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Added 18 mins ago
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Harbourfront Wealth Management

Portfolio Administrator

Vancouver, BC, Canada

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Oct 21, 2026
Experience: 5 years of experience in investment operations within wealth management.
Posting language: English
Posted: Sep 21, 2026

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Original job description

Who we are:

Harbourfront Wealth is a dynamic industry leader specializing in financial services and wealth management. We are a fast-growing wealth management firm with over $22 billion in assets under administration, comprised of five integrated entities: CIRO dealer, investment counsel, asset manager, U.S. Registered Investment Advisor (RIA) and insurance company. At Harbourfront Wealth, our core values start with the belief that great people make great companies.

Career opportunity:

Harbourfront Wealth Council is seeking a permanent, full-time Portfolio Administrator to join its Operations team. This position is a hybrid role based out of Vancouver. Reporting to the Operations Manager, the successful candidate will support daily operational processes, identify opportunities for improvement, and help implement solutions that enhance efficiency, accuracy, and consistency across the business. The ideal candidate is highly organized, detail-oriented, and proactive, with strong analytical and interpersonal skills.

You will be responsible for:

Supporting the Portfolio Management and Operations teams with day-to-day operational initiatives.
Reviewing existing workflows to identify inefficiencies, bottlenecks, and opportunities for improvement.
Assisting with process redesigns and documenting updated procedures and workflows.
Supporting the implementation of operational improvements that enhance efficiency, accuracy, and consistency.
Assisting with technology and systems implementations, including user testing, process mapping, documentation, and team adoption.
Using analytical skills to review operational data, identify trends, and support data-driven recommendations.
Working with systems such as NDESK and MAKO, Salesforce and other Custodian platforms to support onboarding, account administration, trading, transfers, and custodial processes.
Identifying opportunities to automate manual tasks and improve operational reporting using tools such as Excel and coding solutions.
Supporting account onboarding, investment account administration, trade processing, transfers, and related operational activities.
Assisting with reconciliations, data reviews, and quality checks to ensure information is accurate and complete.
Maintaining clear documentation of processes, controls, system changes, and operational procedures.
Collaborating with internal stakeholders to resolve issues and deliver sustainable operational solutions.

The ideal candidate for this position has:

5 years of experience in investment operations within wealth management.
Strong understanding of account onboarding, investment accounts, custodial processes, trading, and transfers.
Experience identifying process improvements and supporting workflow redesign.
Demonstrated ability to work with operational systems and participate in system implementations.
Strong analytical mindset with the ability to identify bottlenecks and recommend practical solutions.
Experience with Excel and automation. Coding experience would be considered an asset.
Strong attention to detail, organization, and problem-solving skills.
Undergraduate degree in Finance, Economics, Business, or a related field

Salary Range: $60,000 to 70,000 per annum (actual salary offered will be commensurate with education, experience, and internal parity).

Diversity and Inclusion

Diversity is an important value to us. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants and employees will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion, or belief.

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More about this job

Responsibilities

The Portfolio Administrator will support daily operational processes, including account onboarding, trade processing, and reconciliations. They will also identify inefficiencies and implement system improvements to enhance business accuracy and consistency.

Requirements

Candidates must have at least 5 years of experience in investment operations within wealth management and an undergraduate degree in Finance, Economics, or Business. Strong analytical skills, proficiency in Excel, and experience with operational systems are essential.

Skills

Investment operations
Wealth management
Account onboarding
Custodial processes
Trading
Process improvement
Workflow redesign
Data analysis
Excel
Automation
Coding
Problem-solving
Attention to detail
System implementation
Reconciliation

Visa sponsorship

Not detected in the job text

Keywords

Portfolio Administrator
Wealth Management
Investment Operations
CIRO
RIA
NDESK
MAKO
Salesforce
Account Onboarding
Trade Processing
Custodial Processes
Process Mapping
Data Analysis
Excel
Automation
Coding
Reconciliation
Workflow Redesign
Finance
Economics
Business

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