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Added 2 mins ago
NB
Senior Analyst Middle Office
National Bank of Canada
Montreal, QC
- Full-time
As a Senior Analyst in Middle Office in Capital Markets and Treasury Risk Management team at National Bank, you’ll be a specialist in Market Risk. With your rigor, resourcefulness, and…
Added 3 hours ago
LH
Product Manager, Referral Management
Lifemark Health Group
Brampton, ON · Toronto, ON
- $95,000 to $115,000 CAD / year
- Full-time
The Product Manager, Referral Management will focus on core capabilities within the referral management platform, including intake, scheduling, and capacity management among other areas,…
Added 3 hours ago
ML
Human Resources Business Partner
MTE Logistix
AB · Edmonton, AB
- Full-time
The Human Resources Business Partner (HRBP) is the trusted HR advisor to operations leaders across our Edmonton and Calgary third-party logistics (3PL) sites, supporting warehouse,…
Added 3 hours ago
SM
RQ11350 – Test Lead – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Test Lead with extensive experience in quality assurance, manual testing, test strategy development, test planning, test execution, defect management, and User…
Added 3 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of…
Added 4 hours ago
SM
RQ11350 – Test Lead – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Test Lead with extensive experience in quality assurance, manual testing, test strategy development, test planning, test execution, defect management, and User…
Added 4 hours ago
AH
Occupational Therapist II - Home Care
Alberta Health Services
Grande Prairie, AB
- Part-time
…shopping opportunities. Under general supervision from the manager, the Occupational Therapist II performs duties relating to the assessment, treatment, education and management of patients…
Added 9 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of…
Added 9 hours ago
PC
Gestionnaire principal(e), Produits et Marketing/Senior Manager, Product and Marketing
PIP Canada
Laval, QC
- Full-time
It is with this view and vision that we are currently seeking a Senior Manager of Product & Marketing - Canada, based out of our Canadian headquarters in Laval, QC.
Added 12 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Coquitlam, BC
- Full-time
Team of 7 experienced family physicians, RNiP, office manager, and skilled MOAs
Added 13 hours ago
B
Senior Product Manager
Blazesoft
Concord, ON
- Full-time
We're looking for a Senior Product Manager from the casino, iGaming, or sweepstakes industry who has been around the block, someone who does not need hand-holding to navigate a complex,…
Added 13 hours ago
AA
Fractional Controller
Absolute Accounting
Mississauga, ON
- Part-time
Office-based with regular interaction with operations and project teams.
Added 14 hours ago
N
Supply Chain Associate
Nexans
Fergus, ON
- Full-time
As a Supply Chain Associate, you will report directly to the Senior Manager, IBP & International Sourcing. This role will support the day-to-day execution of supply chain activities, with…
Added 14 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of…
Added 16 hours ago
SM
RQ11350 – Test Lead – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Test Lead with extensive experience in quality assurance, manual testing, test strategy development, test planning, test execution, defect management, and User…
Added 16 hours ago
SM
RQ11350 – Test Lead – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Test Lead with extensive experience in quality assurance, manual testing, test strategy development, test planning, test execution, defect management, and User…
Added 16 hours ago
SM
RQ11350 – Test Lead – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Test Lead with extensive experience in quality assurance, manual testing, test strategy development, test planning, test execution, defect management, and User…
Added 17 hours ago
ME
Department Manager, Category
Mountain Equipment Company
Edmonton, AB
- $48,100 to $60,200 CAD / year
Reporting to the General Manager, you oversee assigned product categories and are responsible for store-floor assortment, inventory flow, merchandising execution, pricing, and visual…
Added 19 hours ago
N
Supply Chain Associate
Nexans
Sidney, BC
- Temporary
As a Supply Chain Associate, you will report directly to the Senior Manager, IBP & International Sourcing. This role will support the day-to-day execution of supply chain activities, with…
Added 20 hours ago
A
Hotel Manager
AccorHotel
Vancouver, BC
- Full-time
As Hotel Manager, you will partner with the General Manager to lead hotel operations, develop our leaders and deliver memorable guest experiences. Your visible leadership, operational…
Added 21 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of…
Added 21 hours ago
RP
Impark Parking Healthcare Services, Director – Vancouver, BC (Local Candidates Only)
Reimagined Parking
Vancouver, BC
- $110,000 to $120,000 CAD / year
- Full-time
We are seeking for our Impark Parking Company a collaborative, operations-focused Healthcare Services, Director to lead and oversee Impark’s largest and most complex portfolio - healthcare.…
Added 1 day ago
O
Director Information Technology Infrastructure
OnX
Toronto, ON
- $160,000 to $170,000 CAD / year
- Full-time
…utilization, and system efficiency. Provide regular reports to senior leadership to inform decision-making and optimize…
Added 1 day ago
CA
Senior National Team Manager
Canada Artistic Swimming/Natation Artistique Canada
Canada
- Full-time
The Senior National Team Manager is responsible for the effective coordination and administration of Canada Artistic Swimming's National Team programs, with primary responsibility for…
Added 1 day ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of…

Harbourfront Wealth Management

Operations Administrator

Vancouver, BC, Canada

Salary Range: $50,000 per annum (actual salary offered will be commensurate with education, experience, and internal parity). · Full-time

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Job details

Pay: Salary Range: $50,000 per annum (actual salary offered will be commensurate with education, experience, and internal parity).
Job type: Full-time
Apply by: Nov 15, 2026
Posting language: English
Posted: Oct 16, 2026

Original job description

Who we are:

Harbourfront Wealth is a dynamic industry leader specializing in financial services and wealth management. We are a fast-growing wealth management firm with over $15 billion in assets under administration, comprised of five integrated entities: CIRO dealer, investment counsel, asset manager, U.S. Registered Investment Advisor (RIA) and insurance company. At Harbourfront Wealth, our core values start with the belief that great people make great companies.

Career opportunity:

We currently have a full-time opportunity for an Operations Administrator to join our Operations Team. The successful candidate will be responsible for accurately processing account opening & transfer documentation in a timely manner. This role is based in Vancouver, BC and has a 100% in office requirement. We are looking for a highly motivated, high performing, results driven candidate who will report to the Senior Manager, Operations. This highly motivated candidate must take personal responsibility for building solid relationships and must have a passion for providing high quality customer service.

You will be responsible for:

Responsible for the Welcome Letter process, physically and electronically
Responsible for the Returned Mail process, including scanning, shredding tracking documentation, email communications and restriction process with NBIN.
Monitor mailboxes as ‘gatekeeper’ and respond to incoming service inquiries within established service standards.
Complete the review and approval process for Address and Banking updates.
Keep up to date on all procedural and documentation requirement changes.
Send out all applicable NBIN reports on missing documentation, expired documents, grant information to Branches and follow up accordingly.
Assist with handling rejected or declined new account opening requests by external processing agent (NBIN).
Follow up with NBIN for accounts passed standard SLA.
Assist with electronic and/or physical filing of client account documentation;
File, organize, and reconcile new account forms and various documentation.
Other Duties as Assigned.

The ideal candidate for this position has:

Previous experience in a corporate environment is an asset;
Currently pursuing a degree in Finance, Business Administration, or a related field;
Good written and verbal communication skills;
Good working knowledge with Microsoft Office suite of applications;
Ability to work well under pressure and meet required deadlines;
Ability to effectively multitask in a fast-paced work environment;
Effective organizational skills;
Strong attention to detail;
Desire to work in a team environment and willingness to assist in other areas when needed;
Positive, professional, and friendly attitude;
Previous knowledge of National Bank Independent Network back-office process and tools;
Experience working with a Securities Brokerage firm is an asset.

Salary Range: $50,000 per annum (actual salary offered will be commensurate with education, experience, and internal parity).

Diversity and Inclusion

Diversity is an important value to us. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants and employees will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion, or belief.

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More about this job

Responsibilities

Process account-opening and transfer documentation, manage welcome letters and returned mail, and respond to service inquiries within established standards. Review account updates, coordinate missing or rejected documentation with branches and NBIN, follow up on delayed accounts, and maintain organized client records.

Requirements

The role seeks a motivated, detail-oriented candidate with strong communication, organizational, multitasking, and customer-service abilities; corporate experience and securities brokerage experience are assets. Candidates should be pursuing a degree in finance, business administration, or a related field, have working knowledge of Microsoft Office, and ideally know NBIN back-office processes and tools.

Skills

Account Opening Documentation
Transfer Documentation
Customer Service
Written Communication
Verbal Communication
Microsoft Office
Multitasking
Organizational Skills
Attention to Detail
Teamwork
Mail Processing
Document Filing
Banking Updates
Address Updates
National Bank Independent Network Processes
Deadline Management

Visa sponsorship

Not detected in the job text

Keywords

Financial Services
Wealth Management
Operations
Account Opening
Transfer Documentation
Welcome Letters
Returned Mail
Client Account Documentation
NBIN
National Bank Independent Network
Back-Office Processes
Microsoft Office
Customer Service
Service Inquiries
Address Updates
Banking Updates
Missing Documentation
Expired Documents
Grant Information
Securities Brokerage
Document Filing
Account Reconciliation
Procedural Requirements
Service-Level Agreements
Mail Processing

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