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Added 4 mins ago
H
Property Administrator
Hines
Toronto, ON
- Full-time
The Property Administrator provides administrative, financial and operational support to the property management teams at T3 Bayside and T3 Junction. The role helps deliver responsive…
Added 2 hours ago
KC
Administrative Assistant
K2 Capital
Vancouver, BC
- Full-time
K2 Capital is seeking a proactive, highly organized Executive Assistant & Office Administrator to work directly with our Managing Director and keep day-to-day operations running smoothly.
Added 3 hours ago
RP
Property Administrator- Odenak
Rhapsody Property Management Services
Ottawa, ON
- $55,000 to $60,000 CAD / year
- Full-time
Reporting to the Property Manager, the Property Administrator will assist the team with various administrative tasks including rent collection, providing accurate and timely financial…
Added 3 hours ago
B
Property Manager
BGIS
Markham, ON
- Full-time
The Property Manager position supports and assists in the management of commercial real estate in accordance with the Management Agreements. The Property Manager is involved in all aspects…
Added 6 hours ago
Housing Assistant (Term)
University of Toronto
Toronto, ON
Faculty/Division: VP-Facilities & Real Estate
Added 6 hours ago
Enterprise Collections: Operational Lead - Dialer Administrator
Questrade Financial Group
Toronto, ON
…professionally managed investment portfolios, mortgages, real estate services, financial services and more. We use cutting-edge technology to help Canadians become much more financially…
Added 15 hours ago
B
Recovery & Tribunal Affairs Administrator
Boardwalk
Montreal, QC
- Full-time
The Recovery & Tribunal Affairs Administrator is responsible for the management of resident accounts, collection activities, and files related to tenancy matters, including representation…
Added 18 hours ago
B
Senior Law Clerk
Brookfield
Toronto, ON
- Full-time
The senior law clerk/paralegal will be a member of the Real Estate Group’s funds team responsible for global fund legal operations and will support the legal team.
Added 18 hours ago
BA
Senior Law Clerk
Brookfield Asset Management
Toronto, ON · Brookfield Place
- Full-time
The senior law clerk/paralegal will be a member of the Real Estate Group’s funds team responsible for global fund legal operations and will support the legal team.
Added 1 day ago
MG
property administrator
Martello Group
Edmonton, AB
- Full-time
Added 1 day ago
B
Recovery & Tribunal Affairs Administrator
Boardwalk
Montreal, QC
- Full-time
The Recovery & Tribunal Affairs Administrator is responsible for the management of resident accounts, collection activities, and files related to tenancy matters, including representation…
Added 2 days ago
M
Property Administrator
Morguard
Toronto, ON
- Full-time
As one of Canada’s leading real estate companies, with properties across North America, we’re proud of our history and excited about our future.
Added 3 days ago
SW
Portfolio Administrator
Scotia Wealth Management
Toronto, ON
- Full-time
Additionally, the Portfolio Administrator will support and deliver upon the market and regional goals of operational excellence through ongoing review and enhancement of processes,…
Added 3 days ago
R
Part-Time Property Administrator
Realstar
Cornwall, ON
- Part-time
…$9 billion of multi-family, hospitality and alternative real estate assets under management in Canada. www.realstar.ca/…
Added 3 days ago
Portfolio Administrator
Scotiabank
Toronto, ON
Additionally, the Portfolio Administrator will support and deliver upon the market and regional goals of operational excellence through ongoing review and enhancement of processes,…
Added 3 days ago
T
Senior Analyst, Marketing Delivery
TD
Toronto, ON
- Full-time
…part of the Marketing Delivery team supporting the RESL (Real Estate Secured Lending) portfolio, your goal will be to design, execute, and measure campaign performance to drive acquisition,…
Added 3 days ago
QM
Réceptionniste et administrateur(trice) de bureau / Reception & Office Administrator
Quantum Management Services Ltd.
Montreal, QC
- $50,000 to $60,000 CAD / year
- Full-time
A well-established company in the real estate and property management sector, is hiring for a Reception & Office Administrator to be the welcoming face of one its Montreal properties.
Added 3 days ago
J
Property Administrator – Residential
JLL
Toronto, ON
- Full-time
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best,…
Added 3 days ago
RR
Mineral Land Administrator
ROK Resources Inc.
Calgary, AB
- Full-time
ROK has an in-office opening for a full-time Mineral Land Administrator, based in our Calgary office. Reporting to the Senior Vice President, Land & Business Development, the candidate will…
Added 3 days ago
S-
Property Administrator
SPE - Serruya Private Equity
Vaughan, ON
- Full-time
…retail, food service, franchising, cannabis, and commercial real estate. Our portfolio includes well-known businesses such as Yogen Früz, The Body Shop Canada, One Plant, Sweet Jesus,…
Added 3 days ago
CR
Regional Manager, Property Management – Western Canada
CT REIT
Calgary, AB
- Full-time
…(CFM), Certified Property Manager (CPM), Facility Management Administrator (FMA), Real Property Administrator (RPA), Certified Shopping Center Manager (CSM), Accredited Shopping Center…
Added 3 days ago
A
Office Administrator
Armco
Montreal, QC
- Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 4 days ago
HM
Sales Administrator (Pre-Construction)
Harbour Marketing
Toronto, ON · Greater Toronto Area, Canada
- Temporary
…pre-construction sales and marketing agency focused on helping real estate developers achieve strong project performance from concept through completion. With over two decades of industry…
Added 4 days ago
Office Administrator
Westcorp
Edmonton, AB
Westcorp is seeking a capable Office Administrator for the Windsor Park Plaza/Lofts, comprising 752 rental units. The successful candidate is a front-line professional, providing support to…
Added 4 days ago
TP
Loan Operations Specialist
TDS Personnel
Toronto, ON
- $60,000 to $65,000 CAD / year
- Contract
Our client, a financial services firm with a focus on legal financing requires a Finance Administrator to join their team on a 12-month contract basis. This is a position whose primary…

Harbour Marketing

Sales Administrator (Pre-Construction)

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Temporary

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Applications open in a new tab.

Job details

Job type: Temporary
Apply by: Apr 20, 2027
Posting language: English
Posted: Oct 22, 2026

Original job description

Company Description Harbour Marketing is a specialized pre-construction sales and marketing agency focused on helping real estate developers achieve strong project performance from concept through completion. With over two decades of industry experience, the team provides strategic consulting across the entire development life cycle, including land acquisition, pricing, branding, and sales planning. The agency is driven by a passion for innovation and consistently aims to deliver record-breaking results for clients. Harbour Marketing is committed to aligning with client goals, exceeding expectations, and building long-term partnerships based on shared success.

Key Duties and Responsibilities

Draft, prepare and review Agreements of Purchase and Sale, schedules, amendments

along with all related sales documentation, to ensure accuracy, compliance, and error-free

completion.

Support Sales Team in processing client documents and contracts.

Track conditional dates and follow up on outstanding conditions.

Input and maintain accurate deal data in company CRM and transaction management

systems.

Ensure the maintenance and upkeep of all purchaser files with duties including filling,

typing, copying, scanning in both digital and sales systems.

Manage and prepare /maintain the master sheet, deal summary and distribution to

appropriate contacts.

Assist the Sales Team with paperwork, client files, and data entry.

Assist the Sales Team with follow up with agents/ clients regarding required paperwork

or outstanding information such as Deposit, mortgage pre-approval, lawyer info, etc.

Prepare and process broker referral agreements.

Coordinate with accounting to ensure commission payments and deal reconciliation.

Maintain proper record-keeping of site/file specific administrative and sales-related

documents.

Prepare and maintain up-to-date marketing materials such as price and incentive lists,

available floorplans, fact sheet, etc. as per inquiry of Sales Team.

Ensure the smooth operation of sales events and broker previews by coordinating

supplies.

Handle incoming and outgoing correspondence, including emails and mail.

Check new email correspondence daily, respond or assign as necessary.

Document all visitor interactions, ensuring new guests complete a registration form or

provide broker business cards, and accurately enter all information into the CRM system.

Act as a point of contact for inquiries from buyers, brokers, and other stakeholders (legal,

developer, administrative), providing accurate and timely information.• Organize and maintain office supplies and inventory.

Assisting other team member with overflow of work including word processing, data

entry and research as needed.

Ensure compliance with company policies and procedures.

Qualifications

Highly organized and detail-oriented, with strong time management and prioritization

skills.

Ability to work effectively in a fast-paced environment while managing multiple tasks

and competing priorities.

Excellent communication skills with a professional and personable approach to working

with clients, colleagues, and business partners.

Proficient in Microsoft Office (Word, Excel, Outlook), Adobe PDF, DocuSign and Canva.

Demonstrated ability to handle confidential and sensitive information with discretion and

professionalism.

Self-motivated and proactive, with the ability to work independently and take initiative

beyond core responsibilities when required.

Previous experience in customer service, CRM, and pre-construction sales management

systems is considered an asset.

Valid access to a vehicle and the ability to travel to various locations across the GTA as required.

Apply About employer

More about this job

Responsibilities

Prepare and manage purchase agreements, sales documentation, purchaser files, CRM records, conditional dates, broker referrals, and deal summaries. Support the sales team and respond to buyers, brokers, and other stakeholders while coordinating commissions, marketing materials, sales events, correspondence, and office supplies.

Requirements

The role calls for strong organization, attention to detail, time management, communication, and the ability to handle competing priorities in a fast-paced environment. Proficiency in Microsoft Office, Adobe PDF, DocuSign, and Canva is required; prior customer service, CRM, or pre-construction sales systems experience is an asset, as is access to a vehicle for travel across the GTA.

Skills

Agreement Preparation
Contract Processing
Document Management
CRM Data Entry
Transaction Management
Record-Keeping
Customer Service
Communication
Organization
Time Management
Prioritization
Microsoft Office
Adobe PDF
DocuSign
Canva
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Pre-Construction Sales
Real Estate
Agreements of Purchase and Sale
Sales Documentation
Contract Processing
Conditional Dates
CRM
Purchaser Files
Deal Summaries
Broker Referral Agreements
Commission Reconciliation
Marketing Materials
Price Lists
Floor Plans
Sales Events
Broker Previews
Microsoft Word
Microsoft Excel
Microsoft Outlook
Adobe PDF
DocuSign
Canva
Customer Service
Confidential Information
Greater Toronto Area

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