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Harbourfront Wealth Management

Human Resources Administrator

Vancouver, BC, Canada

$55,000 to $60,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $60,000 CAD / year
Job type: Full-time
Apply by: Nov 6, 2026
Experience: 1 year administrative experience, with proven ability to manage documentation, data entry, scheduling, coordination, and competing priorities with accuracy and professionalism;
Posting language: English
Posted: Oct 7, 2026

Original job description

Who we are:

Harbourfront Wealth is a dynamic industry leader specializing in financial services and wealth management. We are a fast-growing wealth management firm with over $22 billion in assets under administration, comprised of five integrated entities: CIRO dealer, investment counsel, asset manager, U.S. Registered Investment Advisor (RIA) and insurance company. At Harbourfront Wealth, our core values start with the belief that great people make great companies.

Career opportunity:

Harbourfront Wealth Management is seeking a highly organized and detail-oriented Human Resources Administrator to join our growing team in Vancouver, BC. This permanent position plays a key role in supporting day-to-day HR operations, employee administration, and HR programs across the organization. The successful candidate will be passionate about delivering exceptional service, maintaining accurate records, and ensuring a positive employee experience in a fast-paced environment.

You will be responsible for:

Prepare employment letters, HR documentation, and other correspondence as required;
Maintain accurate employee records and ensure all HRIS data is up to date;
Process employee lifecycle transactions including new hires, transfers, promotions, compensation changes, and terminations;
Coordinate and administer onboarding activities, ensuring all required documentation is completed and submitted;
Provide administrative support to HR Senior Management;
Support offboarding processes and maintain accurate records related to employee departures;
Assist with vacation eligibility tracking, and other employee programs;
Monitor employee eligibility to work in Canada and coordinate with external immigration counsel when required;
Ensure HR files, systems, and documentation remain compliant with internal policies and applicable legislation;
Assist with the development, implementation, and communication of HR policies, procedures, and programs;
Support employee engagement initiatives, internal communications, and HR projects as needed;
Coordinate training sessions and assist with the administration of learning and development initiatives;
Provide administrative support for recruitment activities from time to time, including scheduling interviews, preparing offer documentation, and coordinating candidate communications;
Generate HR reports and assist with audits, reporting, and data analysis;
Perform other HR and administrative duties as required.

The ideal candidate for this position has:

1 year administrative experience, with proven ability to manage documentation, data entry, scheduling, coordination, and competing priorities with accuracy and professionalism;
A strong interest in building a career in Human Resources, with enthusiasm for learning HR processes, employee administration, and best practices;
Previous HR experience is considered an asset, including exposure to onboarding, employee records, recruitment coordination, or HRIS systems;
Excellent attention to detail and a high level of discretion when handling confidential employee information;
Strong communication and interpersonal skills, with a service-oriented approach when supporting employees, candidates, and internal stakeholders;
Proficiency with Microsoft Office applications and comfort learning new systems and processes.

Salary Range: $55,000 - $60,000 per annum (actual salary offered will be commensurate with education, experience, and internal parity).

Diversity and Inclusion

Diversity is an important value to us. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants and employees will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion, or belief.

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More about this job

Responsibilities

Administer employee lifecycle transactions and maintain accurate HR records, HRIS data, and documentation, while coordinating onboarding, offboarding, vacation eligibility, and work eligibility processes. Support HR management, recruitment, training, employee engagement, policy communications, reporting, audits, and other HR programs and projects.

Requirements

Requires at least one year of administrative experience, with accuracy in documentation, data entry, scheduling, coordination, and managing competing priorities. Candidates should have a strong interest in HR, discretion with confidential information, strong communication and interpersonal skills, and proficiency with Microsoft Office; prior HR or HRIS experience is an asset.

Skills

Human Resources Administration
Employee Records Management
HRIS Data Management
Onboarding Coordination
Offboarding Administration
Documentation Management
Data Entry
Scheduling
Recruitment Coordination
Microsoft Office
Attention To Detail
Confidentiality
Communication
Interpersonal Skills
Organization
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Financial Services
Wealth Management
Employee Administration
HR Operations
HRIS
Employee Lifecycle
Onboarding
Offboarding
Employee Records
Employment Documentation
Recruitment Coordination
Candidate Communications
Vacation Eligibility
Work Eligibility
Immigration Counsel
HR Policies
Employee Engagement
Internal Communications
Learning And Development
Training Coordination
HR Reporting
Audits
Data Analysis
Microsoft Office
Confidential Information
Employment Legislation

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