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Added 4 mins ago
ML
Operations Manager (Operations Manager II)
Matrix Logistics Services Limited
Calgary, AB
- Full-time
As an Operations Manager (Operations Manager II) at DHL Supply Chain, you will play a pivotal role in ensuring the smooth and efficient operation of our warehouses. Your responsibilities go…
Added 6 mins ago
TW
Manager, Maintenance
Trinity Western University
BC
- $74,600 to $80,000 CAD / year
- Full-time
- Temporary
Knowledge of preventive and predictive maintenance practices, asset management, risk mitigation, and emergency preparedness to maintain safe, reliable, and efficient campus operations.
Added 19 mins ago
IO
Geotechnical Engineer (EIT) - New Grad
Imperial Oil
Edmonton, AB
- Full-time
…role we can play by advancing climate solutions within our operations and by providing lower life-cycle emission products to our customers. This effort is powered by a unique and diverse…
Added 19 mins ago
PC
Cloud Architecture & Engineering, Director
PwC Canada
Toronto, ON
- Full-time
…implementing robust, secure IT systems that support business operations. They enable the smooth functioning of networks, servers, and data centres to optimise performance and minimise…
Added 20 mins ago
L
Branch Manager
LendDirect
Canada
- Full-time
~ Hypatia P., Store Operations Recruiter - Canada
Added 20 mins ago
AF
Branch Manager
Attain Finance
Canada
- Full-time
~ Hypatia P., Store Operations Recruiter - Canada
Added 1 hour ago
WI
Housekeeping Leader - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Join our Housekeeping Team as a Housekeeping Leader, where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond,…
Added 1 hour ago
D
Cleaning Supervisor(Overnight)
Dexterra
Saskatoon, SK
- Full-time
Be #1 on day 1 by joining an industry leader.
Added 1 hour ago
NS
Industrial Engineering Co-op
Nova Scotia Power
Halifax, NS
- Full-time
Research industry best practices in PMO operations, process improvement, organizational effectiveness, and customer-centric service delivery.
Added 1 hour ago
BA
SERVICE CONSULTANT
Birchwood Automotive Group
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
Reporting Relationship: This position reports directly to the Fixed Operations Manager.
Added 1 hour ago
BA
SERVICE DETAILER
Birchwood Automotive Group
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
Reporting Relationship: This position reports directly to the Fixed Operations Manager.
Added 1 hour ago
BM
Retail Team Lead / Area Supervisor
Brand Momentum
Barrie, ON
- $60,000 CAD / year
- Full-time
…responsible for driving sales performance, managing day-to-day field operations, and overseeing escalations within the region, while ensuring alignment with company standards and…
Added 1 hour ago
BM
Retail Team Lead / Area Supervisor
Brand Momentum
Toronto, ON · North York, ON
- $60,000 CAD / year
- Full-time
…responsible for driving sales performance, managing day-to-day field operations, and overseeing escalations within the region, while ensuring alignment with company standards and…
Added 1 hour ago
RB
Controller
Red Bull
Chilliwack, BC
- Full-time
The Plant Controller serves as the financial leader and strategic business partner for the Chilliwack Premix Plant. This role is responsible for leading all aspects of finance, controlling,…
Added 1 hour ago
C
Account Executive, Enterprise
Clio
Toronto, ON
- Full-time
Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.
Added 1 hour ago
Lead Hub Operations Excellence Engineering
Purolator
Toronto, ON · Etobicoke, ON
Reporting to the Operations Excellence Manager and based out of the National Hub Ontario, the Lead Hub Operations Excellence Engineer is resposible for driving network strategy, facility…
Added 1 hour ago
CC
Retail Shift Leader
Canna Cabana
Toronto, ON · Parliament, Toronto, ON
- $19 to $21 CAD / hour
- Part-time
Provide assistance to store management in supervising and facilitating the daily operations of the store
Added 1 hour ago
PC
Internal Audit Senior Associate
Pwc Canada
Toronto, ON
- Full-time
…every one of us at PwC needs to be an authentic and inclusive leader, at all grades/levels and in all lines of service. To help us achieve this we have the PwC Professional; our global…
Added 1 hour ago
AC
Manager, Maintenance
Aurora Cannabis Inc.
Mount Currie 6, BC
- Full-time
Aurora is proud to be a global leader in the cannabis industry. With a smart strategy, unmatched talent and focus on our long-term success, we believe we have a bright future.
Added 1 hour ago
TD
Utility Tree Trimmer [Bucket Operator]
The Davey Tree Expert Company
Pickering, ON
- Full-time
Operate as an active crew member with supporting ground crew and crew leader.
Added 1 hour ago
TD
Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Calgary, AB
- Full-time
As a Grounds Person you will be working to support the operations above; you will play an important part in both site set up and assistance to both climbers and trimmers. You will play a…
Added 1 hour ago
JE
Director, HR Business Partnerships (2026-9657)
Johnston Equipment
Montreal, QC
- Full-time
Are you a strategic HR leader who thrives on coaching high‑performing teams, strengthening leadership capability, and shaping an exceptional employee experience? We’re looking for a…
Added 1 hour ago
AU
Product Sales Clerk
Alsco Uniforms
Surrey, BC
- Full-time
…uniform and linen rental industry and growing into a global leader serving over 350,000 customers across 13 countries. We provide exceptional service and create solutions that strengthen…
Added 1 hour ago
TW
Manager, Maintenance
Trinity Western University
Langley (District), BC · Langley, BC
- $74,600 to $80,000 CAD / year
- Full-time
Knowledge of preventive and predictive maintenance practices, asset management, risk mitigation, and emergency preparedness to maintain safe, reliable, and efficient campus operations.
Added 1 hour ago
CG
Lead Talent Acquisition & HR Business Partner
ConeTec Group
Calgary, Alberta
- Full-time
ConeTec is a global leader in geocharacterization. We help clients explore, build, and protect the world with confidence by delivering better information for better decisions across field,…

Harbourfront Wealth Management

Operations Administrator

Vancouver, BC, Canada

Salary Range: $50,000 per annum (actual salary offered will be commensurate with education, experience, and internal parity). · Full-time

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Job details

Pay: Salary Range: $50,000 per annum (actual salary offered will be commensurate with education, experience, and internal parity).
Job type: Full-time
Apply by: Nov 15, 2026
Posting language: English
Posted: Oct 16, 2026

Original job description

Who we are:

Harbourfront Wealth is a dynamic industry leader specializing in financial services and wealth management. We are a fast-growing wealth management firm with over $15 billion in assets under administration, comprised of five integrated entities: CIRO dealer, investment counsel, asset manager, U.S. Registered Investment Advisor (RIA) and insurance company. At Harbourfront Wealth, our core values start with the belief that great people make great companies.

Career opportunity:

We currently have a full-time opportunity for an Operations Administrator to join our Operations Team. The successful candidate will be responsible for accurately processing account opening & transfer documentation in a timely manner. This role is based in Vancouver, BC and has a 100% in office requirement. We are looking for a highly motivated, high performing, results driven candidate who will report to the Senior Manager, Operations. This highly motivated candidate must take personal responsibility for building solid relationships and must have a passion for providing high quality customer service.

You will be responsible for:

Responsible for the Welcome Letter process, physically and electronically
Responsible for the Returned Mail process, including scanning, shredding tracking documentation, email communications and restriction process with NBIN.
Monitor mailboxes as ‘gatekeeper’ and respond to incoming service inquiries within established service standards.
Complete the review and approval process for Address and Banking updates.
Keep up to date on all procedural and documentation requirement changes.
Send out all applicable NBIN reports on missing documentation, expired documents, grant information to Branches and follow up accordingly.
Assist with handling rejected or declined new account opening requests by external processing agent (NBIN).
Follow up with NBIN for accounts passed standard SLA.
Assist with electronic and/or physical filing of client account documentation;
File, organize, and reconcile new account forms and various documentation.
Other Duties as Assigned.

The ideal candidate for this position has:

Previous experience in a corporate environment is an asset;
Currently pursuing a degree in Finance, Business Administration, or a related field;
Good written and verbal communication skills;
Good working knowledge with Microsoft Office suite of applications;
Ability to work well under pressure and meet required deadlines;
Ability to effectively multitask in a fast-paced work environment;
Effective organizational skills;
Strong attention to detail;
Desire to work in a team environment and willingness to assist in other areas when needed;
Positive, professional, and friendly attitude;
Previous knowledge of National Bank Independent Network back-office process and tools;
Experience working with a Securities Brokerage firm is an asset.

Salary Range: $50,000 per annum (actual salary offered will be commensurate with education, experience, and internal parity).

Diversity and Inclusion

Diversity is an important value to us. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants and employees will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion, or belief.

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More about this job

Responsibilities

Process account-opening and transfer documentation, manage welcome letters and returned mail, and respond to service inquiries within established standards. Review account updates, coordinate missing or rejected documentation with branches and NBIN, follow up on delayed accounts, and maintain organized client records.

Requirements

The role seeks a motivated, detail-oriented candidate with strong communication, organizational, multitasking, and customer-service abilities; corporate experience and securities brokerage experience are assets. Candidates should be pursuing a degree in finance, business administration, or a related field, have working knowledge of Microsoft Office, and ideally know NBIN back-office processes and tools.

Skills

Account Opening Documentation
Transfer Documentation
Customer Service
Written Communication
Verbal Communication
Microsoft Office
Multitasking
Organizational Skills
Attention to Detail
Teamwork
Mail Processing
Document Filing
Banking Updates
Address Updates
National Bank Independent Network Processes
Deadline Management

Visa sponsorship

Not detected in the job text

Keywords

Financial Services
Wealth Management
Operations
Account Opening
Transfer Documentation
Welcome Letters
Returned Mail
Client Account Documentation
NBIN
National Bank Independent Network
Back-Office Processes
Microsoft Office
Customer Service
Service Inquiries
Address Updates
Banking Updates
Missing Documentation
Expired Documents
Grant Information
Securities Brokerage
Document Filing
Account Reconciliation
Procedural Requirements
Service-Level Agreements
Mail Processing

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