Administrative Assistant

Administrative Assistant

Harbour Construction Company Limited | Dartmouth, NS Full-time, permanent | Salaried | Office-based

Keeping the Office Moving.

You take pride in keeping things organized, catching the details others miss, and finding more effective ways to get work done. You enjoy being someone your colleagues can count on - and seeing how your work helps the whole team succeed.

At Harbour Construction, we’re looking for an Administrative Assistant who brings that focus, initiative, and positive approach to our Dartmouth office.

We’ve been building communities from the ground up since 1946. Our work includes underground utilities, road construction, excavation, and site development. Behind those projects are people who keep information organized and daily operations moving. This role is one of them.

Where You’ll Make an Impact

Reporting to the Controller, you’ll provide administrative support across the company. Your work will include:

• Preparing documents, maintaining records, and keeping shared information organized.
• Welcoming visitors, answering calls, and helping people get the support they need.
• Coordinating employee travel and accommodations.
• Keeping the office organized and well supplied, including everyday supplies, kitchen upkeep, and shared spaces.
• Handling documents and completing routine data entry for Finance and other departments.
• Leveraging technology and contributing practical ideas to improve administrative processes.

Built for the Role

You have two to three years of office experience in an administrative or office support role. You’re organized, accurate, and comfortable managing several requests without losing track of the details.

You bring strong skills in Microsoft 365, including Outlook, Word, Excel, and Teams, along with experience using ERP and HR systems. You adapt to changing technology and look for ways to use it well.

You ask questions when something is unclear, speak up when you see a better way, and follow through on what you take on. You’re also friendly, approachable, and willing to help - the kind of colleague who contributes positively to the work and the workplace.

Education in Office Administration or Business Administration, and experience supporting construction or field operations, would be assets.

Built by Real People

We’re a straightforward, practical team. We value people who focus on the work, take responsibility, and treat others with respect.

We’re a collaborative office where our work is connected and we depend on one another to get it done well. Sharing information, following through, and supporting colleagues are part of how we work - and your administrative support helps the whole team succeed.

Our values - Reliable, Consistent, Accountable, and Trustworthy - show up in everyday actions: keeping commitments, sharing information, taking feedback, helping a colleague, and fixing a problem while learning from it.

Your input matters here. We want someone who cares about their contribution, takes ownership of their work, and helps us improve how things get done.

Bring Your Skills. Make Your Contribution.

If you enjoy administrative work, take pride in getting the details right, and want to contribute to a team that values your effort and ideas, we’d like to hear from you.

Apply with your resume and a brief note about what you would bring to the role.

Harbour Construction is committed to a workplace where all people feel respected, supported, and proud to belong.