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Added 5 mins ago
BC
Registered Nurse- Paeds
Brant Community Healthcare System
Brantford, ON
- Full-time
With Over 130 Years Of Service, BCHS Is Evolving With a Renewed Focus On Excellence, Collaboration, And Innovation. Our Strategic Priorities Center On Quality Care, Connected Teams, And a…
Added 5 mins ago
BC
Registered Nurse - Medical B7
Brant Community Healthcare System
Brantford, ON
- Full-time
With over 130 years of service, BCHS is evolving with a renewed focus on excellence, collaboration, and innovation. Our strategic priorities center on Quality Care, Connected Teams, and a…
Added 5 mins ago
M
Manager, Aseptic Compounding
McKesson
Calgary, AB
- Full-time
The Manager, Aseptic Compounding provides leadership and oversight for hazardous and non-hazardous sterile compounding operations, ensuring safe, high-quality and compliant pharmacy…
Added 19 mins ago
RB
Relationship Manager Commercial Accounts
Royal Bank of Canada
Laval, QC
- Full-time
By joining RBC as a Relationship Manager, Commercial Accounts, you open the door to an exciting career in Commercial Banking. You will provide business and financial advice and manage a…
Added 19 mins ago
RB
Manager, Business Management & Optimization
Royal Bank of Canada
Toronto, ON
- Full-time
Accounting, Change Management, Coaching Others, Customer Service Management, Financial Accounting Systems, Financial Risk Management (FRM), Operational Delivery, Process Management, Risk…
Added 35 mins ago
DL
Project Manager
DiBRACON Ltd.
Toronto, ON
- Full-time
…through strong teamwork, collaboration, and exceptional client…
Added 35 mins ago
DR
Systems Support Coordinator
Durham Region (The Regional Municipality of Durham)
Whitby, ON
- Full-time
Reporting to the Supervisor, Service Delivery The System Support Coordinator will:
Added 1 hour ago
LI
Project Manager/Leader Senior
Lotus IT Solutions
Toronto, ON · Greater Toronto Area, Canada
- Contract
Justice Technology Services, under the Ministry of Public and Business Service Delivery and Procurement, is seeking a Senior Project Manager/Leader to plan and lead complex, multi-ministry…
Added 1 hour ago
A
Financial Advisor Wealth Advice Centre
ATB
Airdrie, AB · Alexis Whitecourt 232, AB · Andrew, AB · Athabasca, AB · Banff, AB · Barrhead, AB · Beaumont, AB · Beaverlodge, AB · Bonnyville, AB · Bow Island, AB · Boyle, AB · Breton, AB · Brooks, AB · Calgary, AB · Camrose, AB · Canmore, AB · Cardston, AB · Caroline, AB · Carstairs, AB · Castor, AB · Chestermere, AB · Claresholm, AB · Coaldale, AB · Cochrane, AB · Cold Lake, AB · Consort, AB · Coronation, AB · Crossfield, AB · Didsbury, AB · Drayton Valley, AB · Drumheller, AB · Edmonton, AB · Edson, AB · Elk Point, AB · Fairview, AB · Falher, AB · Foremost, AB · Forestburg, AB · Fort Macleod, AB · Fort McMurray, AB · Fort Saskatchewan, AB · Fort Vermilion, AB · Grande Prairie, AB · Granum, AB · Grimshaw, AB · Hanna, AB · High Level, AB · High Prairie, AB · Hinton, AB · Hythe, AB · Innisfail, AB · Jasper, AB · Killam, AB · La Crête, AB · Lac la Biche, AB · Lacombe, AB · Lamont, AB · Leduc, AB · Lethbridge, AB · Linden, AB · Magrath, AB · Manning, AB · Mayerthorpe, AB · Medicine Hat, AB · Milk River, AB · Nanton, AB · Okotoks, AB · Olds, AB · Onoway, AB · Oyen, AB · Peace River, AB · Picture Butte, AB · Pincher Creek, AB · Ponoka, AB · Provost, AB · Raymond, AB · Red Deer, AB · Redwater, AB · Rimbey, AB · Rocky Mountain House, AB · Rycroft, AB · Sherwood Park, AB · Slave Lake, AB · Smoky Lake, AB · Spirit River, AB · Spruce Grove, AB · St. Albert, AB · St. Paul, AB · Stettler, AB · Stony Plain, AB · Strathmore, AB · Sundre, AB · Sylvan Lake, AB · Taber, AB · Thorsby, AB · Three Hills, AB · Tofield, AB · Trochu, AB · Two Hills, AB · Valleyview, AB · Vegreville, AB · Vermilion, AB · Viking, AB · Vulcan, AB · Wainwright, AB · Westlock, AB · Wetaskiwin, AB · Wildwood, AB · AB · Lloydminster, SK · Diamond Valley, AB,CA · Whitecourt, AB,CA
- Full-time
Timely delivery of expert financial advice and support to clients through a variety of digital channels.
Added 1 hour ago
B
Mortgage Specialist
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Victoria, BC
- Full-time
Supports the delivery of targeted marketing programs, promotions, and other initiatives.
Added 2 hours ago
TD
Service Delivery Manager
Terra Dygital
Toronto, ON
- $115,000 to $130,000 CAD / year
- Full-time
As a Service Delivery Manager, you are a hands-on technical leader who earned credibility as a Senior System Administrator before moving into people management. You own the quality of…
Added 2 hours ago
BW
Ambulance Readiness Technician (Kamloops) CAS
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- Full-time
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Added 2 hours ago
RM
Manager - Diagnostic Imaging
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Kawartha Lakes, ON · Lindsay, ON
- Full-time
Develop, implement, monitor, and evaluate departmental policies, procedures, workflows, and service delivery models to support operational excellence and evidence-based practice.
Added 2 hours ago
KC
Manager / Senior Manager, Restructuring & Turnaround
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Quebec, QC
- Full-time
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Added 2 hours ago
CO
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Added 2 hours ago
R
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Added 2 hours ago
M
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Added 2 hours ago
F
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- Full-time
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CO
Housekeeping Worker
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
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Added 2 hours ago
TS
Client Delivery Manager
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- Full-time
Overview: We are seeking a highly motivated, intellectually curious, and people-oriented Client Delivery Manager to support a large, strategic enterprise account within our consulting…
Added 2 hours ago
NS
Quality & Patient Safety Leader - Quality & Patient Safety
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Halifax, NS
- Full-time
Reporting to the Manager, Quality Improvement & Safety, the Quality Improvement & Safety Leader will provide leadership within NSH’s overall provincial and zone programs for quality,…
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Halifax, NS
- Full-time
Reporting to the Program Manager of the Person-Centered Ambulatory Care department within the Rehabilitation and Supportive Care Services portfolio, the Physiotherapist working in…
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I
Program Manager - Oracle Fusion Cloud
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- Full-time
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Added 2 hours ago
IH
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- Part-time
…achievement of objectives. Identifies and analyses gaps in service delivery and provides suggestions for mitigation of…
Added 2 hours ago
IH
Manager | Clinical Operations
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is hiring a term-specific, full-time Manager, Clinical Operations who is passionate about making a difference in healthcare. This position is expected to continue until…

Hammerschlag & Joffe Inc.

Office Administrator

Toronto, ON, Canada

Salary: $55,000–$65,000 per year, commensurate with experience and qualifications. · Full-time

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Job details

Pay: Salary: $55,000–$65,000 per year, commensurate with experience and qualifications.
Job type: Full-time
Experience: 2–4 years of administrative, document-production or coordination experience.
Posting language: English
Posted: Nov 2, 2026

Original job description

Reports to: Office Manager

Salary: $55,000–$65,000 per year, commensurate with experience and qualifications.

Position Status: This posting is for an existing vacancy.

About the Role

H&J is looking for an organized and detail-oriented Office Administrator to join our Administrative Team.

This role provides administrative and document support across the firm, with a particular focus on project documentation and proposal preparation. The Office Administrator will prepare, process and quality-check professional documents, coordinate standard proposals from initiation through submission, and provide backup operational support as required.

This is a varied role suited to someone who enjoys detailed document work, managing multiple priorities and working collaboratively across different areas of the business.

Key Responsibilities

Project Document Support

Prepare, format and process project reports, letters, forms and other professional documents.
Review documents for formatting, pagination, branding, file naming and completeness.
Prepare PDFs and document packages for issuance.
Maintain organized project documentation and electronic filing.
Coordinate administrative document requests, approvals and follow-ups.
Work closely with the Project Administrator to support project-document deadlines and workload.

Proposal Coordination & Production

Coordinate and prepare proposals from initiation through submission.
Review RFP requirements and prepare submission checklists.
Set up proposal templates and working files.
Coordinate required information and follow up with internal contributors.
Prepare and maintain staff CVs, project sheets and relevant project experience.
Format and assemble proposal documents in accordance with H&J standards.
Perform completeness, formatting and compliance checks.
Prepare final submission packages and coordinate electronic submissions.
Maintain organized proposal files, trackers and supporting content.
Work under the functional direction of the proposal team lead on proposal standards, priorities and quality.

Administrative & Operational Support

Process general administrative documents and requests.
Maintain templates, trackers and shared administrative resources.
Provide backup operational support to the Administrative Team.
Provide Front Office coverage when required.
Support team coverage during vacations and peak workload periods.
Follow established processes and contribute to the continuous improvement of administrative procedures.

Qualifications

2–4 years of administrative, document-production or coordination experience.
Post-secondary education in office administration, business administration or a related field is an asset, or an equivalent combination of education and relevant experience.
Experience in engineering, architecture, construction, consulting or another professional services environment is an asset.
Excellent attention to detail and a strong commitment to document quality and accuracy.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Advanced proficiency in Microsoft Word, including formatting and working with complex, multi-page professional documents.
Strong proficiency with Microsoft Excel, Outlook and Teams.
Experience with Adobe Acrobat, Bluebeam and/or SharePoint is an asset.
Strong written and verbal communication skills.
Comfortable coordinating information and following up with multiple contributors.
Demonstrated professionalism, discretion and ability to handle confidential information appropriately.
Proactive, collaborative and service-oriented.
Proposal experience is an asset, but structured training will be provided.

What We're Looking For

You're someone who takes pride in producing accurate, polished documents and seeing work through to completion. You are comfortable shifting between project documents, proposals and administrative priorities while maintaining a high standard of quality and organization.

You enjoy being part of a collaborative team, are willing to step in where needed, and approach your work with professionalism, initiative and attention to detail.

Why H&J?

At H&J, our Administrative Team plays an integral role in keeping our projects, people and business moving forward. You’ll work collaboratively across the firm, build your skills through varied responsibilities, and contribute to both project delivery and the broader success of H&J.

Accessibility & Accommodation

H&J is committed to fostering an inclusive and accessible workplace where everyone is supported to participate fully. Accommodation is available throughout the recruitment and selection process. If you require accommodation, please let us know how we can best support you.

Use of Artificial Intelligence

H&J does not use artificial intelligence to screen, assess or select applicants for this position.

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More about this job

Responsibilities

Prepare, format, process, and quality-check project documents, and coordinate proposals from initiation through final submission. Maintain organized files and administrative resources, coordinate information and follow-ups, and provide operational and front-office backup support.

Requirements

Requires 2–4 years of administrative, document-production, or coordination experience, with post-secondary education in office or business administration considered an asset or an equivalent combination of education and experience. Candidates should have advanced Microsoft Word skills, strong proficiency with Excel, Outlook, and Teams, excellent organization and attention to detail, and professional communication and discretion; proposal and professional-services experience are assets.

Skills

Document Production
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Adobe Acrobat
Bluebeam
SharePoint
Proposal Coordination
Project Documentation
Document Quality Control
Electronic Filing
RFP Compliance
Organization
Attention To Detail
Written And Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Project Documentation
Document Production
Document Formatting
Document Quality Checks
Proposal Coordination
Request For Proposal
Submission Checklists
Proposal Templates
Staff CVs
Project Sheets
Compliance Checks
Electronic Submissions
Electronic Filing
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Adobe Acrobat
Bluebeam
SharePoint
Administrative Support
Front Office Coverage
Professional Services
Engineering
Architecture
Construction
Confidential Information
Process Improvement

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