toronto, ON · Vaughan, ON · Waterloo, ON · Windsor, ON · ON · Regina, SK · Saskatoon, SK · Swift Current, SK · Edmonton, Alberta · Langley, British Columbia · Kanata, Ontario
- Full-time
…progressive learning, strong coaching, inclusive teamwork, and a shared commitment to integrity, we perform at our best – measuring what matters, recognizing impact, and continuously…
Added 1 hour ago
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UX/UI Designer, Winter 2027 (Co-op/Internship)- 4 months
BMO
Toronto, ON · BMOPLACE
- Full-time
…languages to develop high quality technology applications and services - including tools, standards, and relevant software platforms based on business…
Added 1 hour ago
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Nurse A - Registered Nurse General Duty Nurse
HealthCareersInSask.ca
Swift Current, SK
- Full-time
Job Description: Under the direction of the Outpatient Services Manager and working within an interdisciplinary mental health and addiction team, the Community Mental Health Nurse will…

Hammerschlag & Joffe Inc.

Office Administrator

Toronto, ON, Canada

Salary: $55,000–$65,000 per year, commensurate with experience and qualifications. · Full-time

Apply About employer

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Job details

Pay: Salary: $55,000–$65,000 per year, commensurate with experience and qualifications.
Job type: Full-time
Experience: 2–4 years of administrative, document-production or coordination experience.
Posting language: English
Posted: Nov 2, 2026

Original job description

Reports to: Office Manager

Salary: $55,000–$65,000 per year, commensurate with experience and qualifications.

Position Status: This posting is for an existing vacancy.

About the Role

H&J is looking for an organized and detail-oriented Office Administrator to join our Administrative Team.

This role provides administrative and document support across the firm, with a particular focus on project documentation and proposal preparation. The Office Administrator will prepare, process and quality-check professional documents, coordinate standard proposals from initiation through submission, and provide backup operational support as required.

This is a varied role suited to someone who enjoys detailed document work, managing multiple priorities and working collaboratively across different areas of the business.

Key Responsibilities

Project Document Support

Prepare, format and process project reports, letters, forms and other professional documents.
Review documents for formatting, pagination, branding, file naming and completeness.
Prepare PDFs and document packages for issuance.
Maintain organized project documentation and electronic filing.
Coordinate administrative document requests, approvals and follow-ups.
Work closely with the Project Administrator to support project-document deadlines and workload.

Proposal Coordination & Production

Coordinate and prepare proposals from initiation through submission.
Review RFP requirements and prepare submission checklists.
Set up proposal templates and working files.
Coordinate required information and follow up with internal contributors.
Prepare and maintain staff CVs, project sheets and relevant project experience.
Format and assemble proposal documents in accordance with H&J standards.
Perform completeness, formatting and compliance checks.
Prepare final submission packages and coordinate electronic submissions.
Maintain organized proposal files, trackers and supporting content.
Work under the functional direction of the proposal team lead on proposal standards, priorities and quality.

Administrative & Operational Support

Process general administrative documents and requests.
Maintain templates, trackers and shared administrative resources.
Provide backup operational support to the Administrative Team.
Provide Front Office coverage when required.
Support team coverage during vacations and peak workload periods.
Follow established processes and contribute to the continuous improvement of administrative procedures.

Qualifications

2–4 years of administrative, document-production or coordination experience.
Post-secondary education in office administration, business administration or a related field is an asset, or an equivalent combination of education and relevant experience.
Experience in engineering, architecture, construction, consulting or another professional services environment is an asset.
Excellent attention to detail and a strong commitment to document quality and accuracy.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Advanced proficiency in Microsoft Word, including formatting and working with complex, multi-page professional documents.
Strong proficiency with Microsoft Excel, Outlook and Teams.
Experience with Adobe Acrobat, Bluebeam and/or SharePoint is an asset.
Strong written and verbal communication skills.
Comfortable coordinating information and following up with multiple contributors.
Demonstrated professionalism, discretion and ability to handle confidential information appropriately.
Proactive, collaborative and service-oriented.
Proposal experience is an asset, but structured training will be provided.

What We're Looking For

You're someone who takes pride in producing accurate, polished documents and seeing work through to completion. You are comfortable shifting between project documents, proposals and administrative priorities while maintaining a high standard of quality and organization.

You enjoy being part of a collaborative team, are willing to step in where needed, and approach your work with professionalism, initiative and attention to detail.

Why H&J?

At H&J, our Administrative Team plays an integral role in keeping our projects, people and business moving forward. You’ll work collaboratively across the firm, build your skills through varied responsibilities, and contribute to both project delivery and the broader success of H&J.

Accessibility & Accommodation

H&J is committed to fostering an inclusive and accessible workplace where everyone is supported to participate fully. Accommodation is available throughout the recruitment and selection process. If you require accommodation, please let us know how we can best support you.

Use of Artificial Intelligence

H&J does not use artificial intelligence to screen, assess or select applicants for this position.

Apply About employer

More about this job

Responsibilities

Prepare, format, process, and quality-check project documents, and coordinate proposals from initiation through final submission. Maintain organized files and administrative resources, coordinate information and follow-ups, and provide operational and front-office backup support.

Requirements

Requires 2–4 years of administrative, document-production, or coordination experience, with post-secondary education in office or business administration considered an asset or an equivalent combination of education and experience. Candidates should have advanced Microsoft Word skills, strong proficiency with Excel, Outlook, and Teams, excellent organization and attention to detail, and professional communication and discretion; proposal and professional-services experience are assets.

Skills

Document Production
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Adobe Acrobat
Bluebeam
SharePoint
Proposal Coordination
Project Documentation
Document Quality Control
Electronic Filing
RFP Compliance
Organization
Attention To Detail
Written And Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Project Documentation
Document Production
Document Formatting
Document Quality Checks
Proposal Coordination
Request For Proposal
Submission Checklists
Proposal Templates
Staff CVs
Project Sheets
Compliance Checks
Electronic Submissions
Electronic Filing
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Adobe Acrobat
Bluebeam
SharePoint
Administrative Support
Front Office Coverage
Professional Services
Engineering
Architecture
Construction
Confidential Information
Process Improvement

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