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Hancock Aviation LLC

Office Administrator

NB, Canada
Chiasson Office, NB, Canada

Pay: $17.00 – $23.00 per hour (Based on Experience)
Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Aug 27, 2026

Apply About employer

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Original job description

Services

Aircraft BrokerageAircraft AcquisitionsAircraft MaintenanceAircraft Appraisals

Sales

Current InventoryRecent Transactions

About

Our StoryNewsCareersTestimonials

BlogContact

View Inventory

Office Administrator

About Us

Hancock Aviation is a top-tier aviation services company specializing in the maintenance, sales, and management of private and corporate aircraft. We operate a growing maintenance facility in Baton Rouge and support a wide range of general aviation and turbine aircraft. As our operation continues to expand, we are seeking a dependable, detail-oriented Office Administrator to support daily business operations.

Job Description

The Office Administrator keeps the front office running and supports the administrative, billing, and recordkeeping functions of the company. This position is the first point of contact for visitors and incoming calls and provides direct support to the Executive Assistant, Customer Experience Manager, and shop leadership. The role suits someone who works accurately without close supervision and takes ownership of getting details right the first time.

Responsibilities

Answer and route incoming calls and greet customers, vendors, and delivery personnel
Maintain organized digital and physical filing for work orders, invoices, and vendor records
Enter and verify data in eBis and QuickBooks Online, including invoices, purchase orders, and receiving records
Support accounts receivable, including invoice distribution, statement mailing, and payment posting
Process incoming and outgoing mail and coordinate shipping and freight paperwork
Maintain office supply and shop consumable inventory and place reorders
Assist with customer correspondence and scheduling coordination
Support onboarding paperwork and personnel file maintenance
Prepare documents, reports, and correspondence as directed
Maintain a clean, organized, and professional front office
Handle confidential business, customer, and personnel information appropriately
Support additional administrative tasks as needed

Qualifications

High school diploma or equivalent (Required)
Two or more years of administrative, office, or bookkeeping support experience
Strong data entry accuracy and attention to detail (Required)
Proficiency with Microsoft Office, particularly Outlook and Excel
Good verbal and written communication skills and a professional phone manner
Ability to prioritize and follow through on multiple tasks without prompting
Demonstrated reliability and consistent attendance
Ability to handle confidential information with discretion
Experience with QuickBooks Online (Preferred)
Experience in aviation, automotive, industrial, or another service and repair environment (Preferred)
Accounts receivable or accounts payable experience (Preferred)

What We Offer

Competitive hourly pay based on experience
Comprehensive benefits package
Paid time off and paid holidays
A visible role with direct exposure to company leadership
Opportunity to grow into expanded billing and accounting responsibilities
Stable, weekday schedule with no nights or weekends
Supportive, team-oriented work environment

Job Type

Full-time, non-exempt

Pay

$17.00 – $23.00 per hour (Based on Experience)

Benefits

401(k)
401(k) matching
Health insurance
Dental insurance
Vision insurance
Paid time off

Schedule

8-hour shift (9:00 AM – 5:00 PM)
Day shift
Monday to Friday
No nights
No weekends
Holidays

Ability to Commute/Relocate

Baton Rouge, LA 70807: Reliably commute or planning to relocate before starting work (Required)

Experience

Administrative or office support: 2 years (Preferred)
Data entry: 1 year (Required)

Work Location

In person

Equal Opportunity Employer

Hancock Aviation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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info@hancockaviation.com225-800-2359

4041 Chuck Yeager Avenue

Baton Rouge, LA 70807

Services

Aircraft BrokerageAircraft AcquisitionsAircraft MaintenanceAircraft Appraisals

Sales

Current InventoryRecent Transactions

About

Our StoryNewsCareersTestimonialsBlogContact Us

©2026 Hancock Aviation LLC | All rights reserved | Built by MODIPHY® WEB DESIGN MODIPHY® WEB DESIGN

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More about this job

Responsibilities

Manage front-office operations, including greeting visitors, answering calls, maintaining records, processing mail, and coordinating shipping and supplies. Support billing and accounts receivable, data entry, customer correspondence, scheduling, onboarding paperwork, and other administrative needs while handling confidential information appropriately.

Requirements

A high school diploma or equivalent is required, along with strong data-entry accuracy and attention to detail; the posting also seeks two or more years of administrative, office, or bookkeeping support experience. Candidates should be proficient with Microsoft Office, communicate professionally, manage multiple tasks reliably, and handle confidential information discreetly; QuickBooks Online and service-industry experience are preferred.

Skills

Administrative Support
Data Entry
Attention to Detail
Microsoft Office
Outlook
Excel
QuickBooks Online
Accounts Receivable
Bookkeeping
Invoice Processing
Recordkeeping
Customer Service
Written Communication
Verbal Communication
Confidentiality
Task Prioritization

Benefits

401(k)
401(k) Matching
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Paid Holidays

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Administrative Support
Data Entry
Microsoft Office
Outlook
Excel
QuickBooks Online
Accounts Receivable
Bookkeeping
Invoices
Purchase Orders
Receiving Records
Filing
Recordkeeping
Customer Correspondence
Scheduling Coordination
Mail Processing
Shipping
Freight Paperwork
Inventory Management
Onboarding Paperwork
Personnel Files
Confidential Information
Aviation
Aircraft Maintenance
Service and Repair

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